TOWN OF FROMBERG 

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Minutes of Recent Town Council Meeting (Unofficial)

Monday, January 6, 2014

7:00 PM

 

6:45 PM Swearing In Of New Mayor And Town Council Members: Judge Carol Anderson swore in new Mayor Richard Anderson for a two year term and Town Council Members David Flint and Timothy Nottingham for their four year terms.

Mayor Richard Anderson called the meeting to order and opened with the Pledge Of Allegiance. Town council members present: Sharon Barnes, Dave Flint and Tim Nottingham. Council member Diane Dalin was not present. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala were present. Town Attorney Hope Freeman was not present due to illness. Mayor Anderson discussed how he will conduct meetings. Discussion held on having council folders ready for review on Friday before council meetings.

Review and Adopt Agenda: Discussion held. Clerk to add to agenda for the February meeting election of council president. Motion by Flint and seconded by Barnes to adopt the agenda as written. Approved unanimously.

Minutes: Discussion held. Minutes to be posted on the window of the Fromberg Town Hall the Friday prior to the next council meeting for public review. Motion by Barnes and seconded by Flint to approve the minutes of December 2, 2013. Approved unanimously.

Bills: Discussion held. Motion by Flint and seconded by Barnes to approve the bills as presented. One abstain. Approval by majority of the quorum.

Employee Reports:

Clerk report read aloud by town clerk. Reports given to council payroll check register, combined check register and electronic liability list for deposits. No water reports as hand held is not working and Ventling cannot read at this time. Working with Master Meter to resolve this problem. Public works part time help ad has been placed in Carbon County News. Discussion on New Years Kickoff Social to be held at Tomahawk, open to the public, on January 9, 2014, at 7 PM. Clerk to post. Flint said new mileage reimbursement is .56 cents per mile as of January 1, 2014. Motion by Flint and seconded by Barnes to approve clerk report and attached reports. One abstain. Approval by majority of the quorum.

Public Works Report from Mike Ventling: Discussion held on: fire hydrants, job applications received and DEQ violation letter in council packet with response from Ventling. Received an e-mail from Great West Engineering regarding CDBG grant money $450,000. to apply for and final MHI level at $30,735.

Discussion on snow plowing and public works truck getting backed into. Ventling would like to place a flat bed on truck and scrap out old box and stated MMIA Insurance Company said okay to make exchange and get bids to them. Cost $1,800. to $3,000. Found one for $2,100. Motion by Flint and seconded by Nottingham to approve PWD report as presented and authorized the expenditure of up to $1,500. over and above the insurance settlement with consultation with the mayor to replace the box with flat bed and tool box. Approved unanimously. Discussion on sideboards and permanent mounting.

.Police Report Chief Ralph Dawson: Discussion on no trespassing signs posted at The Little Cowboy Bar and someone trying to gain access. Per Dawson fire marshal determined fire started middle of building from electrical. Discussion on investigations, citations, warnings, trials, reverse u-turns, not stopping at stop signs, extra security for The Little Cowboy Bar fire and theft of services/fraud at the school. January 18 reserve academy in Laurel with Ventling as candidate. Discussion on other upcoming trainings coming in April and July. New battery in Tahoe as of December 6, blew out radiator December 7 and replaced starter. Motion by Barnes and seconded by Flint to approve police report as read. Approved unanimously.

Correspondence: Mayor Anderson read aloud Town Council Member Diane Dalin letter of resignation as council member effective immediately. Clerk to post for letters of intent to fill council seat to be read at next council meeting for her two year term left. Discussion on mayor and council terms. Motion by Flint and seconded by Nottingham to accept Diane Dalin resignation and declare the council seat vacant and accept applications from interested persons within the community to serve the remaining two years of her term with the applications to be reviewed at the next regular town council meeting and must meet the requirements added Nottingham. Approved unanimously. Mayor Anderson explained the correspondence regarding the 2014 Regional Municipal Officials Training with the closest being in Laurel, Mt. on February 6, 2014, at no cost. Mayor Anderson read aloud letter from Great West Engineering with a copy of their bill and letter from Montana DEQ reminder for Class C to sample for Stage 2-Disinfection Byproducts during second week of August 2015. Also read aloud was the Carbon County Election Administrator letter and positions available to be posted on front window of town hall and this takes place at the election office in Red Lodge, Mt. Mayor Anderson read aloud letter received from Terry Feller regarding posting of municipal elections and the use of town funds. Discussion held.

Golf Carts - Richard McCall: Discussion held. Flint said he has written: An Ordinance Specifically Providing For The Operation Of Golf Carts Within The Fromberg Town Limits. Motion by Barnes and seconded by Nottingham to read this ordinance as a first reading. Mayor Anderson read this ordinance aloud to take effect thirty days after the second reading. Motion by Flint and seconded by Nottingham to approve this first reading as read and corrected.

Petition To Annex To The Town Of Fromberg, Montana: Mayor Anderson read aloud this petition by Susan and Paul Melker to annex to the Town Of Fromberg the property formally know as “Stake Your Claim”. Motion by Barnes and seconded by Nottingham to approve this annexation. Approved unanimously.

Resolution # 432 A Resolution Of The Town Council Of The Town Of Fromberg, Montana Establishing A Service Plan For Future Annexations As Required Under MCA Title 7, Chapter 2, Part 46 “Annexation By Petition And “Provision Of Services” was read aloud by Mayor Richard Anderson. Motion by Barnes and seconded by Nottingham to approve as read. Approved unanimously.

Resolution # 433 Resolution Setting Forth The Intent Of The Town To Annex Property was read aloud by Mayor Richard Anderson. Motion by Flint and seconded by Barnes to approve as read. Approved unanimously.

Resolution # ___ A Resolution Of The Town Council Of The Town Of Fromberg Authorizing Signatory At Valley Federal Credit Union. Discussion held. Amended to be at the Bank Of Bridger.

Resolution #434 A Resolution Of The Town Council Of The Town Of Fromberg Authorizing Mayor Richard Anderson And Any Current Town Council Member Be The Signatories On Account # xxx213 At Bank Of Bridger, Bridger, Montana. Motion by Barnes and seconded by Nottingham. Approved unanimously.

Zoning Committee: None.

2012-2013 Budget: Discussion held.

2013-2014 Preliminary Budget: Discussion held.

Old Business: None

Other Business: Discussion on roof leak and doors at town hall.

Public Comment: ( For those items NOT on the agenda) Jerry Hall said on the corner in the area of Jim Nichols you cannot see around the curve big tree or shrub blocking view. If on town property Ventling will trim. Annette Anderson donated to the town from Valley Printers and Clarks Fork Valley Museum the book Fromberg “The Fruit Basket of Carbon County” which sells for $20. and is available at Valley Printers and Leather Legends with proceeds going to Clarks Fork Valley Museum. Discussion by Dawson on property at 106 East River Street being sold and regarding safety of roof and support of walls. Discussion held. Discussion also held on apartment on back of post office.

Next Town Council Meeting: Monday, February 3, at 7:00 PM at the Town Hall of Fromberg.

Adjourn: Motion by Barnes and seconded by Nottingham to adjourn the meeting. Approved unanimously. Meeting adjourned.


Monday, December 2, 2013

7:00 PM

 

Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town council members present: Sharon Barnes and Dave Flint. Council member Diane Dalin was not present. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala were present. Town Attorney Hope Freeman was not present due to bad weather.

Sharon Barnes said Lauretta George donated Christmas decorations to the Town of Fromberg Improvement Committee and would also like to thank Marge Taylor, Diane Dalin, Wendy Kohloff, Sue Bernsdorf and three children for their time and help to put up the Christmas decorations on main street and numerous other persons helped decorate the Clarks Fork Valley Museum.

Clerk will send thank you card to Lauretta George for her donation. Council moved ahead on the agenda waiting for Flint arrival.

Drainage – Marge Taylor: Discussion held regarding water buildup and drainage at US Post Office area on west side of building by side door.

MHI (Median Household Income) Survey Responses: Discussion held. Ventling said all done.

Zoning Committee: None.

Ventling said Great West Engineering will contact him to set up date and time to meet to go over preliminary report before final report.

Review and Adopt Agenda: Motion by Barnes and seconded by Flint to adopt the agenda as written. Approved unanimously.

Minutes: Motion by Flint and seconded by Barnes to approve the minutes of November 4, 2013. Approved unanimously.

Bills: Motion by Flint and seconded by Barnes to approve the bills as presented. Approved unanimously.

Employee Reports:

Clerk Report: Clerk report read aloud by clerk. Council was given the following reports from Black Mountain: accounts receivable summary, cash receipt summary, utility billing collections history, electronic liability check list of deposits for November and journal voucher listing. Clerk asked council permission for vacation December 23, 24, 26 and 27. Motion by Barnes and seconded by Flint to approve clerk report and vacation. Approved unanimously.

Public Works Report by Mike Ventling: Discussion held on: MHI surveys have all been sent in and is the number amount we needed, dump truck up and running and got a plow from Bridger. Water leak at 22 Lovers Lane and new curb stop replaced. Kallevig dug it. Getting gravel from Tuckers. Burning at lagoons. Changed out lights and chlorine injector system in pump house. Need new shop lights and would like size T- 5's. Barnes asked Ventling for address changes for postal system. Ventling said Tom Kohley sent Lula Price at USPS complete list of proposed address changes. Ventling reminded council of Spring Water Conference in Great Falls, Mt. is February 18 through 22. Discussion on school kindergarten with no shut off valve tied into grade school line. Motion by Barnes and seconded by Flint to approve PWD report. Approved unanimously.

Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, dog theft, poaching, agency assists, stop sign violations, run away, domestic issue, harassment, assist bar closing, unsecured fridge and crosswalk volunteer. Motion by Flint and seconded by Barnes to accept police report as presented. Approved unanimously.

Correspondence: Town Council President, James A. Perkins read aloud a letter and bill in the amount of $8584.90 owed to Great West Engineering on Fromberg Wastewater Project 2-10118.

Golf Cart Ordinance Update – Richard McCall: Mr. McCall wanted to know update. No new update from

State Attorney General, Tim Fox. Discussion held. Mr. McCall will bring papers to council he has at home for council to review. Richard Anderson said this will be resolved at the next council meeting.

TCT West: Discussion on keeping wireless internet service.

Part Time Employee For Public Works: Discussion held. Motion by Flint and seconded by Barnes to ask for volunteers for a committee to draw up recommendations for the process of hiring the part time/seasonal position as budgeted for public works. Approved unanimously Volunteers: Richard Anderson, Mike Ventling, James Perkins and Dave Flint.

Further discussion on MHI survey. Flint would like a further breakout from Callie of distribution into blocks of income ranges. Ventling said last he had talked to her town MHI was between 30 and 35 thousand. Ventling said still need state approval. Ventling will check on this.

2012-2013 Budget: Discussion held. Waiting for final numbers from Darla Erickson.

2013-2014 Preliminary Budget: Discussion held. Flint said final budget still in process.

Old Business: Discussion on possible annexation on hold for now. Discussion on Betty Anderson trailer which is to be burnt. Ventling said Betty Anderson told him her people will pick up nails and clean up after the burn.

Public Comment: ( For those items NOT on the agenda) Discussion on date for volunteer committee of part time help to gather. Wednesday, December 4, 1 PM at Senior Citizens Center. Discussion on Town of Fromberg town council and employees Christmas Social at Tomahawk Joe's. No date or time set yet. Perkins will check into this.

Next Town Council Meeting: Monday, January 6, 2014 at 7:00 PM at the Town Hall of Fromberg.

Adjourn: Motion by Barnes and seconded by Flint to adjourn the meeting. Meeting adjourned.

 

Monday, November 4, 2013

7:00 PM

Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town council members present: Sharon Barnes and Dave Flint. Council member Diane Dalin was not present. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala were present. Town Attorney Hope Freeman was not present due to bad weather.

Review and Adopt Agenda: Discussion held. Motion by Flint and seconded by Barnes to adopt the agenda as written. Approved unanimously.

Minutes: Motion by Flint and seconded by Barnes to approve the minutes of October 7, 2013. Approved unanimously.

Bills: Flint suggested some account numbers may need to adjusted. Motion by Flint and seconded by Barnes to approve the bills as presented. Approved unanimously.

Employee Reports:

Clerk Report: Clerk gave council copies from Black Mountain Software what the full page bill would look like and the costs to consider if using this method. Clerk called QBS Safeguard regarding bill cards getting torn. They are sending two boxes of new bill cards at no cost as the perforation was incorrect.

Clerk gave to council the Black Mountain reports on payroll register, accounting claim detail, combined check register, utility billing collections history, usage and billing journal. Clerk discussed Town elections which will be held November 5 at The Town Hall of Fromberg from 12 noon to 8 PM. Running for mayor: Richard Anderson and Richard McCall. Running for council: David Flint, Timothy Nottingham and James A Perkins, Sr. The Fromberg Improvement Committee will be hosting soup and bread for a $5. donation at the Fromberg Senior Center November 5 from 4 PM to 7 PM election day. Clerk asked council permission for vacation November 6 through November 15 as could not take prior vacation due to bad weather for travel. Council said yes. Motion by Flint and seconded by Barnes to approve clerk report and attached reports. Approved unanimously.

Public Works Report by Mike Ventling: Discussion held on: MHI surveys still need three or four more. Dump truck fuel system done. Still working with state on sander. Five bad curb stops at this time. Fire hydrants need to to be serviced and tested Ventling will get with fire department. Sewer manholes need to be flushed. Discussion on school kindergarten with no shut off valve tied into grade school line. School wants to know if town will cover the cost of this line or help with cost. Installed curb stop at 402 Carbon had two houses on one line. Ventling said may get DEQ violations on wastewater system regarding daily logs and tests. Lagoons operating the way they are supposed to be but too low and at same level since last June. Water leak at 22 Lovers Lane need to install new curb stop. 320 garden tractor for sidewalks has new blade. Ventling said needs backup help 20 to 30 hours per week for part time help. Discussion held on sump pump. Motion by Flint and seconded by Barnes to purchase a submersible sump pump to run off the generator in the amount of $250. Approved unanimously. Motion by Flint and seconded by Barnes to accept PWD report. Approved unanimously.

.Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, pending actions, welfare checks, agency assists, eviction notices, youth detention, stop sign violations, theft, new tires and coolant pump. Perkins suggested to take the coolant pump to Samms Automotive. Motion by Flint and seconded by Barnes to accept police report as presented. Approved unanimously.

Correspondence: Town Council President, James A. Perkins read aloud a letters from TCT West apologizing for the recent cable outage and another letter stating the turning down of the cable plant in Fromberg at the end of the year. Clerk to check on this letter. Received letters from US Department of Commerce, Renewal Reminder Notice from Federal Communications Commission on call sign KD37943 which expires 1/10/2014, a letter from Montana State Parks regarding federal Land and Water Conservation Fund Program grants for outdoor recreation projects in our state. Received copy of letter from Tim Fox Attorney General written to our Town Attorney Freeman stating the need for additional time to review question on low-speed restricted driver's license and valid unrestricted driver's license.

Perkins read aloud letter from Great West Engineering on the Wastewater PER Project # 2-10118 and included in the bills is a statement in the amount of $11,076.60 for professional fees due to them. Discussion held.

Water Service At 402 Carbon Street: Steve Skomer was unable to attend this meeting. A copy of the minutes from February 3, 1997, was given to council. Under New Business in those minutes read: Steve Skomer was at the meeting regarding a water shutoff valve at his place. The contractors were not able to find a shutoff valve when they put his water meter he asked the one be installed. Dick (referring to Dick Swan Council Member) made a motion to find the waterline in the spring and put in a shutoff Myrtle (referring to Myrtle Skorupa Council Member) seconded the motion, motion carried. Discussion held.

Council President Perkins said town did find his line and town did put in a curb stop. Perkins said Skomer states in 1997 old council verbally said they would put in a new water line all the way to his house. Perkins brought this to council for discussion. Motion by Flint and seconded Barnes for the town to take no more action at 402 Carbon on water service. Approved unanimously.


Drainage – Marge Taylor: Marge Taylor was unable to attend this meeting. Motion by Flint and seconded by Barnes to table. Approved unanimously.

Micro-Comm Telemetry System Service Contract: Discussion held. Motion by Barnes and seconded by Flint to accept this contract in the amount of $1400. Approved unanimously.

Part Time Employee For Public Works: Discussion held. Motion by Flint and seconded by Barnes to table. Approved unanimously.

MHI (Median Household Income) Survey Responses: Discussion held. Ventling said still need 3 or 4 more.

Zoning Committee: None.

2012-2013 Budget: Discussion held.

2013-2014 Preliminary Budget: Discussion held. Motion by Barnes and seconded by Perkins to accept the Preliminary Budget as presented. Approved unanimously.

Old Business: Charles Barnes asked about Betty Anderson trailer which is to be burnt as training for firemen. Ventling said need to burn big pile first. Discussion held on vandalism, damage and repairs at concession stand. Motion by Flint and seconded by Barnes to reimburse Richard Anderson for door and latches for the concession stand in the amount of $260.12. Approved unanimously. Ventling said two Recycling Center boxes still not picked up yet. Dawson to send them letter regarding pickup. Leann Fusco and Lisa Yedlicka are contacts. Discussion held on water line and meter pits at school. Discussion on curb stop at street for kindergarten. Need to get in writing if town digs on school property we are not liable.

Public Comment: ( For those items NOT on the agenda) Jerry Hall said on the corner in the area of Jim Nichols you cannot see around the curve big tree or shrub blocking view. If on town property Ventling will trim. Annette Anderson donated to the town from Valley Printers and Clarks Fork Valley Museum the book Fromberg “The Fruit Basket of Carbon County” which sells for $20. and is available at Valley Printers and Leather Legends with proceeds going to Clarks Fork Valley Museum. Discussion by Dawson on property at 106 East River Street being sold and regarding safety of roof and support of walls. Discussion held. Discussion also held on apartment on back of post office.

Next Town Council Meeting: Monday, December 2, 2013 at 7:00 PM at the Town Hall of Fromberg.

Flint asked council if they want to set up a time for a special meeting and council said may set one up after elections on November 5.

Adjourn: Motion by Flint and seconded by Barnes to adjourn the meeting. Approved unanimously. Meeting adjourned.


Monday, October 7, 2013

7:00 PM


Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: Sharon Barnes, Dave Flint and Diane Dalin. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala were present. Town Attorney Hope Freeman was on vacation.

Review and Adopt Agenda: Motion by Flint and seconded by Barnes to adopt the agenda as written. Approved unanimously.

Minutes: Motion by Flint and seconded by Barnes to approve the minutes of October 7, 2013. Approved unanimously.

Bills: Flint had questions regarding some bills coming from payroll and others coming from accounting. Clerk explained now being on the new Black Mountain system this is the way they are set up by Black Mountain. Discussion held by Sharon Barnes regarding the bill cards getting torn in half by the US Postal System in Billings, MT or not being received at all and would like town to look into another way for billing. Discussion held. Clerk will call Black Mountain for other options. Motion by Flint and seconded by Dalin to approve the bills as presented. Approved unanimously.

Employee Reports:

Clerk Report: Clerk report was verbal by town clerk. Clerk reminded council of Fromberg Fall Cleanup October 18th through October 20th. Clerk gave to council the USPS and Laurel Ace Hardware bills from last month with new account numbers for billing. Clerk also gave to council the Black Mountain utility billing collections history, the collections history for the months of September along with the claim approval list for the month of October and the combined check register from August thru October 2013. Clerk stated no court Wednesday September 25 because of judicial training. Clerk asked council permission to have this next Friday off weather permitting as a day of vacation. Council said yes. Discussion on reports and council would like to have more detail with account numbers. Motion by Flint and seconded by Barnes to approve clerk report as delivered. Approved unanimously.

Public Works Report by Mike Ventling: Richard Anderson covered for Ventling when he was at school. Discussion held on leak at Minespur Loop and Carbon two houses on one line. Attorney Freeman stated against Town ordinance. Great West sludging done. Some manholes need to be raised with extensions and need to be flushed. Still need 16 more MHI Surveys for Callie. Mapping done still need to make address changes. USS Turd II done and was used on lagoons today. Fuel system on dump truck should be done this week. Motor starter replaced on control panel at pump house. Waiting to hear back from the state on dump truck blade and sander. Street patching going well. Motion by Barnes and seconded by Dalin to accept PWD report. Approved unanimously.

Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, pending actions, welfare checks, agency assists, dogs in with sheep, U-turns, coroner call, teens playing “hookey”, candy caper at grade school at concession, theft, vandalism and youth services. Discussion on attended trainings and upcoming training and mileage. Motion by Barnes and seconded by Flint to accept police report. Approved unanimously.

Correspondence: Town Council President, James A. Perkins read aloud a letter from Republic Services stating in their annual solid waste contract review the town has 8 less residential equivalent units reducing 2013-2014 contract rate to $2823.34 from $2899.34 which will be retroactive back to July 1, 2013, seeing a credit on next billing statement. Perkins read aloud letter from Great West Engineering on the Wastewater PER and included in the bills is a statement in the amount of $10,068.28 for professional fees due to them.

40 Acre Pasture Lease: Council said to remove ad from newspaper as no response.

MT Violent Crime Association Training - Ralph Dawson: Discussion held. Motion by Flint and seconded by Barnes to pay $195. for this class.

MHI (Median Household Income) Survey Responses: Discussion held. Ventling will check on number of survey responses still needed.

Zoning Committee: Charles Barnes discussed Betty Anderson moving a trailer to the Barley Field and using it for fire department training. Ventling agreed. Discussion held.

2012-2013 Budget: Discussion held.

2013-2014 Budget: Budget Committee Meeting set for Wednesday, October 16th at Senior Citizens Center. Clerk to post notice.

Old Business: Attorney Freeman said she received a letter from Attorney General, Tim Fox, regarding the restricted and unrestricted driver's license (golf cart) issue stating they will get back to her and will give copy to clerk.

Public Comment: ( For those items NOT on the agenda) Rich Anderson said he has winterized the concession stand at the ballpark. It has been been vandalized with the door kicked in and needs a 32 inch door, jam and locks. Discussion held.

Next Town Council Meeting: Monday, November 4, 2013 at 7:00 PM at the Town Hall of Fromberg.

Adjourn: Motion by Dalin and seconded by Barnes to adjourn the meeting. Approved unanimously. Meeting adjourned.

Monday, September 9, 2013

7:00 PM


Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: Sharon Barnes, Dave Flint and Diane Dalin. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.

Review and Adopt Agenda: Motion by Flint and seconded by Barnes to adopt the agenda. Approved unanimously.

Minutes: Motion by Flint and seconded by Dalin to approve the minutes of August 5, 2013. Approved unanimously.

Bills: Motion by Flint and seconded by Dalin to approve the bills as corrected. Approved unanimously.

Employee Reports:

Clerk Report: Clerk report read aloud by town clerk. Town clerk read aloud letters to: Mary Lou Pilati regarding weed violation council instructed clerk to send stating Town of Fromberg does have a weed ordinance in effect and is to be enforced by all persons, letter to Ms. Kelly Lynch, MDOC Community Development Division, regarding authorized Town Council signature of James A. Perkins, Town Council President, on the grant contract for the TSEP planning grant award, letter from James B. Cox, Billings, MT, requesting copy of audio from August 5, 2013 Town Council Meeting and letter to James B. Cox from town clerk sending him audio of August 5, 2013 Town Council Meeting. Motion by Barnes and seconded by Dalin to approve the clerk report for September 9, 2013. Approved unanimously.

Public Works Report by Mike Ventling: Discussion held on Micro-Comm. Ventling said a request by them for Town to purchase a 4g card for lap top so they can hook up directly with the system. Plans cost from $55. to $70 per month. Flint said he will try to get card. Replaced curb stop at 10 Sage. Town hired Kallevig Excavation for use of backhoe for the Town section to be dug. Town went over the discharge limit and received a $100. violation fine from DEQ. Town now has a jumping jack/wacker packer. Dump truck fuel system in progress. Waiting to hear back from state on dump truck blade and sander. Cost around $2,000. each to replace fire hydrants which does not include valves. Cost could be $3,000 to $3,500 each. Now need larger than 4 inch line. Need 6 to 8 inch lines. PWD gave council bid from HD Supply for fire hydrant of $3868.87 with the price being valid through December 2013. Mapping done need to make address changes. Test station at pump house in progress. Motion by Flint and seconded by Barnes to accept PWD report. Approved unanimously.

Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, pending actions, another theft at the school, welfare checks, swine prohibited warning, unfounded allegation of dog poisoning, open fires, agency assist, weed violation letters out, property owner requested no posting on his property and unlicensed vendors going door to door. Chief Dawson asked council to set aside $2,000 for radio replacement for unit 573. Dawson asked council to pay $195. by September 31 or cost would change to $225. after that date for MT Violent Crime Association Training in Billings, MT October 8-11. Discussion held. Council would not approve Dawson for $195 at this time and will look into this cost at next budget workshop. Motion by Barnes and seconded by Flint to approve the purchase up to $900. for tires on the 443 police unit. Approved unanimously. Motion by Barnes and seconded by Flint to accept police report. Approved unanimously.

Correspondence: Town Council President, James A. Perkins, discussed violation letter received from MT DEQ regarding $100. fine for exceeding the discharge limit which PWD Ventling had already discussed. Discussion held. Perkins told council the last correspondence was a copy of the PER Grant Agreement signed by Mayor Ed Warner-Combs after being reviewed by Town Attorney Hope Freeman.

40 Acre Pasture Lease – Dawne and Doug Campbell: Mr. and Mrs. Campbell were not able to attend this meeting as he was out of town working. PWD Ventling said these persons are interested in lease. Perkins said to have them give us a bid. Ventling said he would tell him.

Republic Services – Fromberg Fall Cleanup Days – Not October 12, 2013: Discussion was held with Julia Jones from Republic Services and Lee Anne Fusco from Collective Recycling. Fusco said her bins will be marked as to what goes into them. Motion by Dalin and seconded by Barnes to approve the dates of Friday, Saturday and Sunday, October 18, 19 and 20, 2013 to hold Fromberg Fall Cleanup Days with Republic Services having one truck Friday and Saturday and two roll off boxes through Sunday including Collective Recycling on site. Approved unanimously.

Resolution #431 Mill Levy Tax 2013-2014: Be it resolved: That a town meeting of the Town of Fromberg held on the 9th day of September 2013, the tax levy for the Town of Fromberg for the fiscal year 2013/2014 was made by resolution of the Town Council and approved by the Mayor as follows: General (all purpose) 151.42 Making a total of 151.42 mills. Fromberg Rural Fire Dept. 18.400 Making a total of 169.82 mills. Said Town of Fromberg has caused its corporate name to be subscribed there to and it's corporate seal affixed by it's Mayor and Clerk this 9th day of September, 2013. Motion by Barnes and seconded by Dalin to approve this resolution. Approved unanimously.

MHI (Median Household Income) Survey Responses: Perkins said he has four more signed and town still needs twelve more signatures. Discussion held.

Zoning Committee: Charles Barnes said no zoning issues at this time.

2012-2013 Budget: Discussion held. Motion by Flint and seconded by Barnes to recess for five minutes. Approved unanimously. Perkins called the meeting back to order. Discussion held on budget. Motion by Barnes and seconded by Dalin to transfer 2012/2013 remaining balances down to zero from Health Fund and Liability Fund to the General Fund. Approved unanimously. Flint suggested mayor and council members take a one-third cut in salaries to help with the budget before election in November. Council from $15. per meeting to $10. per meeting and mayor from $25. per meeting to $20. per meeting. Discussion held. Budget Committee Workshop was scheduled for Monday, September 16, 2013 to be held at Sr. Citizens Center at 7 PM

2013-2014 Budget: No discussion held. Council members were given 2013-2014 budget request for Judge Carol Anderson.

Old Business: Diane Dalin thanked everyone for the great Fromberg Days from the Fromberg Improvement Committee stating they made over $1,000. and voted to buy two new picnic tables to go in park. Ventling said have picnic tables. Dalin said could buy picnic benches or Christmas decorations.

Discussion held.

Public Comment: ( For those items NOT on the agenda) Discussion held on how well Fromberg Days, the meal and the parade were. Rich Anderson said he is still working with Everette Edwards on the post office railing. Annette Anderson said she has had several persons comment on how pretty the flowers are.

Dalin said she has had a black & white visitor at night. Discussion held on MHI surveys to get out.

Next Town Council Meeting: Motion by Barnes and seconded by Flint for next Town Council Meeting to be held Monday, October 7, 2013 at 7:00 PM at the Town Hall of Fromberg. Approved unanimously.

Adjourn: Motion by Dalin and seconded by Flint to adjourn the meeting. Approved unanimously. Meeting adjourned.

 

Monday, August 5, 2013

7:00 PM

 

Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: Sharon Barnes, Dave Flint and Diane Dalin. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.

Review and Adopt Agenda: Motion by Flint and seconded by Barnes to accept the agenda. Approved unanimously.

Minutes: Motion by Barnes and seconded by Dalin to approve the minutes of July 1, 2013. Approved unanimously. Motion by Barnes and seconded by Dalin to accept the minutes of the Emergency Town Council Meeting of July 29, 2013. Approved unanimously.

Bills: Motion by Flint and seconded by Barnes to pay the bills as presented. Approved unanimously.

Employee Reports:

Clerk Report: Clerk report read aloud by town clerk. Motion by Flint and seconded by Dalin to accept the clerk report for August 5, 2013. Approved unanimously.

Town council reviewed the Midco 2013 tank maintenance bid for cleaning the tank on the hill as received from PWD Ventling in the amount of $2345. Motion by Flint and seconded by Dalin to approve this bid. Approved unanimously.

Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, pending actions, fire alarm, welfare checks, agency assists, disorderly, curfew violations, speeding tickets, radio replacement on unit 573 cost $1721 bid out of date. Discussion on police ammo cost $775. Weed Letters out. Motion by Barnes and seconded by Flint to accept police report. Approved unanimously.

Public Works Report by Mike Ventling: Discussion on MHI Survey only need 16 more. Discussion on dump truck fuel system, blade and sander, bad curb stops, shower in shop and main valves which need to be replaced. Ventling said will be mapping sewer system. Control panel at pump house needs new motor starter cost $1350. Discussion on Harlem pictures given to council. Street patching going well. Three day water school in Bozeman during the month of October. Ventling going to a class in Billings August 6, 2013.Motion by Flint and seconded by Barnes to accept PWD report.

Approved unanimously. Motion by Flint and seconded by Dalin to approve the purchase of the new test station at the pump house for approximately $1100. Approved unanimously.

Correspondence: Council President Perkins read aloud letter from DNRC requesting new budget and procurement documents for how town hired engineer/consultant regarding Fromberg waste-water system improvements. Motion by Flint and seconded by Barnes to adjust budget and Perkins to answer letter to DNRC. Approved unanimously. Perkins read aloud letter from Diane Dalin owner of Two Bear Tavern requesting permission for outside music on their patio on Saturday, September 7, 2013 from 8 PM until Sunday, September 8, 2013 at 1 AM for the annual fall horseback poker ride having the area roped off. Motion by Flint and seconded by Barnes to approve this request. Approved unanimously. Perkins read aloud a letter from Great West Engineering regarding PER report. Discussion held on letter from Fromberg Police Department regarding event security. Attorney Freeman said once these reserves have been approved by council they can be paid now and not have to wait for next council meeting to be approved for paychecks. Perkins read aloud letter from Mary Lou Pilati regarding weed letter she received from Fromberg Police Department. Clerk to write Pilati letter stating town does have weed ordinance in effect and will be enforced to all persons. Perkins read aloud letter from Rachel Grandfield requesting the town council and mayor to remove her name from the petition against Chief of Police Ralph Dawson. She said she was lead to believe it would save the town money and embarrassed for allowing herself to get swept up in rumors and gossip.

Ordinance # 259 – Golf Carts: Tabled by Town Attorney. She is waiting to receive information in writing from Attorney General and will notify Town Council.

Zoning Committee Report – Jame Taylor: Charles Barnes and Bill Rivers from the zoning committee are recommending approval for Taylor to remove old 1976 trailer and replace with new 2013 Diamond Dutch 16 X 66 model trailer at 121 Blewett Fromberg. Motion by Dalin and seconded by Barnes to approve. Approved unanimously.

Zoning Permit – Dan and Debbie Donlan: Donlan requesting new construction 30 X 40 pole barn on lot 6 of block 6 Blewett Division. Council said need legal property survey. Motion by Flint and seconded by Dalin to allow this construction after the property survey boundaries have been established with minimum set backs of six feet from the side and fifteen feet from the front and construction is not to proceed until the property line is known by legal property survey. Richard Anderson said also fifteen foot set back from alley. Approved unanimously. Discussion held on alley between her property and neighbor Bill Gruel. Attorney Freeman said that is a civil issue and the town is not involved unless the town decides to open the street up. Perkins said he will go to Red Lodge to make sure it will be a city street.

40 Acre Pasture Lease: Clerk to place ad in Carbon County News to lease this land. Attorney Freeman said it is okay to place this ad.

Black Mountain Software Implementation: Discussion held. Clerk office closed week of August 12 for training.

Carbon County Sheriff's Office – Interlocal Agreement: Motion by Flint and seconded by Barnes to approve the 2013-2014 dispatch services Carbon County Interlocal Agreement in the amount of $611.53
Approved unanimously.

Solarbee Service Contract: Motion by Flint and seconded by Dalin to accept Option # l annual cost in the amount of $4577. Solarbee maintenance contract. Approved unanimously.

Police Reserve Volunteers and Insurance: Discussion held. Dawson has one certified and one not certified reserve officers. Flint said called MMIA covered under volunteers. Flint said need to be covered under workers comp and liability. Dawson said they are both volunteers. Dawson said these reserves need to have law enforcement authority. DUI Task Force reimburses at $15. per hour. Clerk to call insurance company. Is a paid employee considered volunteer?

Town Employee Policies Review And Discussion: No discussion held.

MHI Survey: Need 16 more surveys.

2012-2013 Budget: Discussion held.

2013-2014 Budget: On hold until accounting software goes in.

Old Business: Fromberg Cleanup Days was moved to September Town Council Meeting. Motion by Flint and seconded by Dalin to extend additional hours to Richard Anderson who was already hired by the Town of Fromberg over a year and a half ago to 16 hours per week over and above what he does on the weekend as needed by the Public Works Department. Approved unanimously. Discussion held. Motion by Flint and seconded by Barnes to add Richard Anderson to the payroll for the duties he performs helping the town clerk and the Town Public Works Department. Approved unanimously. Motion by Barnes and seconded by Dalin to accept the TSEP contract in the amount of $15,000 and give James Perkins approval to sign this contract. Approved unanimously. Motion by Flint and seconded by Barnes for Mike Ventling to attend the fall water and sewer school and for the Town to pay for travel and expenses. Approved unanimously.

Public Comment: ( For those items NOT on the agenda) Discussion on Betty Anderson trailer on Bobby Logan property had approval to have there for six months. Charles Barnes will check with clerk to see how long it has been there. Bill Rivers said an ordinance should be made where property should be surveyed if cannot find survey pins. Discussion held.

Next Town Council Meeting: Monday, September 9, 2013 at 7:00 PM.

Adjourn: Motion by Barnes and seconded by Flint to adjourn the meeting. Approved unanimously. Meeting adjourned.

 

Monday, July 29, 2013

6:30 PM

 

Council President, James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: Sharon Barnes, Dave Flint and Diane Dalin. Chief of Police Ralph Dawson and Town Clerk Brenda Kansala were present. This meeting was open to the public.

Mayor Ed Warner-Combs is in the hospital. The purpose of this meeting is for council approval to have James A. Perkins, Sr. signature on the accounts at the Bank of Bridger along with Mayor Ed Warner-Combs and Diane Dalin in order for the Town of Fromberg business to move forward. Account numbers are : 110213, 110957 and 106631.

Motion by Flint and seconded by Barnes to approve adding James A. Perkins, Sr. as signatory on these three accounts at the Bank of Bridger. Approved unanimously.

Next Town Council Meeting: Monday, August 5, 2013 at 7:00 PM.

Adjourn: Motion by Dalin and seconded by Barnes to adjourn the meeting.

Meeting adjourned.


Monday, July 1, 2013

7:00 PM


Mayor, Ed Warner-Combs was not present at this meeting. Town Council President James Perkins called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: Sharon Barnes, Dave Flint and Diane Dalin. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.

Review and Adopt Agenda: Motion by Flint and seconded by Barnes to move agenda item # 19 Zoning Committee up on agenda with agenda item # 8 Zoning Permit- Kathryn Krenning so all zoning can be discussed at the same time and move #12 Stop Signs and # 17 Water and Sewer Adjustments to after #20 2013-2014 Budget discussions. Approved unanimously.

Minutes: Motion by Flint and seconded by Barnes to correct and amend the June 3 minutes regarding Mike Ventling MMIA dental insurance. Ventling was approved by council last year for a total allowance from the Town of $650. for MMIA insurance and anything above that he does pay out of pocket. Perkins did ask if there was any more discussion regarding this and there was none. Approved unanimously.

Bills: Motion by Flint and seconded by Barnes to approve the bills as presented. Approved unanimously.

Employee Reports:

Clerk Report: Clerk report read aloud by town clerk. Motion by Barnes and seconded by Flint to approve the clerk report, check register, receipt register, and bank statement reconciliation report all inclusive. Approved unanimously.

Public Works Report by Mike Ventling: Pump one still plugging up, lagoons are discharging, need to replace main valve on discharge chamber at cost of $800. and approximately $1800. for injector pump on dump truck. Discussion held on MHI survey, curb stops, address changing, USS Turd II almost done for testing at lagoons. Ventling requested to council to change his work schedule to four 10 hours days Monday thru Thursday with every other weekend off. Council has previously approved Richard Anderson to work with Ventling. Ventling said he contacted Mr. Anderson who agreed to work every other weekend for Ventling as long as Ventling showed him how to do the new testing. Mr. Anderson would be on call and work vacation days when Ventling off. This will make sure the Town is covered in an emergency. Ventling stated sewer mains need to be flushed and he will need help. Discussion held on adjusting 9 and 10 hour work days. Motion by Flint and seconded by Barnes to approve the repair of fuel injector pump on dump truck up to $2,000. Approved unanimously. Motion by Flint and seconded by Dalin to approve the purchase of the sewer valve from the sewer fund in the amount of $800. Approved unanimously. Motion by Flint and seconded by Barnes to approve adjusting Ventling work schedule to 9 to 10 hours per day for a four day work week based on needs for testing hours for the weekend he does work staying at 40 hours per week having Anderson as his backup which had been previously approved by council. Approved unanimously. Discussion held on seasonal part time helper for public works to be hired by Mayor Ed Warner Combs and Ventling. Motion by Flint and seconded by Barnes to hire a seasonal part time helper for 16 hours per week at $9. per hour for public works through the middle of August when council knows more about the new budget. Approved unanimously. Clerk to run ad in Carbon County News and post around town. Motion by Barnes and seconded by Dalin to approve PWD report. Approved unanimously.

Police Report Chief Ralph Dawson: Discussion on trees stuck under bridge which county did remove, investigations, citations, warnings, pending actions, fire alarm, welfare checks, agency assists, disorderly, no insurance, speeding tickets, parking in opposite direction of travel, court ordered safety inspection on a golf cart, radio replacement on unit 573 cost $1721 bid out of date. Fromberg will pay less with dispatch moving to Laurel. Radar trailer working well. People slowing down. Flint thinks radar trailer should be moved to school location. FPD reserve officers working at tractor pull for Bridger. Two FPD reserves working Bridger Days at $15. per hour paid by Town of Fromberg and will be reimbursed by DUI Task Force. Dawson getting bids for tires: Cenex $687.80 and Staley's $776. Staley's will rotate and balance for the life of the tire. Dawson said 23 potential trash and weed violations. Suggested free stickers from vendor be provided 1st come 1st serve in clerks office. Perkins asked Dawson why weed letters not out yet on all persons. Dawson said he does not think it is proper to give weed letters out until weeds in front of 116 West River get cleaned up. Dawson was going to discuss with mayor but he is not at this meeting. Dawson said not fair to issue weed letters to others when mayor will not take care of his. Flint asked clerk to put Fromberg Cleanup Days on agenda for next meeting under Old Business. Motion by Flint and seconded by Dalin to accept police report. Approved unanimously.

Correspondence: Perkins read aloud letter from Carbon County Office Of The Election Administrator listing candidates that will be on the November 5, 2013 ballot. For Mayor: Richard Anderson and Richard McCall. For Council: David Flint, Timothy Nottingham and James A. Perkins, Sr. Discussion held on mail ballot election or poll ballot election. Flint said he liked the poll ballot election and Perkins agreed. Audience was asked their opinion and they also agreed. Motion by Flint and seconded by Barnes to inform CC Election Administrator Town voted for poll ballot election to be held in Fromberg for the November 5, 2013 General Election. Approved unanimously. Reviewed grant agreement sent to us by DNRC signed by Mayor Ed Warner-Combs June 26, 2013. Reviewed letter from MDT regarding State Fuel Tax for year 2014 which will be $10,899.71. Reviewed letter from MT Department of Commerce informing the Town has been awarded a planning grant in the amount of $15,000. Letter read aloud from Fromberg Improvement Committee requesting Town to pay for two porta potties on August 24th and 25th, 2013. Improvement Committee will call and have them set up. A request to have the open container be lifted at the Fromberg City Park from 12:00 noon until 8 PM and on main street from 10 AM on Saturday August 24th to 2 AM on Sunday August 25th, 2013. Request to close off main street from 9 AM on August 24th to 2 AM August 25th, 2013. Town will hire reserves at $15. per hour but will get reimbursed by DUI Task Force per Dawson. Motion by Barnes and seconded by Flint to approve the Town to pay for two porta potties, lift the open container for the hours requested at the park and on main street and close off main street for hours requested. Approved unanimously. Dawson said will have extra law enforcement from 9:30 PM to 2:30 AM to cover this event.

Zoning Permit: Katheryn Krenning. Charles Barnes said the Zoning Committee received a zoning permit from Krenning to build a 32 X 30 new pole barn at 201 Third Avenue. Metal finder was used. Ordinance 250 was read aloud and zoning committee is going to put in a request for a change of this ordinance. No vehicle will be placed inside this pole barn per Krenning. She was not able to attend this meeting. Discussion held. There is a fence on this property. Zoning committee will get information to Attorney Freeman to review for new ordinance. Motion by Flint and seconded by Barnes to grant a variance to Krenning to build pole barn. Approved unanimously.

Zoning Committee: Charles Barnes asked if written documentation for zoning could be presented to the zoning committee at least one week prior to council meetings so they know what is needed for next council meeting. Council said yes.

Recycling – Lisa Yedlicka: Yedlicka would like to have Collective Recycling out of Laurel, MT come to Fromberg and possibly set up by park. Perkins suggested could possibly work something out when Town has Cleanup Days. Discussion held. Lisa will invite someone from this company to come to next council meeting for more discussion and shared information.

Barley Field – Mark Vargas: Vargas asked if council would be interested in selling barley field and if so how much. Dalin said council had talked about selling this property long ago. Rich Anderson said nine lots above on map are not part of the barley field. New flood plain map out. Town did have this property surveyed per Richard Anderson and well head not part of barley field according to survey. Vargas asked how many acres in barley field. Answer 10 acres. Perkins said can check with realtor for pricing and will get back with him.

40 Acre Pasture – JoAnn Fulton: Fulton said lives by this property has horses and would like to rent or lease this property. She was concerned about fencing. Perkins said council already has offer from man who will do the fencing and they need to answer him but it died at the council meeting. Fulton said she has two other people who will go in with her on this property. Property has been surveyed per Perkins and he can meet with Fulton to show her where boundary located. Richard Anderson asked if would need to submit for bid. Council said yes. Ventling said since water tank is fenced good ground around there for grazing. Fulton said she would be interested. Discussion also held on Sanders old property. There is a ditch which runs at eastern edge of property per Perkins. Annette Anderson asked about Cabetto easement if town sells property. Perkins said if Town sells property easement for Cabetto would be in the buy sell. Council member Barnes asked if Town should advertise for bids. Attorney Freeman said while on agenda discuss it and can have a motion to open for bids. Motion by Flint and seconded by Barnes for Town to advertise 40 acres open for bids to lease for pasture. Approved unanimously. Council said do not want to sell at this time. Council said if Town needs to have this property for spreading of sludge would need to be in lease for time notification. Clerk to advertise in Carbon County News and around town.

Ordinance # 259 – Golf Carts: Perkins read aloud Ordinance # 259 – Golf Carts first reading. Flint asked what are the requirements for insurance and registration on golf carts. Attorney Freeman said not required to be registered and insured. Flint asked if traffic laws need be obeyed. Attorney Freeman said yes. Attorney Freeman said according to state statute exempt from registration and insurance requirements. McCall said state statute Chief Dawson provided to him stated anyone with a valid operators license could operate the golf cart provided it complied with safety regulations and he has valid drivers license and does not understand why he cannot operate a golf cart. Attorney Freeman said as of January 1, 2012 state law enacted a restricted drivers license. McCall said he is not brain injured and he is not handicapped and does not understand why he cannot follow the code Chief Dawson gave to him. Attorney Freeman said cannot operate a golf cart in Town as it stands. McCall asked why put in ordinance low-speed restricted driver's license? Attorney Freeman said the Town cannot have an ordinance contrary to state law. McCall said he knows he is being targeted on this. Chief Dawson responded to Mr. McCall stating if he was being targeted he would have cited McCall Saturday at 18:55 when McCall was riding between residences on his golf cart. McCall asked Chief Dawson “you mean to tell me you have not targeted me and my family”? Chief Dawson replied “That is right”. Linda Feller discussed talking with Chief Dawson about doctor permit in 2009 for her son Travis who has cerebral palsy to ride around town on golf cart so he does not stumble and have injuries and said she feels to a point she has to agree with her father that their family is being targeted but she tries to stay out it. She would like to see them be able to drive the golf carts and have all the necessary equipment on golf carts. McCall said he thinks peoples rights are being taken away. Attorney Freeman said state statute. Attorney Freeman said that is what the Town is trying to do is an ordinance which allows golf carts to drive in town. Attorney Freeman said she will look into this and talk to Traffic Bureau and would like to have council better informed. Motion by Flint to approve this ordinance as written to enable the operation of the golf cart in Fromberg. Attorney Freeman said she thinks this should be tabled so she can look into restricted license further. Motion by Barnes and seconded by Dalin to table this ordinance until the next council meeting. Approved unanimously.

4th of July Fireworks: Perkins read aloud memorandum for fireworks by Chief Dawson allowing fireworks Thursday, July 4, 2013 from 8:00 AM to midnight weather permitting. Motion by Dalin and seconded by Barnes to approve fireworks on July 4 from 8:00 AM to midnight weather permitting. Approved unanimously.

Black Mountain Software Training / Travel: Discussion held. Motion by Dalin and seconded Barnes to approve the amount of $1870. for Black Mountain Software training and travel. Approved unanimously.

Valley Federal Credit Union – Certificate Maturity Notice: Perkins said this money cannot be spent and is in reserve for the water bond. Motion by Flint and seconded by Barnes to renew the Valley Federal Credit Union Certificate with the same terms. Approved unanimously.

2012 – 2013 Budget Adjustments and Transfers ( From Darla Erickson Visit) Flint said in clerk report budget adjustments as recommendations from Darla Erickson from the state. Jim Yedlicka asked if he was still on the agenda. Council said yes. Yedlicka said no respect for age.

2013 – 2014 Budget: Discussion held. Motion by Flint and seconded by Barnes to transfer year end fund balances into reserves for those funds. They stay in the same fund but go to an unallocated reserve for each fund. Approved unanimously.

Stop Signs On School Street – Richard McCall and Jim Yedlicka: Richard McCall had left this meeting. Jim Yedlicka said after the petition at the last meeting he went around on the Joliet Fromberg back road and he did not have one person that refused to sign. They do not like the speed bumps, they do not like the stop signs and he does not like the stop signs. Starting and stopping is ridiculous. He said we have always been able to control the traffic by the school. He said we have never had a bad accident nor do we want to have a bad accident. He can get more signatures if the Town would like but he is asking for the stop signs to come down and open to any questions the council may have. Erwin San key said the safety issue are the children. He said stop not roll through the stop sign. Richard Anderson said most of the people on the petition do not have children in the school and this discussion was held at the last meeting and same issue has been held for years. Barnes said the reason the stop signs went up is because people were afraid for the safety of the children because of the speeders. Barnes said speed bumps did not work so had to do what the public asked for which were the stop signs. Yedlicka said law enforcement has always controlled the traffic. Kelle Ventling said people need to be responsible and slow down. Flint said he has not heard any constructive solutions to slow the traffic down and the stop signs are the only solution for now and if the people on the petition come up with a better solution bring it to the Town and the Town could give that a try. Discussion on school signs. Perkins asked council if they would like to remove stop signs. Answer no.

Water and Sewer Adjustments: Perkins asked council if they want to make any adjustments at this time. Answer no.

Old Business: Attorney Freeman said correspondence not read at last meeting can be brought up under old business. Perkins read aloud letters not read at the last meeting from Annette Anderson. She would like to see the budget the mayor has for council when he presents it to them. Marge Taylor letter was regarding the antique store. Attorney Freeman said progress is being made at the antique store. Flint said he thinks the Town needs a budget meeting and would like to form a budget committee with no more than two council persons. Volunteers for the Budget Committee are: Dave Flint, James Perkins, Charles Barnes, Bill Rivers, Richard Anderson. Motion by Flint and seconded by Barnes to form a Budget Committee with no more than two council persons. Approved unanimously. These meetings will be open to the public and notice of meetings posted.

Public Comment: ( For those items NOT on the agenda) Annette Anderson thanked the Town for appointing her Historical Preservation Officer from Fromberg and gave a report and also spoke on Neighborhood Watch. Barnes said there is a county building inspector and thinks the town needs a building inspector as a volunteer. Discussion held. Volunteer Budget Committee Meeting set for Wednesday, July 24, 2013 to be held at the Senior Citizens Center at 7 PM. and clerk to post.

Next Town Council Meeting: Monday, August 5, 2013 at 7:00 PM.

Adjourn: Motion by Barnes and seconded by Dalin to adjourn the meeting. Approved unanimously. Meeting adjourned.

 

Monday, June 3, 2013

7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Dave Flint and Diane Dalin.  PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.
 
Review and Adopt Agenda:  Motion by Perkins and seconded by Barnes to adopt the agenda as presented. Approved unanimously.

Minutes:  Motion by Flint and seconded by Dalin to approve the Town Council Meeting Minutes of May 6, 2013. Approved unanimously. Motion by Perkins and seconded by Flint to approve the Budget Work Shop Notes of May 16, 2013.  Approved unanimously.

Bills: Motion by Flint and seconded by Perkins to approve the bills with the exception of Black Mountain training expense in the amount of $1870. to be put on July 1, 2013 agenda for approval.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Flint and seconded by Barnes to approve the clerk report, check register, receipt register, and bank statement reconciliation report  all inclusive. Approved unanimously.

Public Works Report by Mike Ventling:  Ventling stated he knows of a person interested in renting 40 acres and putting horses on property and will repair fence. Discussion on: Pump one still plugging up, MHI surveys out, bids on new panels, lagoon alarm system, dump truck  fuel system needing to have injector pump rebuilt, fence on Lovers Lane only needs few more posts, waiting to hear back from state on dump truck blade and sander, mapping done, fence around water tank almost complete, PH meter being checked out and on the way back now, water leak at 24 Harley which owner fixed and town replaced curbstop, the raft used at the lagoon is almost done for testing and the town has two bids to repair Lovers Lane.  Mayor Warner-Combs said he would like to have more than just two bids. Motion by Barnes and seconded by Perkins to accept PWD report.  Approved unanimously. Letter to be sent out to public regarding burn pile and lagoons plugging up was shown to council, has previously been approved. Mayor said informational letter send out.

Police Report Chief Ralph Dawson: Discussion on investigations, citations, warnings, pending actions, intoxication, trespass issue, welfare checks, agency assist, dogs at large, disorderly, trash complaint, speeding tickets, radio replacement on unit 573, on vacation June 13- June l7.  Motion by Perkins and seconded by Dalin to approve police report.  Approved unanimously.

Correspondence:  Council received a letter from Annette Anderson and Marge Taylor to be read aloud at the council meeting.  Mayor Warner-Combs said letters not worthy of being read aloud and will not let Taylor slam him. Letter from DEQ regarding DMR'S via internet which Ventling said he is taking care of. Letters from MMIA giving 2013-2014 final renewal rates.

Great West Engineering Draft Contract For Wastewater System PER – Chad Hanson:   Attorney Freeman said she has read this contract and contract is legally sufficient.  Motion by Flint and seconded by Barnes  to approve this contract. Approved unanimously.

City of Billings Landfill Use Agreement:  Motion by Flint and seconded by Perkins to accept this agreement. Approved unanimously.

MMIA Dental Insurance – Mike Ventling:  Ventling requesting he and his wife be on dental insurance.  Town pays $41. more per month for Ventling and Ventling pays $41. more per month for his wife.  Clerk advising council of this change. Flint said no motion needs to be made for him to have dental.

Pig Roast – Diane Dalin:  Two Bear Tavern has asked permission to have live music outside on the patio  June 29th for their 8th Anniversary Party. Pig roast at 6:00 PM  with area roped off for the event. Music would continue until 1 AM on Sunday, June 30th.  Motion by Flint and seconded Perkins to approve this event.  Approved unanimously.

Stop Signs On School Street: A petition was given to mayor and council as follows: We the following, as evidenced by our signatures below, request the 2 recently installed stop signs on School Street be removed.  These signs are unnecessary and unwanted. They were placed there at the request of a couple of people, but are a nuisance to the farmers and others who use the street for commerce. They have not increased safety on the street at all. Please compare the number of people who requested the sign to the number of people inconvenienced by their placement.  Mayor Warner-Combs said he thinks they should be taken down.  Discussion held. Council agreed to keep signs up. Discussion on speed bumps and speed humps.

Lagoon Sediment Sludge /  40 Acres:  Mayor said can put sludge on 40 acres and disc it in.  Discussion held.

Water and Sewer Adjustments:  Mayor Warner-Combs said people would like to have their water back for summer watering.

Four Wheelers / Golf Carts – Richard (Mack) McCall:  Mr. McCall stated he would like an exception for brake light / stop lamp on his golf cart. Attorney Freeman said Mr. McCall has been written a ticket and this should not be brought up in public forum as topic is for city court not town council. Attorney Freeman said town has no specific ordinance for golf cart use on public streets and as of Jan 1, 2012, people driving golf carts need a low speed restricted drivers license. Discussion held. McCall said he had everything on golf cart fixed except brake light before he ever received the ticket. Council member Flint asked Attorney Freeman to draft an ordinance for the town regarding golf carts.

To Chief Dawson – Public Report:  The petition was given to mayor and council as follows: We the following, as evidenced by our signatures below, request that Officer Dawson be removed from his position as law enforcement officer within the Town Of Fromberg.  Each of us has personally experienced Officer Dawson's intimidating and threatening behavior. We feel Officer Dawson is not an appropriate role model for our community.  Law enforcement should provide a professional, firm but helpful presence in order to enforce rules. Oftentimes a friendly explanation of an initial infraction goes a long way toward citizens understanding the importance of law compliance.  That is better received than a show of power and one-up-manship.
Mayor Warner-Combs said regarding his evaluation report (February 26, 2013) of Chief Dawson  the mayor had a lot of complaints regarding some of the issues Dawson was doing for the public. Per mayor Dawson has asked mayor to answer his rebuttal of who, what, when, where and how.  Mayor said he did not produce it. Mayor said the people out there are talking about what they do not like about Chief Dawson and the mayor said he told them to put it in writing. Mayor said this petition started going around then shortly after Mr. McCall got a citation. At that point Chief Dawson asked the mayor if he is accusing Dawson of misconduct. Mayor said no. Dawson said he knew nothing about a petition. Dawson asked  mayor to  retract his statement regarding McCall. Mayor ignored Dawson. Mayor asked if anyone at meeting who signed the petition would like to address Chief Dawson.  Marilyn Chauvin said she did sign the petition but it was presented to her as if it would save the town money. She said that is not what this petition is about.  It is a personal vendetta against Chief Dawson. Marilyn said she has apologized to Chief Dawson twice for signing the petition and will never sign another petition in this town because she will never know if it is based on the truth or personal vendetta. She also presented to mayor and council a statement on the bottom of the petition stating:  I revoke my name on this petition as it was not presented in a totally truthful manner. Signed: Marilyn Chauvin. Annette Anderson asked the mayor if he sent this petition around in an answer to Dawson. That is what you just said. Annette said mayor stated he sent this petition out to determine who was having a problem with Ralph and wanted names in black and white. Annette asked “is that not what you just said”. Mayor said you do not have the floor and stop or I will have you removed. Annette reminded the mayor he is on tape.  Mayor said I don't care if I am on tape. Question from audience to mayor “if this petition was misrepresented to Marilyn how many other people was it misrepresented to”?  Jerry Hall said when person brought petition to his home to sign they said they are helping Mr. Ed, doing this for Ed.  Jerry said he would not sign the petition. No specific instances were related to or stated. Mayor agreed most of the people which signed this petition are not present at this meeting. Rich Anderson said no validity to the signatures.  Annette Anderson was trying to ask a question. After he refused to respond the mayor said you do not have the floor and had her escorted out the door by Chief Dawson. Discussion held. Mayor had Rich Anderson escorted out the door by Chief Dawson after Rich questioned the mayors integrity. Discussion on four wheelers. Helmet law question to Dawson. Answer 18 years of age and under need helmets. Flint asked Attorney Freeman to review Town Personnel Policy to see what is required in terms of complaints and complaint resolution process and make an unbiased assessment to the council and the mayor what the proper procedures are to be followed in investigating and resolving personnel complaints. Jim Nichol said he thinks the mayor should contact each person on the petition and ask them why they did sign and what is their complaint against Ralph  in writing so this matter will be resolved.

Fred Forsberg asked mayor about noxious weeds and fire danger. Discussion held. Attorney Freeman  said give address  to Dawson and he can follow up or send weed letter out. Lori Skov and others discussed unsafe, unhealthy, garbage, termites, hazardous and fire hazard from neighbor sharing wall with.  Discussion held.  Mayor said he will look at Skov property. Dave Phillips asked how much on the property can be legally covered. Perkins said he believes 35% residential 50 % commercial. Bill Rivers said next item on agenda should cover this.

Zoning Committee:  Charles Barnes said zoning committee received a letter he read aloud from Ilsa Dawson regarding Mary Lou Pilati trailer and property, plumbing, junk piled up, fire hazard, health hazard, plastic bags wet from rain and items inside wet, mold and stink. Asking council not to allow this.  Mr. Barnes read aloud Town Ordinance 250, MCA 45-8-111 Public Nuisance and Chapter 6  Nuisances. And pictures submitted to zoning committee which will be given to mayor and council. Discussion held. Attorney Freeman said two issues. Zoning and Nuisances. Need signed statements to be given to Chief Dawson and let court system handle it. Discussion on mowing of city property and private property.

Budget: None
Old Business: None
Public Comment: ( For those items NOT on the agenda)  Diane Dalin asked about Shriners selling onions. Discussion held. Discussion on DEQ fining Laurel, MT.
Next Town Council Meeting: Monday, July 1, 2013  at 7:00 PM.
Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting.  Approved unanimously. Meeting adjourned.

 

Monday, May 6, 2013

7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Dave Flint and Diane Dalin.  PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.

Review and Adopt Agenda:  Motion by Perkins and seconded by Flint to adopt the agenda as presented. Approved unanimously.

Minutes:  Motion by Flint and seconded by Perkins to approve the  Town Council Meeting Minutes of April 1, 2013. Approved unanimously.

Bills: Motion by Flint and seconded by Perkins to approve the bills.  Approved unanimously. Employee

Reports: Clerk Report:  Clerk report read aloud by town clerk.  Motion by Barnes and seconded by Dalin to approve the clerk report, check register, receipt register, monthly summary for the months of March and April, bank reconciliation report and  Black Mountain collections history reports all inclusive. Approved unanimously.

Public Works Report by Mike Ventling: Discussion on:  Ventling stated new test regulations will be coming out and will need more extensive reporting on the lagoons. Sludge testing needs to be done. Pump one is getting plugged a lot had to clean out four times in last two weeks. Would like letter going out to public regarding burn pile and pumps. Discussion on debris brought to burn pile at Barley field, MHI Survey in progress,  lift station pump number two at the lagoon installed on the 15th, lagoon alarms, dump truck injector pump needs to be rebuilt getting ready to go out, dump truck fuel system and truck blade and sander in progress.  Rosalie Stricker at meeting and her fence has been resurveyed. Discussion on cul-de-sac road and gates. Stricker said does have two gates if need them. Ventling asked council direction for fence.  Discussion held. Perkins said listed in Red Lodge as city street. Does the council want to fence off city street? Attorney Freeman said not giving up any property rights for the town and if the Town of Fromberg decided to reopen the road they would have access.  Mapping:  New list of address changes coming out for emergency response to some homes.  New numbers on homes need to be placed street side. Sample letter given to council which would go out to persons with an address change. Fencing around water tank in progress.  Lagoons jetted and operational. For road and street repair need a jack hammer which comes with bits to square up holes and more asphalt will be needed soon. Ventling using his personal three wheeler to save usage on the Dodge truck.  Need water meter for the bulk water plant at a cost of  $930. plus.  Discussion on washer and shower in shop, safety equipment and eye wash.   Motion by  Perkins and  seconded by  Dalin to  purchase electric jack hammer in  the amount of around $1900.   Approved unanimously. Ventling said Hill Street gets real dusty so took tender up and soaked street down today. Motion by Barnes and seconded by Perkins to correct the addressing and letters to be sent out. Approved unanimously. Motion by Perkins and seconded by Barnes to accept PWD report.  Approved unanimously.

Chief Of Police Report, Ralph Dawson: Discussion on investigations, citations, warnings, motor vehicle violations, business scam, shoplifting, pending actions, parking issues by post office, controlled burn flare up and possible adult stalker of children. Discussion on attended trainings and upcoming trainings.  Dawson said to date no response from the mayor on his rebuttal of annual evaluation.  Mayor said he is not going to respond to Dawson rebuttal of evaluation and petitions are coming out. Motion by Perkins and seconded by Barnes to approve the police report. Approved unanimously.

Correspondence: Go-Getters 4-H Club offered help Saturday, May 4th to anyone who needed help hauling items to the dumpsters for Fromberg Cleanup Days. Letter from DEQ regarding Integrated Solid Waste Management Plan. This draft is in office on counter for review. Copy of form signed by mayor and sent to Carbon County Sheriff' Office to continue to participate in the use of the CJIN (Criminal Justice Information Network) dated April 25, 2013. Letter from DEQ telling towns which towns are getting moved up on the list.

Great West Engineering Contract Amendment – Chad Hanson: Draft Contract for Wastewater System PER tabled until June 2013 council meeting. The TSEP Infrastructure Planning Grant Application Form was reviewed.  Motion by Flint and seconded by Perkins to accept the  contracts  as written by Great West Engineering and authorize the mayor to sign all required documents. Approved unanimously.

Resolution # 430 Matching Funds For TSEP and DNRC Grants:  Motion by Flint and seconded by Barnes authorizing signature of mayor on Submission of  TSEP application. Approved unanimously.

Accounting Software Reports:  Discussion held. Per mayor accounting reports will be given out end of month. Richard Anderson has been approved by mayor to come into office to review computer and reports.

Approval Of  Bid For New Accounting Software:  Discussion held. Motion by Flint and seconded by Perkins to accept Black Mountain Software bid for replacing the accounting and payroll software and split  the cost from general, water, sewer and garbage funds. Approved unanimously.

Approval Of Purchase Of New Computer System:  Flint said $600 he had been approved to spend was not enough for what we need and the cost will be around $1000. for everything. Discussion held. Motion by Flint and seconded by Dalin to make this purchase of the new computer system and split the cost  from general, water, sewer and garbage funds. Approved unanimously. 

Employee Gas Mileage: Discussion held. This had been approved at the March 11, 2013 Town Council Meeting but no retroactive or start date was given.  Motion by Flint and seconded by Perkins for employees to be reimbursed at state rate for gas mileage when using their own personal vehicles on town business adjusted back to January 1, 2013.  Approved unanimously.

Lovers Lane:  Discussion held on getting bids for base and gravel. Ventling will get some bids and check on telephone box to get moved.

Stricker Fence:  Discussion held.  Ventling said will get it done this week.

Road and Street Maintenance: Mayor said sounds like town starting on this so no further discussion.

Water and Sewer Adjustments:  Mayor said people are wanting more water usage for summer and told council he wanted this topic in the minutes for the public to know topic had been discussed. Flint stated it is in every persons best interest to get their MHI Survey sent in so the state doesn't use the old MHI Survey figure as need a 66 % return and if we don't get that amount sent in we will not qualify for grants. Flint said the grants are what is going to made the big difference in the cost of our water and sewer projects. Discussion held.

Zoning Committee:  None. 
Old Business:  Perkins asked Attorney Freeman regarding a mechanic here in town who has purchased a business license and his shop is about one-third finished and he has an opportunity to work in garage down by highway until his shop is finished and he moves back into his shop.  Does this person have to do anything more regarding this change?  Atty Freeman said it is all under the same business license fee and operating under the same license. 

Public Comment: ( For those items NOT on the agenda)  Jim Nichol discussion on addressing. Marge Taylor discussion on stop signs put cars down main street and safety for children with stop signs. Dave Flint asked what happened to person who volunteered as crossing guard. Ventling asked for part time help for summer.  Mayor said he is not ready for that.  Rich Anderson discussion on 10 street lights out and call into power company to fix for safety.  Ventling said black numbers on houses cannot be seen  at night and numbers must be visible from the street side. More discussion on addressing. Flint asked mayor when he wanted to start working on the budget for goals, numbers and where we are at.  Mayor, in jest, stated he needs more garbage stickers and he would like to have a special meeting. Annette Anderson asked why the town has so many special meetings as it costs the town every time and why budget not as regular business of town and why is budget not done. Discussion held. Annette Anderson raised her hand to be recognized and Mayor Warner-Combs said he will not recognize her. Attorney Freeman said its up to the mayor who he recognizes. Annette Anderson continued to raise her hand and mayor would not recognize her. Mayor said waiting for adjournment and will not recognize. Motion by Flint and seconded by Perkins to take a 15 minute recess. Approved unanimously. Mayor Warner-Combs called the meeting back in session. Discussion held between Barnes and Mayor Warner-Combs regarding the way this meeting was handled. Perkins said if canceling any meetings need to call Attorney Freeman so she does not drive here and meeting canceled which has happened in the past. Motion by Barnes and seconded by Perkins to hold Budget Meeting Workshop session, open to the public, Thursday, May 16, 7:00 PM.    

Next Town Council Meeting: Monday, June 3, 2013  at 7:00 PM.

Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting.  Approved unanimously. Meeting adjourned.

 

 

Monday, April 1, 2013

7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes and Dave Flint. Diane Dalin was not present. PWD Mike Ventling, Chief of Police Ralph Dawson, Town Clerk Brenda Kansala and Town Attorney Hope Freeman were present.

Review and Adopt Agenda:  Motion by Flint and seconded by Perkins to adopt the agenda as presented. Approved unanimously.

Minutes:  Motion by Barnes and seconded by Flint to approve the  Town Council Meeting Minutes of  March 4, March 11, March 18 and March 27, 2013. Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Barnes and seconded by Perkins to approve the clerk report.  Approved unanimously. 

Public Works Report by Mike Ventling: Discussion on:  Ejector pump on dump truck needs to be fixed. Lift station pump picked up 3/29/13. Safety equipment quote from DXP total $4430.50 on order. Said council has water tank cleaning bids. Lagoons not flowing well and  lines need to be jetted. Ventling gave council several bids for only water tank  fencing up on the hill. Said can fence well head ourselves. MHI Survey in progress.  Motion by Perkins and seconded by Barnes to approve Montana Linx bid for fencing the water tank only in the amount of $7850. Approved unanimously.  Ventling gave council copies of 911 address change proposals.  Discussion on lift station pumps. Used wacker packer in Roundup has been sold and Ventling will look at other pricing.  Motion by Flint and seconded by Perkins to accept PWD report.  Approved unanimously.

Chief Of Police Report, Ralph Dawson: Discussion on investigations, citations, warnings, motor vehicle violations, theft, assaults, dirt bikes and go carts, pending actions, parking issues on main street and trainings. Dawson requested approximately $135. for two nights lodging while attending FBI Active Shooter Conference MSU Bozeman April 22 and 23.  Mayor said he approved this lodging.  Oil pump going out in Tahoe.  Motion by Perkins and seconded by Barnes to approve the police report. Approved unanimously.

Correspondence: None

Human Resources Development Council (HRDC) – Ben Walter:  Discussion on supportive services for Veteran families to end homelessness. He said MHI in Carbon County $44,000 and 50 %  is $22,000 so if under that amount and a Veteran that person would qualify.  He gave town clerk information packets to hand out in Fromberg Town Hall. He can be reached at (406) 247-4770. 

Great West Engineering – Chad Hanson:  Discussion held on Administrative Order of Consent for the wastewater system and lagoons for Wastewater PER and planning grant opportunities. Chad said first milestone is to complete a PER Report ( Preliminary Engineering Report) and submit by February 28, 2014, and takes about six months. Discussion on TSEP and DNRC grants and deadlines. Chad stated will do planning grants for free. Town to make resolution committing to matching funds and Chad will bring contract amendment to next meeting. 

MHI (Median Household Income) Survey:  Ventling said Callie McIntosh mailing out this week.

Ordinance # 258  An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect And Repair Water Pipes, Curbstops, Meters And Meter Pits Connected To The Town's Public Water Supply second reading. Motion by Perkins and seconded by Barnes to accept Ordinance #258 as written.  Approved unanimously.

Zoning Committee-Jim Perkins: Discussion on letters to council from Delbert Allen regarding zoning issues on commercial property. Motion by Perkins and seconded by Flint to have zoning on every agenda at town council meetings in the future. Approved unanimously.

Spring Cleanup:  Discussion held.  Dumpsters will be at the park all three days. Friday one truck and   Saturday two trucks 8AM to 3 PM then Sunday two roll off boxes.  Motion by Perkins and seconded by Flint to approve spring cleanup for May 3rd, 4th and 5th , 2013.  Approved unanimously.

Office Software Quotes: Discussion held. Motion by Barnes and seconded by Perkins to authorize Flint to purchase computer which will include microsoft office in the amount up $600. Approved unanimously. 

Old Business:  Motion by Perkins and seconded by Barnes to accept check register, receipt register, bank reconcillation statement, monthly summary and YTD budget comparison for the month of March all inclusive.  Approved unanimously.

Public Comment: ( For those items NOT on the agenda)  Discussion on ditch cleanup, property cleanup  and town ordinance regarding these matters.

Next Town Council Meeting: Monday, May 6, 2013  at 7:00 PM.

Adjourn: Motion by Flint and seconded by Perkins to adjourn the meeting. Meeting adjourned.

 

Special Meeting of The Town Council
Fromberg School Multi Purpose Room
319 School Street
Public Welcome

Wednesday, March 27, 2013
6:00 PM

Mayor, Ed Warner-Combs, called the special meeting to order. Pledge Of Allegiance by all. Town Council members present: Jim Perkins, Dave Flint, and Sharon Barnes.  Council member Diane Dalin not present. Town Attorney, Hope Freeman not present. Town Clerk, Brenda Kansala and PWD Mike Ventling and Chief of Police Ralph Dawson were present.

This was a question and answer session to help persons understand the importance of filling out the Median Household Income Survey and mailing it back to RCAC after they receive it in the mail.

Callie McIntosh from Rural Community Assistance Corporation (RCAC) stated the Town of Fromberg is currently under an administrative order from Montana DEQ to determine if the lagoons are leaking.  The town will be applying for grants (government donations) to help offset the costs in order to be in compliance. More grant money means lower costs to the town residents in the future. In order to receive the maximum amount of grant money possible, the District is asking residents to fill out and return the MHI surveys which should go out the first week in April to residents of the town. RCAC would like at least a 67% return for Rural Development. Choosing not to return this survey will mean the District will be forced to use income numbers taken from the 2010 census which they think does not accurately represent the town's incomes.  The census figures cover a WIDE area which they do not feel represent the persons living in  the Town of Fromberg. Callie said all survey forms will be kept confidential and  locked in a safe at at the Rural Community Assistance Corporation offices. She explained no neighbors or anyone in the Town of Fromberg will have access to the survey forms as they are mailed directly to her office. Chad Hanson from Great West Engineering backed Callie on her statements. Discussions were held.

Mayor Warner-Combs left the meeting at 6:32 PM asking Council President, Jim Perkins to close the meeting when it was over.
 
In attendance: Bill Rivers, Chuck Barnes, Mary Pednault, Myrtle Skorupa, Magdalina Wittmer, Danny Schutz, Richard McCall, Dan Richards, Jerrel Dean Richards, Dick Swan, Dave Jensen, Chad Hanson from Great West Engineering, Kelle Ventling, Rich Anderson, Annette Anderson, M J Nichol, Irwin Sankey and others which clerk could not read name as not legible. 

Council President Perkins asked if any more questions or discussion. None.  Motion by Flint and seconded by Barnes to adjourn the meeting. Meeting adjourned.

 

The Special Meeting of The Town Council
Town Hall Of Fromberg
Public Welcome

Monday, March 18, 2013
6:30 PM

Mayor, Ed Warner-Combs, called the special meeting to order. Pledge Of Allegiance by all. Town Council members present: Jim Perkins, Dave Flint, and Sharon Barnes.  Council member Diane Dalin not present. Town Attorney, Hope Freeman and Chief of Police Ralph Dawson not present. Town Clerk, Brenda Kansala and PWD Mike Ventling were present.

This special meeting was to discuss water/sewer systems, budgets, projects, equipment and funding.

Council reviewed DEQ requirements for water system from PER and Sanitary Survey. Discussion on the need for fencing around the water tank and well.  Only had one prior bid from Jares Fence Co. and Ventling will get multiple bids for fence. Discussion on old infiltration gallery and old electrical systems.
Council reviewed DEQ requirements for sewer system from Consent Decree. Discussion of alternative funding sources and requirements, including grant requirements and deadlines. Chad Hanson from Great West Engineering will be attending April 1 Town Council Meeting per Ventling. Flint gave clerk a copy of financial assistance programs available to fund water, wastewater and solid waste projects in Montana to make copies for council members to review. Mayor Warner-Combs gave clerk a copy of the City of Dillion, Mt., Water and Sewer System Revenue Funding Bonds, Series 2012 to make copies for council members to review. Discussion on current budget for Enterprise Funds. Power panel at lagoon comes from sewer and power packer comes from Road and Street Gas Tax Fund per Flint. Discussion on high priority projects and funding.  Motion by Perkins and seconded by Barnes for Ventling to order safety equipment in the amount of $2640. from Normont.  Approved unanimously.  Motion by Perkins and seconded by Flint for Ventling to purchase wacker packer  in the amount of $750. Approved unanimously.

Motion by Flint and seconded by Barnes to adjourn the meeting. Meeting adjourned.

 

Monday, March 11, 2013

7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes and Dave Flint. Diane Dalin arrived at 7:10 PM. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala and Town Attorney, Hope Freeman were present.

Review and Adopt Agenda:  Mayor tabled item # 13 on the agenda Zoning Committee-Jim Perkins till next town council. Discussion held. Motion by Flint and seconded by Perkins to add dog clinic to the end of agenda.  Mayor said that topic can be discussed under Public comment: (For those items Not on the agenda). Flint withdrew his motion.

Minutes:  Motion by Perkins and seconded by Barnes to approve the Regular Town Council Meeting Minutes of  February 4, 2013. Approved unanimously.

Bills: Motion by Flint and seconded by Barnes to approve the bills as reviewed March 4, 2013.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Barnes and seconded by Perkins to approve the clerk report, check register, receipt register, bank reconciliation report, monthly summary and YTD budget comparison for the month of  February, 2013 all inclusive.  Approved unanimously. 

Public Works Report by Mike Ventling: Ventling took his water test for 4AB operator while at Montana Rural Water Systems School in Great Falls, Mt. on February 22 and took 3C waste water test  in Billings March 7th  with results coming back  in 5-6 weeks.  Discussion on: MHI Survey letter, lift station pumps on order and water tank cleaning. Safety equipment quote from DXP total $4430.50 for all was given to council. Water tank and well needs secured fence and must be priority. Used wacker packers available  in Missoula for $1500 and in Roundup for $750. The new cost could be $2500. plus. Discussion held regarding a special meeting to discuss water/sewer systems and financing. Motion by Flint and seconded by Perkins to hold a special meeting Monday, March 18, 2013 to discuss water/sewer systems, budgets, projects, equipment and funding. Approved unanimously. Motion by Flint and seconded by Barnes to approve PWD report.  Approved unanimously.

Chief Of Police Report, Ralph Dawson: Discussion on investigations, citations, warnings, motor vehicle violations, trespass issues, unsecured buildings, vandalism, pending actions and trainings. Motion by Barnes and seconded by Dalin to approve the police report.  Approved unanimously.

Correspondence: Clerk gave information to council received from MMIA regarding employee benefit changes coming up and information regarding Municipal Elected Officials Workshop coming in May.

Office Software Quotes: Received letters from Banyon Data Systems and Black Mtn Software giving quotes for their software packages for council to review. Discussion held.

MHI ( Median Household Income) Survey:  Received a letter from Callie McIntosh for mayor and council review which will be sent out to the public with a meeting date of March 27, at 6:00 PM.   Mayor Warner-Combs said he will take letter to Rural Development in Joliet. Clerk to check if school is available. Letter is to be left as written by Callie only to add location. Sharon Barnes said could also use Sr. Citizens building if need be. Discussion held. Motion by Flint and by Barnes to send MHI letter out as is after confirming location and date. Approved unanimously.

Revised: Ordinance # 258  An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect And Repair Water Pipes, Curbstops, Meters And Meter Pits Connected To The Town's Public Water Supply was read aloud by Mayor Warner-Combs. Motion by Perkins and seconded by Dalin to accept Ordinance #258 as read on first reading. Approved unanimously.

Ordinance #  257  An Ordinance Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code. Second Reading March 11, 2013: Discussion held. Motion by Flint and seconded by Barnes to accept Ordinance #257 as written on the second reading.  Approved unanimously.

Sewer PER- Jim Perkins: Discussion held. Motion by Perkins and seconded by Barnes to have Chad Hanson from Great Western Engineering come to council meeting April 1 to discuss PER.  Approved unanimously. 

Zoning Committee-Jim Perkins: Motion by Perkins and seconded by Flint to table this for the April 1 town council meeting. Approved unanimously.

Evaluations Done/Pay Increases: Mayor said evaluations done. Discussion held. Flint made a motion and read aloud:  Motion to grant employee pay increases:  To increase the pay rates for all town employees to the full amount budgeted for FY 2012-2013.  To offer the employees a choice which must be accepted in writing, to take the increase by selecting one of the following two options: Option A: Receive the percent adjustment  required on an annual basis to move the employee rate of pay to the hourly amount as shown on page 14 of the 2012-2013 final budget document dated November 5, 2012, with the increase being retroactive to July 1, 2012.  The increase due for all prior pay periods in the fiscal year may be taken as a combined lump sum payment. By accepting this option and the lump sum payment, the employee agrees to release the Town for any liability arising from any delay in performing annual employee reviews. OR Option B:
Receive the percent adjustment required to receive the same amount of annual dollar increases in Option A above, but adjusted to be paid out in six months; the pay increase to be retroactive to January 1, 2013 may be taken as a combined lump sum payment; no pay period in 2012 is to be included in the calculation   of the lump sum amount.  By accepting this option and the lump sum payment, the employee agrees to release the Town for any liability arising from any delay in performing annual employee reviews.  Seconded by Barnes. Approved unanimously. Motion by Flint and seconded by Perkins for employees to be reimbursed at state approved rate for gas mileage when using own personal vehicles on Town business.  Approved unanimously.

Old Business:  None

Public Comment: ( For those items NOT on the agenda) Discussion on dog clinic.  Motion by Flint and seconded by Perkins to accept Saturday April 13, 2013 from 10:00 AM to 12 noon to hold Fromberg Dog Clinic at the new Town Shop. Approved unanimously.

Next Town Council Meeting: Monday, April 1, 2013  at 7:00 PM.

Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting. Meeting adjourned.

 

Monday, March 4, 2013

  7:00 PM 

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins and  Dave Flint. PWD Mike Ventling, Chief of Police, Ralph Dawson, and Town Attorney, Hope Freeman were present. Sharon Barnes, Diane Dalin and Town Clerk, Brenda Kansala not present.

Mayor Warner-Combs canceled this meeting due to lack of quorum and reset the meeting for Monday, March 11, 2013.

Motion by Perkins and seconded by Flint to reschedule this meeting for Monday, March 11, 2013.

Meeting adjourned.

 

Monday, February 4, 2013

7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes and Dave Flint. Diane Dalin arrived at 8:04 PM. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala and Town Attorney, Hope Freeman were present.

Review and Adopt Agenda:  Discussion held. Motion by Flint and seconded by Perkins to adopt the agenda as is after adding an adjustment to to the end of the agenda to amend Resolution numbers on #428 and  #429.  Approved unanimously.

Minutes:  Motion by Flint and seconded by Barnes  to approve the Regular Town Council Meeting Minutes of January 14, 2013. Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Barnes and seconded by Perkins to approve the clerk report, check register, receipt register, bank reconciliation report, monthly summary and YTD budget comparison for the month of  January, 2013.   Approved unanimously. 

Public Works Report by Mike Ventling: Ventling will be attending Montana Rural Water Systems School in Great Falls, Mt. on February 20-22 with pre-registration at $175. Discussion on: lift station pumps, checking voltages, water tank cleaning which he has three bids on approximately $2500. each. Ventling stated backhoe parts ordered and stairs over the office almost completed.  Regarding safety equipment Ventling should have all the information by the next council meeting. Ventling suggested a town credit card for motels. He is working with the county on mapping and addressing with more information at the next council meeting. Needs more sand and possibly another dump truck. Motion by Barnes and seconded by Perkins to approve PWD report.  Approved unanimously.

Chief Of Police Report, Ralph Dawson: Discussion on investigations, citations, warnings, motor vehicle violations and pending actions. Replacement mobile radio in Unit 573 cost $1721.  A letter into DUI Task Force for funds to purchase mobile video equipment. Motion by Flint and seconded by Perkins to approve the police report.  Approved unanimously.

Correspondence: Received letters from Banyon Data Systems and Black Mtn Software giving quotes for their software packages for council to review. Tabled till the next council meeting.

Opening Of Sealed Bids:  Items for bid:  John Deere 320 garden tractor, 1984 Ford F250 pickup and Generac 3phase generator/no motor.  Charles Reed bids: $600.55 for Ford pickup, $50.00 for generator and $250. on John Deere garden tractor. Larry Richardson bid $500. on the Ford pickup. Mayor Ed Warner-Combs bids: $150.32 Ford pickup, $50.32 for generator and $250.32 for John Deere garden tractor his bids the same as at the last council meeting. Discussion held. Motion by Flint seconded by Perkins to accept the bid on the Ford pickup and sell to Charles Reed for $600.55. Approved unanimously. Motion by Flint and seconded by Barnes to accept the bid on the generator and sell to Mayor Ed Warner-Combs in the amount of $50.32.  Approved unanimously. Discussion held on John Deere 320 garden tractor.  Motion by Perkins and seconded by Barnes for the Town to keep the John Deere 320 garden tractor.  Approved unanimously.

MHI ( Median Household Income) Survey:  Received a letter from Callie McIntosh for mayor and council review which can be sent out to the public along with a survey. Discussion held.

Revised: Ordinance #  257  Whose Responsibility – Main Line Thru Curb Box – Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code was read aloud by Mayor, Ed Warner-Combs. First Reading February 4, 2013: Discussion held. Motion by Perkins and seconded by Barnes to to approve the first reading.  Approved unanimously.

Revised: Ordinance #___________ An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect, Investigate And Repair Water Pipes, Curb Stops, Meters And Meter Pits Connected To The Town's Public Water Supply was read aloud by Town Attorney, Hope Freeman. First Reading February 4, 2013:  Discussion held.  Tabled until next meeting for changes discussed.

Resolution # 429 Adopting The Carbon County Pre-Disaster Mitigation Plan:  Motion by Flint and seconded by Barnes to approve this resolution.  Approved unanimously.

Council Approval To Continue Town Internet Web Site (www.fromberg-mt.gov):  Motion by Flint and seconded by Perkins to approve to continue this web site.  Approved unanimously.

Carbon County Planning/Sanitarian's Office – Planning Board Appointment: Letter from this office stating Julie Jones would like to continue representing Town of Fromberg for another two year term.  Motion by Perkins and seconded by Flint to approve this appointment.  Approved unanimously.

Discussion held on resolution numbers.  Motion by Flint and seconded by Barnes to amend  Resolution # 429 To Revise Ordinance #176 Change Town Council Meeting to Resolution # 428.  Approved unanimously.

Old Business: Discussion on employee evaluations. Mayor had been ill and unable to do them to date.   Council Member Flint said he would like to have employee evaluations and pay increases on the March agenda.

Public Comment: ( For those items NOT on the agenda)  Marge Taylor, Susan Melker and Chis Lee asked Mayor Warner-Combs what could be done to improve our community with so many older buildings not being cared for. They suggested of possibility the persons owning these buildings, if not able to maintain them, to sell them or donate to town for community center or doctor office. Discussion held. Richard Anderson suggested they check with the Bank of Bridger regarding a program they had donating paint. Mayor Warner-Combs said Richard Swan has a business deal going on trying to bring a business into town.  Mr. Swan said having all kinds of problems from the town, the gossip and the police department. Discussion held.  Charles Barnes said he received a call from town clerk to discuss zoning issues with Del Allen on the Dick Swan station.  Barnes said Allen was wanting to put a 17 X 40 trailer on the property and gas tank up on metal stanchions for gasoline and a similar one up for diesel. Is also thinking of placing a small building on property to have a convenience store.  Barnes said State Fire Marshall has say on fuel tanks. Discussion held. Mayor Warner-Combs asked Mr. Swan go give to him in writing what the man experienced and he will handle it. Bill Rivers said Senior Citizens are moving to Ilsa Dawson building and hope to be in by March 1.

Next Town Council Meeting: Monday, March 4, 2013  at 7:00 PM.

Adjourn: Motion by Barnes and seconded by Perkins to adjourn the meeting. Meeting adjourned.

 

Monday, January 14, 2013

7:30 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes and Dave Flint. Diane Dalin was not present. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala and Town Attorney, Hope Freeman were present.

Review and Adopt Agenda:  Discussion held.  Motion by Flint and seconded by Perkins to adopt the agenda as is.  Approved unanimously.

Minutes:  Motion by Perkins and seconded by Barnes  to approve the Regular Town Council Meeting Minutes of December 3, 2012.  Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Discussion held on Our Town Software. Motion by Flint and seconded by Barnes to approve the clerk report, check register, receipt register for the month of  December, 2012.   Approved unanimously. 

Public Works Report by Mike Ventling: New shop office enclosed. Discussion on new test regulations coming out on lagoons. Ventling will be taking his operators test at the Spring Water School in March in Billings. Discussion held on meter change-out #1 Bartlett, MHI survey, water tank cleaning, chopper pump, the purchase of Ridgid Super Freeze from Cotter's for $1000. Ventling stated the backhoe needs service for about $1600. and Ventling will do the service himself. Discussion on stairs and emergency shower in shop building, curb stops, getting list of safety equipment and eye wash kits. Motion by Perkins and seconded by Flint to approve Ventling to do the work on the backhoe.  Approved unanimously. Ventling said he will be attending a seminar in Great Falls January 23, 2013, which has already been approved by the mayor. Motion by Perkins and seconded by Barnes to approve Ventling to build the stairs to the loft over shop office. Approved unanimously. Motion by Flint and seconded by Barnes to approve PWD report.  Approved unanimously.

Chief Of Police Report, Ralph Dawson:  Discussion held when Dawson presented council minutes from Centralized Dispatch Meeting held in Red Lodge January 7, 2013.  Discussion held on Hansard trailer. Motion by Flint and seconded by Perkins for a 30 day extension on Hansard trailer.  Approved unanimously. Discussion on investigations, citations, warnings, motor vehicle violations and pending actions. Flint asked if council would back up to PWD report asking council approval for him to also attend the water school in March and have council pay his tuition in the amount of $225. No discussion at this time. Motion by Flint and seconded by Perkins to approve the police report.  Approved unanimously.

Correspondence: Letter from Beartooth Humane Alliance announcing a  hay bank to assist private horse owners residing in Carbon County who are experiencing financial hardship with hay for their horses.  Clerk to post this letter at Fromberg Post Office. Letter from Richard Anderson asking if council would like him to continue town website through 2013. Anderson said he volunteers his time.  Mayor said he would like to check into this and put on agenda for next council meeting. Anderson asked if town wants him to continue running web site until next meeting. “Sure” was response of mayor.

Opening Of Sealed Bids:  Items for bid:  John Deere 320 garden tractor, 1984 Ford F250 pickup and Generac 3phase generator/no motor.  Charles Reed bids: $555.55 for Ford pickup and $50.00 for generator. Mayor Ed Warner-Combs bids: $150.32 Ford pickup, $50.32 for generator and $250.32 for John Deere garden tractor. Discussion held. Motion by Flint seconded by Perkins to reject all bids until   public comment heard. Approved unanimously. Discussion held. Flint made motion to accept bid on truck. Discussion held. Flint withdrew his motion to accept bid on truck.  Attorney Freeman suggested the reposting of bids.  Motion by Perkins and seconded by Barnes to repost and advertise in paper again for bids to be open at  the next council meeting. Approved unanimously.

MHI ( Median Household Income) Survey:  Callie McIntosh with RCAC to be in town Thursday, January 17  around 1 PM. Discussion held.

Revised: Ordinance # __________ Whose Responsibility – Main Line Thru Curb Box – Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code. First Reading January 14, 2013: Discussion held. Motion by Flint and seconded by Perkins to table until next meeting.  Approved unanimously.

Revised: Ordinance #___________ An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect, Investigate And Repair Water Pipes, Curb Stops, Meters And Meter Pits Connected To The Town's Public Water Supply.  First Reading January 14, 2013:  Discussion held.  Motion by Flint and seconded by Perkins to table until next meeting. Approved unanimously.

Floodplain Ordinance #256 An Ordinance Amending 231 (Floodplain And Floodway Management Ordinance For Communities With Designated Floodways) Of The Fromberg Municipal Code. 3, 2012. Second reading January 14, 2013. Motion by Flint and seconded by Perkins to approve this ordinance.  Approved unanimously.

Resolution # 428 Adopting The Carbon County Pre-Disaster Mitigation Plan:  Motion by Flint and seconded by Perkins to table until next council meeting to have time to review.  Approved unanimously.

Resolution # 429 To Revise Ordinance #176 Change Town Council Meetings: Discussion held.  Motion by Flint and seconded by Barnes to amend Ordinance #176 to change the time of Town Council Meetings from 7:30 PM to 7PM on the first Monday of each month, unless a holiday, with location to remain at The Town Hall of Fromberg. Approved unanimously.

Old Business: Mayor will talk with Callie McIntosh and a letter will then go out to households.  Charles Barnes asked if this meeting with Callie is open to the public and the mayor said yes.

Public Comment: ( For those items NOT on the agenda)  Comment made regarding the mayor insulting council members who actually do the work of the budget.  Discussion held on shoveling of sidewalks and town ordinances.
Next Town Council Meeting: Motion by Flint and seconded by Perkins to hold the next Town Council Meeting at The Town Hall of Fromberg, Monday, February 4, 2013  at 7:00 PM.  Approved unanimously.

Adjourn: Motion by Barnes and seconded by Flint to adjourn the meeting. Meeting adjourned.

 

 

Monday, December 3, 2012
7:30 PM

 

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Dave Flint and  Diane Dalin. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala and Town Attorney, Hope Freeman were present.

Review and Adopt Agenda:  Discussion held.  Flint suggested to move #9 Water, Sewer and Garbage Rates – Mayor Warner-Combs after #14 Employee Wages And Mileage on the agenda.  Mayor agreed. Motion by Flint and seconded by Perkins to adopt the agenda after this change. Approved unanimously.

Minutes:  Motion by Flint and seconded by Perkins to approve the Regular Town Council Meeting Minutes of  November 5, 2012. Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Flint and seconded by Dalin to approve the clerk report, check register, receipt register for the month of November, 2012, all inclusive. Approved                                                                                                    unanimously. 

Chief Of Police, Ralph Dawson gave his report.  Discussion on investigations, citations, warnings, motor vehicle violations, pending actions and unlawful u-turns in the middle of the block. Discussion on calling plan options for Verizon cellular phones for PWD and police.  Approval was given by Mayor Warner-Combs for increase to unlimited minutes at a monthly increase of $23.59. Chief Dawson reported on
Motorola portable radio repair in the amount of $333. Motion by Perkins and seconded by Barnes  to approve the police report.  Approved unanimously.

Public Works Report by Mike Ventling:  Ventling said he will be taking his operators test at the Spring Water School in March in Billings. In progress: Meter change-out #1 Bartlett, install wall in shop for office, MHI survey, lagoons alarm system, dump truck: fuel system,blade and sander, chlorine gas scale/Bridger and  Notice of Intent for DEQ lagoon permit. Having problems finding markers on Lovers Lane to build fence. Ventling gave council a list of items to be sold with council approval.  They are: John Deere 320 Garden Tractor, 1984 Ford F250 Pickup and Generac 3Phase Generator/No Motor.  Council agreed to sell these items. Clerk to place ad in Carbon County News and to post around town. The Town reserves the right to reject all bids. Discussion on water tank cleaning which was postponed until next spring. Discussion to be held at the next town council meeting on Ridgid SuperFreeze pipe freezing unit costing $3000. which Bridger will share cost 50/50. Discussion held on laptop for water system, lagoon lift station pump, main valves which need to be replaced and bad curb stops. Discussion on MHI survey. Ventling working with Eleanor Kindness and  Callie McIntosh with RCAC.  Mayor said he will send out a letter to all town persons and would like to hold a special public meeting to inform all persons what the town needs to do to be resurveyed. Motion by Barnes and seconded by Perkins to approve PWD report. Approved unanimously. Flint asked if council would back up on the agenda as need to discuss some items. Mayor and council approved the upgrade in cell phones increasing monthly bill to $23.59 and okay to repair the Motorola portable radio in the amount of $333. Motion by Flint and seconded by Dalin to approve the purchase of laptop for water system in the amount of $650. including cable. Approved unanimously. Motion by Perkins and seconded by Flint to approve the purchase of lagoon lift station pump in the amount of $5,000. Approved unanimously.

Correspondence: Letter from John Grewell, Carbon County Sheriff's Office, advising Mayor and Town Council Members of a meeting scheduled at the Courtroom of the Carbon County Courthouse  at 10 AM on January 7, 2013, regarding centralized dispatching. Mayor Warner-Combs said he will ride with Chief Dawson to this meeting.  Letter from HD Waterworks regarding led free laws. Letter from DEQ announcing a meeting in Helena, December 14, 2012 regarding septic services on small lots.

MHI ( Median Household Income) Survey:  Discussion held. Again Mayor Warner-Combs said he will send out a letter to all town persons and would like to hold a special public meeting to inform all persons what the town needs to do to be resurveyed.

Revised: Ordinance # __________ Whose Responsibility – Main Line Thru Curb Box – Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code. First Reading December 3, 2012: Discussion held. Tabled until next meeting for revisions.

Revised: Ordinance #___________ An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect, Investigate And Repair Water Pipes, Curb Stops, Meters And Meter Pits Connected To The Town's Public Water Supply.  First Reading December 3, 2012. Tabled until the next meeting.

Emergency Floodplain Ordinance #255 Amending Ordinance 231 (Floodplain And Floodway Management Ordinance For Communities With Designated Floodways) Of The Fromberg Municipal Code. Motion by Flint and seconded by Perkins to approve this ordinance.  Approved unanimously.

Floodplain Ordinance #256 An Ordinance Amending 231 (Floodplain And Floodway Management Ordinance For Communities With Designated Floodways) Of The Fromberg Municipal Code. First Reading December 3, 2012. Motion by Perkins and seconded by Flint to approve this ordinance.  Approved unanimously.

Employee Wages And Mileage:  Discussion held.  Mayor said he will do employee evaluations in January 2013. 

Water, Sewer And Garbage Rates – Mayor Warner-Combs: Mayor said no action on this now.

Discussion Of Budgeting Process And Remaining Open Items: Discussion held.

Old Business: Flint said some topics have been tabled and need to be readdressed. Discussion held on trailer.  Attorney Freeman has given council ordinance and her legal opinion.  Discussion held on stop signs. Discussion of a complaint regarding trash in a yard on Lover's Lane. Mayor said he will talk to Kevin Yedlicka himself and will not allow a letter to go out.  Discussion on letter from someone in town requesting yearly audit.  Discussion held on ditch weeds. Mayor said user cleans own ditch. 

Public Comment: ( For those items NOT on the agenda) None

Next Regular Town Council Meeting: At The Town Hall of Fromberg, Monday, January 7, 2013  at 7:30 PM. 

Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting. Meeting adjourned.

 

Monday, November 5, 2012
6:30 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Dave Flint and  Diane Dalin. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala were present. Town Attorney, Hope Freeman was on vacation. 

Review and Adopt Agenda:  Discussion held.  Mayor said to drop #9 and #10 from the agenda for this meeting. Motion by Flint and seconded by Perkins to drop from the agenda #9 Stop Signs and #10 Water, Sewer and Garbage Rates – Mayor Warner-Combs then approve and adopt the agenda. Approved unanimously.

Minutes:  Motion by Perkins and seconded by Barnes to approve the Regular Town Council Meeting Minutes of October 1, 2012. Approved unanimously. Motion by Flint and seconded by Perkins to approve the Special Budget Meeting Notes of October 15, 2012. Approved unanimously. Motion by Perkins and seconded by Barnes to approve the Special Budget Meeting Minutes of October 22, 2012.  Approved unanimously.

Bills: Motion by Flint and seconded by Perkins to approve the bills as presented.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  Motion by Flint and seconded by Barnes to approve the clerk report, check register, receipt register for the month of October, 2012, all inclusive. Approved                                                                                                    unanimously.  

Public Works Report by Mike Ventling:  Discussion on water valves to be flushed and rechecked, dump truck needs new fuel pump, water tank cleaning and inspection. Lift station pump #2 noisy. Fill tube at bulk water tank disappeared but built new one. Callie McIntosh with RCAC will be here next week to help with resurvey. Generator has missing head and motor which are no longer available and will put it up for bid. At # l Bartlett meter not reading right. Will replace meter and send it in to have it looked at. Meters at 122 & 124  lst Street not working, need to hook into them and see why, they may need to be reactivated. On Lovers Lane one end of road not open yet as need more gravel. Discussion on Ridgid SuperFreeze pipe freezing unit costing $3000. which Bridger will share cost 50/50.  Motion by Barnes
and seconded by Dalin to approve the PWD report.  Approved unanimously.

Chief Of Police, Ralph Dawson gave his report.  Discussion on investigations, citations, warnings, motor vehicle violations and pending actions. Discussion on portable radio not working and  calling plan options for cellular phones for PWD and police, parking and u-turns. Dave Wilt said when he was served with papers his wife was served not him because he was in the shower. Motion by Dalin and seconded by Perkins to approve the police report.  Approved unanimously.

Correspondence: Thank you card from Magdalina Wittmer to Town as an anonymous person helping with her water bill. Letter from Fire Suppression Systems stating our renewal contract date is November 1, 2015.  Letter from FEMA to the Mayor sending an official reminder the Town has until December 4, 2012, to adopt floodplain management measures that meet or exceed the minimum NFIP (National Flood Plain Insurance Program) requirements to avoid suspension.  Mayor said he and PWD Ventling will work together on the report.

Stricker's Fence On Lovers Lane:  Discussion held. Perkins said a fence across the road was taken down. Mayor Warner-Combs said since we took the fence down and she is at this meeting, has all the material to put the fence up the Mayor advised Ventling to put the fence up for her. Richard Anderson said he will be willing to help. Ventling said he hopes to be able to locate the pins if they are metal.

Revised: Ordinance#_______Whose Responsibility-Main Line Through The Curb Box – Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code:  First Reading November 5, 2012. Discussion held.  Motion by Perkins and seconded Barnes to table for the next meeting when the attorney is here.  Approved unanimously.

Micro-Comm Telemetry Service Contract: This service contract is in the amount of $1400.  Motion by Flint and seconded by Perkins to approve this service contact.  Approved unanimously.

Revised: Ordinance#_________An Ordinance Providing The Town Of Fromberg With Authority To Enter Private Property To Inspect, Investigate And Repair Water Pipes, Curb stops, Meters, And Meter Pits Connected To The Town's Public Water Supply. First Reading November 5, 2012.  Discussion held. Motion by Flint and seconded by Perkins to table for the next meeting. Approved unanimously.
 
Carbon Conservation District:  Letter from Carbon Conservation District requesting Town of Fromberg to approve Michael Creeden as urban supervisor.  Discussion held.  Motion by Barnes and seconded by Perkins to approve Michael Creeden be appointed as an urban supervisor for the Carbon Conservation District.  Approved unanimously.

Discussion Of Preliminary Budget:  Discussion held regarding different funds in the 2013 budget. Included is an amount of 5 % for council to have the ability to grant raises after council approval and Mayor needs to do performance reviews to facilitate that process Flint stated.  Motion by Perkins and seconded by Dalin to approve the 2013 budget as is. Approved unanimously.

More discussion held on cell phones and PWD requested to close off shop office wall. Perkins said that request had been approved by council last year but Chapman didn't do it. Discussion on Ridgid SuperFreeze pipe freezing unit. Discussion held on MHI (median household income).

Budget Resolutions:  No discussion held.

Employee Wages And Mileage:  Flint said clerk should be getting state mileage reimbursement for vehicle use. Discussion held.

Town Council Meetings:  Date, Time and Place:  Discussion on earlier times for council meetings.  Mayor and town council agreed to leave the regular meetings at the Town Hall of Fromberg at 7:30 PM on the first Monday of the month unless a holiday.

Other Business:  Dalin discussed the yard at a home on Lover's Lane which is full of  trash and debris and would like something done about it.  Dawson said he will write a letter from the town  and get it to the mayor for signature.  Discussion held on town council Christmas gathering event.

Public Comment: ( For those items NOT on the agenda) None

YTD Budget Review: None

Next Regular Town Council Meeting Date: At The Town Hall of Fromberg, Monday, December 3, 2012,  at 7:30 PM. 

Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting. Meeting adjourned.

 

 

Wednesday, October 1, 2012
7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Dave Flint and  Diane Dalin. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala were present. Town Attorney, Hope Freeman was on vacation. 

Review and Adopt Agenda:  Motion by Perkins and seconded by Flint to approve and adopt the agenda.  . Approved unanimously.

Minutes:  Motion by Flint and seconded by Perkins to approve the Work Shop Session Notes of September 4, 2012.  Approved unanimously. Motion by Flint and seconded by Perkins to approve the  Regular Town Council Meeting Minutes of September 5, 2012.  Approved unanimously. Motion by Flint and seconded by Perkins to approve the Special Meeting Minutes of September 10, 2012.  Approved unanimously.

Bills:  At this time Mayor Warner-Combs announced from now on the meetings will be here.  The Mayor stated “the microphone will be on hand for everyone to talk on and everyone can hear and if they're not going to come any better than they do we will go back down to the town hall. So those of you who want to say something do because I'm tired of playing with you”.  Motion by Flint and seconded by Barnes to approve the bills as presented.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  The final budget has not been completed making some  reports incomplete. Motion by Perkins and seconded by Barnes to approve the clerk report, check register, receipt register, monthly summary, YTD budget comparison and bank reconciliation report for the month of September, 2012, all inclusive.  Approved unanimously.  

Public Works Report by Mike Ventling:  Talking with Chad Hanson at Great West Engineering about grant money available in the spring. New pipe section and chlorine pump installed at pump house.  Some curb boxes on main street need to be replaced. Have found most valves, some buried under pavement will need to be dug up. Others need to be flushed and rechecked as full of water and mud. At the lagoons we need to look into replacing the other pump, pump 2 not sounding good.  Pump 2 has set off the reset 2 times this month. Backup system should be our 2nd priority.  Need to upgrade software and laptop. Will be working extensively on lagoons in following weeks and testing. Need new life jackets.  Doing tree cleanup on Lovers Lane.  Ventling said he has been informed by the Mayor to install Mrs. Stricker's fence along the road way.  This had been marked by stakes but they have been removed by her son when he was mowing.  Ventling needs these replaced so knows where to install fence.  Dave Flint said he does not remember anyone on the council saying put fence up just help taking it down. Mayor said Hope gave direction but she is not here tonight to defend herself so Mayor told him to do it.  Mayor said if the fence is a money issue he will pay for it. Will also need to purchase post driver and tools to do the project. Ridgid Super Freeze pipe freezing unit cost $3000.  Motion by Barnes and seconded by Dalin to approve the PWD report.  Approved unanimously.

Chief Of Police, Ralph Dawson gave his report.  Discussion on investigations, citations, warnings, motor vehicle violations and pending actions. Discussion on Motorola PM 1500 Mobile Radio with rear mount install $1721 and  calling plan options for cellular phones for PWD and police. Upcoming Domestic Violence Training Bismarck, ND  Oct. 22-26  Domestic Sexual Violence Services (DSVS) of Carbon     County are underwriting travel, lodging and meals for this training. Discussion on speeding. Motion by Perkins and seconded by Barnes to approve the police report.  Approved unanimously.

Correspondence:  Mayor reviewed  letter from Mary Lou Pilati  regarding the Fromberg 2012-2013 Budget Estimates requesting: a copy of minutes when Dawson, Chief of Police and Kansala, Town Clerk became full time employees for the town, have yearly audits and allocate funds to their respective category and leave them in said category. Pilati discussed August 27, 2012 “water, sewer and garbage rates” meeting and municipal dis incorporation petition in her letter. Pilati not present at this meeting. Mayor said she can come into town hall for information. Copies of letters sent to Dave Wilt from Mayor Warner-Combs dated September 7 and September 11, 2012 regarding the Alleviate bill were reviewed by council.

Stop Signs:  Mayor said people angry about the stop signs on School Street. Flint said until find another way to slow traffic his is not inclined to remove signs. Children safety first. Sharon Barnes said many people complained about speeders so the town put in speed bumps and the mayor had them removed so put up stop signs. Mayor said he likes the stop signs. Discussion held.

Water, Sewer and Garbage Rates-Mayor, Ed Warner-Combs: Mayor said does not feel it was right to take the water away from the people.  Mayor said people feel they are being picked on. Mayor said using his $25 per meeting mayor wages to buy garbage tags and giving them to the garbage man to give out and to persons in the community as his donation to the town.  Discussion held.

Whose Responsibility-Main Line Through The Curb Box – Ordinance #255 Amending 4-5-01 (Construction Costs) Of The Fromberg Municipal Code. First Reading October 1, 2012:  Discussion held.  Council agree with B but said D inconsistent.  Perkins said people paying for curb stops but thinks curb stops should be maintained by the town. Council wants to talk with Attorney Freeman as needs to be revised.  Tabled by Mayor Warner-Combs till next meeting.

Weeds In Irrigation Ditch Down Main Street:  Mayor said he put this on the agenda at Attorney Hope Freeman's advice because people getting heat about cleaning the ditch. Mayor said he called up the X Mayor to clean the ditch and he said he would but it hadn't been done. Mayor said there are some things that can be done to shut the water off next year by writing a new ordinance and the attorney asked Mayor Warner-Combs to put this on the agenda. Mayor said the people who own the ditch clean the ditch and that is how it has been by law. Discussion held.

Old Business: Fall Cleanup Day. Clerk to call Allied Waste to see if we can get this set for Friday, Saturday and Sunday October 19, 20 and 21 or 26th, 27th and 28th.

Other Business: Chief Dawson discussed the crosswalk situation and as Richard Mc Call had volunteered to work these crosswalks Dawson said has signs and vest and if Mc Call would like to stop by office Dawson would discuss times.  Chuck Barnes presented council letter from the zoning committee regarding Pilati travel trailer.  Mayor suggested council hold off on this until the next meeting when attorney would be present.  Barnes also suggested a $25. fee for zoning permits. Flint told clerk to put  zoning on the next agenda.  Motion by Perkins and seconded Barnes to have a Special Budget Meeting Monday, October 15, 2012 at 7 PM to be held at the Town Hall of Fromberg.  Approved unanimously.
Richard Mc Call asked if town meetings could be held on another day.  Discussion held. 

Public Comment: Jerry Hall asked if water on at Legion Hall when have events.  Ventling said they have no usage. Ventling will check curb stop.

YTD Budget Review: No comment.

Next Regular Town Council Meeting Date: Mayor said wants meeting to be held at St. Joseph Parish Hall, 202 North Montana at 6:30 PM. Motion by Barnes and seconded by Perkins to hold the next Regular Town Council Meeting at St. Joseph Parish Hall, 202 North Montana, Monday, November 5, 2012,  at 6:30 PM.  Approved unanimously.

Adjourn: Motion by Barnes and seconded by Dalin to adjourn the meeting. Meeting adjourned.

 

Wednesday, September 5, 2012
7:00 PM

Mayor, Ed Warner-Combs called the meeting to order and opened with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes and Dave Flint. Diane Dalin was not present. PWD Mike Ventling, Chief of Police, Ralph Dawson, Town Clerk, Brenda Kansala and Town Attorney, Hope Freeman were present. 

Review and Adopt Agenda:  Motion by Flint and seconded by Perkins to approve and adopt the agenda  after moving agenda item # 11 Mill Levy Resolution up on agenda to below item # 7 Correspondence as revised. Approved unanimously.

Minutes:  Motion by Perkins and seconded by Barnes to approve the correction of the minutes of  July 9, 2012, Town Council Meeting, Work Session Notes of August 21, 2012, and Public Meeting Notes  of August 27, 2012, all inclusive  Approved unanimously.  Motion by Flint and seconded by Perkins to approve the YTD Budget Work Session Notes from July 23, 2012. Approved unanimously.

Bills: Motion by Flint and seconded by Perkins to approve the bills.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  The new budget had not been completed making  reports incomplete. Motion by Flint and seconded by Barnes to approve the clerk report, check register, receipt register, monthly summary,YTD budget comparison and bank reconciliation report for the month of August, 2012, all inclusive.  Approved unanimously. 

Public Works Report by Mike Ventling:  The SolarBee service contract will be on the agenda at the September Town Council Meeting. Discussion held on pump house, maintenance, lagoons and meters.  Ventling will be attending lagoon training school in Great Falls, Mt., September 13, 2012, with the cost of a motel around $85. Kevin Rysavy will be backup while Ventling at school. Motion by Flint and seconded by Perkins to approve the PWD report.  Approved unanimously.

Chief Of Police, Ralph Dawson gave his report.  Discussion on investigations, citations, warnings, motor vehicle violations and pending actions. Discussion on police radio costs $1500.to $1700. with planning figure of $2,000. Motion by Flint and seconded by Perkins to approve $100. each for reprogramming two hand held and one mobile unit as switching to narrow band October 1, 2012. Motion by Flint and seconded by Barnes to approve the police report.  Approved unanimously.

Correspondence:  Review of letters: Letter from clerk to Wanda Whitfield, FVFD, regarding Interlocal Agreement with the Town of Fromberg and the Carbon County Sheriff's Office. Letter from Vicki Boyd about Mary Lou Pilati regarding common law property.  Attorney Freeman said they need to settle themselves.  Bill Rivers said zoning doesn't accept Pilati to have a trailer where it is placed. Letter from CC Sheriff's Office regarding narrow band radios. Copy of letter to Dave Wilt dated August 10, 2012, as instructed by council to send out which was not allowed per mayor.


Resolution # 427: Motion by Flint and seconded by Perkins to accept this resolution for the tax levy mills General (all purpose): 149.33 mills 100%  and Fromberg Rural Fire Dept: 18.40 mills making a total of 167.73 mills.  Approved unanimously.

Stop Signs/County Input: Doug Tucker, County Commissioner, said it is very hard on his trucks which use School Street to have to stop and go at each corner. Discussion held.  Richard McCall said when he gets a vest he will volunteer at crosswalks when he can. Flint said town safety most important.

Dis incorporation Of The Town Of Fromberg: Discussion held.  Doug Tucker suggested having Alec Hansen from Montana League Of Cities and Towns come to speak on this matter.

Solar Bee Service Program:  Discussion held.  Motion by Flint and seconded by Perkins to approve the one year service program in the amount of $4,464. Approved unanimously.

Preliminary Budget:  Discussion Held.  Motion by Perkins and seconded by Barnes to approve the 2012-2013 Preliminary Budget.  Approved unanimously.

Water, Sewer and Garbage Rates-Mayor, Ed Warner-Combs: Discussion held.

Whose Responsibility-Main Line Thru The Curb Box:  Discussion held. Needs research. Perkins said he thinks the town should amend this ordinance Chapter 5 Waterworks.

Dave Wilt / Kallevig Bill:  Discussion held.  Mayor said he thinks this is an unfair and unjust bill and that Dave Wilt should not have to pay this bill. Attorney Freeman stated according to the town ordinance as it reads the owner is responsible for the repair from the main line to the home. Motion by Flint for the town to pay this bill to Kallevig in the amount of $455. Motion died as no second. 

Old Business:  Discussion held regarding $200. bill from International League of Cities and Towns.  Motion by Flint and seconded by Barnes to hold off paying this bill to International League of Cities and Towns until the town has received information from them as requested. Approved unanimously.

Other Business: None

Public Comment: Question was asked regarding fall cleanup and Flint said the town does have funds to do this.  No date was set.

YTD Budget Review: No comment.

Next Regular Town Council Meeting Date: Monday, October 1, 2012,  at 7:00 PM.

Adjourn: Motion by Perkins and seconded by Flint to adjourn the meeting.

Monday, August 6, 2012
6:30 PM

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Diane Dalin and Dave Flint.  PWD Mike Ventling and Town Clerk, Brenda Kansala were present.  Chief of Police, Ralph Dawson, was on vacation.

Review and Adopt Agenda:  Mayor Warner-Combs removed from the agenda #14 Water Rates as another Town Meeting scheduled August 27 will cover this topic. Motion by Perkins and seconded by Barnes to approve and adopt the agenda with this removal of water rates. Approved unanimously.

Minutes:  Motion by Flint and seconded by Perkins to approve the minutes of  July 9, 2012, Town Council Meeting after correction in paragraph one naming PDW as Chapman instead of Ventling.  Approved unanimously.  Motion by Flint and seconded by Perkins to approve the YTD Budget Work Session Notes from July 23, 2012. Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  The new budget had not been completed making the YTD budget comparison incomplete and was not included. Motion by Flint and seconded by Barnes to approve the clerk report, check register, receipt register, monthly summary and bank reconciliation report for the month of July, 2012, all inclusive.  Approved unanimously. 

Public Works Report by Mike Ventling:  The SolarBee service contract will be on the agenda at the September Town Council Meeting. Discussion held on pump house, lagoons, maintenance, meters, pump alarms, schooling, water meter and pipe section for well house. Motion by Flint and seconded by Perkins for Ventling to attend lagoon training school in Great Falls, Mt., September 13, 2012. Approved unanimously. Motion by Flint and seconded by Perkins to have PWD Ventling purchase gas powered backup 4” pump for the lift station spending up to $3500. Approved unanimously. Motion by Flint and                                                                                        seconded by Dalin to purchase water meter and pipe section for the well house using the monies in the water bond reserve account for this purchase.  Approved unanimously. Motion by Barnes and seconded by Dalin to approve the PWD report.  Approved unanimously.

Chief Of Police, Ralph Dawson, on vacation.  His report was reviewed by Mayor Warner Combs and town council.  Mayor Warner Combs said he told Chief Dawson he does not want him on garbage patrol. Discussion held.  Motion by Barnes and seconded by Dalin to approve the police report.  Approved unanimously.

Mayor Warner Combs said he will have a public meeting to discuss the water, sewer and garbage rates on August 27 and clerk to run ad in newspaper to announce this meeting. 

Bills: Barnes questioned a bill sent to the Town of Fromberg from Kallevig Excavation on the amount of $455. where the excavation was for 600 Block on Power Hill. PWD Ventling said repair done between main and the persons home. Flint said the town should pay this bill. Barnes said our town ordinance states work done on main to persons home is responsibility of the homeowner.  Mayor said he denied Dave Wilt to pay this bill and said this is the towns bill. Discussion held. Mayor said Wilt did not call to have this leak fixed and that Wilt was unaware there was a problem.  Flint said Wilt authorized Mayor Warner Combs that day in front of Flint to have contractor fix the connections and repair.  Mayor said he did not hear Wilt approve to fix and he will be opposed. Barnes said she would like our attorney to look into this and will not approve this bill for the town to pay until she knows the legalities.  Motion by Flint and seconded by Barnes to re bill Dave Wilt for this Kallevig bill in the amount of $455. plus four hours time for town maintenance worker, Ventling, at $50. per hour plus cost of parts at about $20 to $30. Approved unanimously.

Correspondence:  Review of letters:  MT Dept. of Revenue, mill will be worth $286.56 this year, Allied Waste contract amount for 2012-2013 $2899.34, and a complaint letter from Elton Kirtley regarding loud music coming from bands at Two Bear Tavern at the time of allowed by town functions and he cannot sleep. Discussion held. Letter from USDA Rural Development showing balance on water loan. Letter from CC Sheriff's Office explaining the increase in 911 and communication services.

Fromberg Improvement Committee: Anne Rowe not present. Diane Dalin on committee requested main street to be closed on August 25th for the Annual Fromberg Days Celebration from 8AM to 2 PM on August 26th.  Parade to start at 11AM. They would like to have the open container lifted (no glass containers and  will be cleaning deposit to the town) on main street, city park and baseball park from 9AM on the 25th to 2 PM on the 26th. The  committee is also asking for help with the cost of the  port-a-potties in the amount of $196. from Billings Construction Supply and with law enforcement.   Motion by Barnes and seconded by Perkins to approve town to pay $196. for port-a-potties.  Approved unanimously.  Dalin said Dawson can let them know what the numbers of officers they may need.  Discussion held on  hours.  Dalin said the correct hours are from 8AM to 2AM for street closure and on main street 9AM to 2AM.  Motion by Barnes and seconded by Flint to approve to lift the open container law for this period of time.  Approved unanimously.  Discussion again held on noise  and to possibly turn music down around 1 AM.  Motion by Barnes and seconded by Perkins to approve the corrected hours for street closure.  Approved unanimously.

Town Improvement – Marge Taylor:  Taylor said bad building next to her owned by the mayor and another at the end of main street falling down with broken glass and bad plywood.  Very dangerous.  Discussion held. Mayor said he would like to tear them down but no money to fix them. Taylor gave the mayor a sack of old shingles from his property which were blown onto her property and a wooden spoon.

Street Closure – Kim Elmore: Not in attendance.

Landfill Use Agreement -  City of Billings:  This was reviewed at the last town council meeting.  Motion by Flint and seconded by Perkins to to approve this agreement.  Approved unanimously.

Interlocal Agreement - Sheriff's Office:  Motion by Perkins and seconded by Barnes to approve this interlocal agreement.  Approved unanimously.

Resolution # 426 Valley Federal Credit Union – Authorized Signors:  A resolution of the Town Council of the Town of Fromberg  authorizing Mayor Ed Warner Combs  and second town Council Member ------------------------- to be signors on account # xxx077 at Valley Federal Credit Union in Billings, Montana.  Be it resolved that the title of the account reflect the specific purpose of the funds: The funds in this account are for the Water Bond Reserve Fund # 5211.  Discussion held.  Motion by Flint and seconded by Dalin to add James A. Perkins as second signor on this account along with Mayor Ed Warner Combs. Clerk asked mayor to read this resolution aloud in entirety. First motion by Flint was amended as this resolution had not been read aloud in full.  Mayor Ed Warner Combs read this resolution aloud and in full adding James A. Perkins as second signor on this account and for the purpose to title as Water Bond Reserve Fund #5211.  Motion by Flint and seconded by Perkins to approve.  Approved unanimously.

Old Business: Mr. Sankey asked about speeders on School Street and in school zone .  Discussion held. Discussion also held on crosswalks and another speed limit sign.  Motion by Barnes and seconded by Perkins to purchase stop signs to add at each corner of the street making the corners a four way stop on School Street. Approved unanimously.

Other Business: Charles Barnes had a short discussion with Richard McCall regarding a petition circulated in the town to unincorporate the town. Richard Anderson said Allied Waste garbage pickup different from City of Billings where we pay for tonnage. Barbara Beck said the petitions to disincorporate turned in to Red Lodge are not legal. Mayor Warner Combs said to add to the agenda in September the topic of disincorporation.  Marge Taylor said she thinks Kim Elmore was going to talk about the length of time for street closure when the bikers were here as being too long. Discussion held.

Public Comment: No Comment.

YTD Budget Review: Discussion held. Motion by Flint and seconded by Barnes to hold a Town Council Budget Workshop Session on Monday, September 10, 2012, at 7:00 PM.  Approved unanimously.

Next Regular Town Council Meeting Date: Wednesday, September 5, 2012,  at 7:00 PM.

Adjourn: Motion by Flint and seconded by Perkins to adjourn the meeting.

 

Monday, July 9, 2012

 

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Diane Dalin and Dave Flint.  Chief of Police, Ralph Dawson, PWD Mike Ventling and Town Clerk, Brenda Kansala were present. 

Review and Adopt Agenda:  Motion by Flint and seconded by Perkins to approve and adopt the agenda as posted.  Approved unanimously.

Minutes:  Motion by Barnes and seconded by Flint to approve the minutes of  June 4, 2012, Town Council Meeting. Approved unanimously. 

Bills: Motion by Perkins and seconded by Dalin to approve the bills for the month of June, 2012.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk. Motion by Barnes and seconded by Flint to approve the clerk report, check register, receipt register and bank reconciliation report for the month of June, 2012, all inclusive.  Approved unanimously. 

Chief Of Police, Ralph Dawson, gave his report.  Discussion held on number of call outs, investigations, citations, warnings, motor vehicle violations and pending actions.   Motion by Barnes and seconded by Flint to approve the police report.  Approved unanimously.

Public Works Report by Mike Ventling:  Discussion held on gallons of water usage and the hours of each motor at the sewer. Discussion held on water meter at pump house, fire hydrants, town maintenance of valves, new filters for backhoe, lagoons and success of leak detection on radio read meters. Ventling suggested Town sell Ford truck and 320 John Deere mowers.  He suggested by Town purchasing a good used 4 wheeler would save wear and tear on Dodge. He said he could use his own 3 wheeler if Town will pay for maintenance. Discussion held on letter from DEQ regarding Sanitary Survey. Motion by Barnes and seconded by Flint to approve the PWD report.  Approved unanimously.

Correspondence:  Review of letters:  Hope Freeman regarding delinquent water/ sewer bills, Attorney Freeman's vacation schedule, budget documents requirements from State of Montana,  letter sent to  MT DEQ from Mayor Warner-Combs addressing Administrative Order of Consent, Ventling to check on  Mt DEQ letter regarding Domestic Sewage Treatment Lagoon General Permit, MT DOT giving 2013 figures for state fuel tax allocations for the Town.  A request from Diane Dalin, owner of Two Bear Tavern,  for open container law to be lifted July 28 from 5 PM until July 29 2 AM in the parking lot area and on the front sidewalk of the tavern for a Patio Party. They will try to have these areas taped off.  Discussion held. Motion by Flint and seconded by Perkins to allow the law to be lifted for that period of time.  Approved unanimously.  

 Zoning:  None.                                                                                                                              

Little Cowboy Bar -  Shirley Smith:  Request by Smith to lift  the open container law and have the streets closed off to traffic ½ block of  Harley to alley and West River Street from Harley to Town Hall for Bone Daddy's Poker Run stopping at the Little Cowboy Bar from 10 AM to 6 PM on Friday, July 20, 2912. Smith will be responsible for cleanup and no glass containers allowed on street.  Motion by Perkins and seconded by Barnes to allow this law to be lifted for this period of time.  Approved unanimously. 

Property – Richard and Linda Alberta:  Discussion held. Attorney Freeman will look into this and clerk to put on next town council meeting agenda.

Landfill Use Agreement – City of Billings: Mayor Warner-Combs signed three copies to go back to Billings and will be on the agenda at the next Town Council Meeting.

Elmer Halvorson – Sidewalk:  A complaint came in from Mr. Halvorson regarding the cracked and uneven sidewalk on the corner by the US Post Office.  Discussion held. Mayor will ask Lula Price at the post office to look into this.

Water Rates – Mayor Warner – Combs: Mayor Warner-Combs said the Town should give the water back to the people.  Discussion held on public hearing.

Table of Fees - $50 disconnect fee:  Discussion held.

Employee Cost of Living Raises – Schara, Dawson and Kansala:  This topic will be moved to the next Town of Fromberg Budget Meeting.

Old Business: Mr. Sankey said he is still concerned about speeders on School Street.  Dawson suggested stop signs on each corner of School Street.  Discussion held.

Other Business: Short discussion on chlorine pump.  Council members said this will be another topic to be discussed at the budget meeting.

Public Comment: Barbara Beck introduced herself and gave a hand out of Carbon County Quick Facts from US Census Bureau.

YTD Budget Review: Discussion held. Motion by Flint and seconded by Barnes to hold a Town Council Budget Workshop Session on Monday, July 23, 2012, at 6:30 PM.  Approved unanimously. 

 Next Regular Town Council Meeting Date: August 6, 2012,  at 6:30 PM.

Adjourn: Motion by Barnes and seconded by Perkins to adjourn the meeting.

 

Monday, June 4, 2012
6:30 PM

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Attorney, Hope Freeman was present. Town Council members present: James Perkins, Diane Dalin, Sharon Barnes and Dave Flint. Chief of Police, Ralph Dawson,  PWD Mike Ventling and Town Clerk, Brenda Kansala were present. 

Review and Adopt Agenda:  Mayor Warner-Combs said he would like to move agenda item # 17 Proposed Ordinances, Resolutions and Opinion by Hope Freeman, Attorney, up on the agenda under correspondence and Flint requested to move agenda item #19 Resolution # ---- Budget Transfer under correspondence also.  Motion by Flint and seconded by Perkins to adjust the agenda. Approved unanimously. 

Minutes:  Motion by Perkins and seconded by Barnes to approve the Minutes of  May 5 and Work Session Notes of May 14, 2012, Town Council Meeting. Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills for the month of May, 2012.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.

Public Works Report by Mike Ventling: Discussion held on generator, pump house, fire hydrants, blades for lawn mower, backhoe, lagoons, letter from DEQ and his application and testing material in the mail on the way to him. Ventling suggested selling the Ford truck and 320 John Deere mower and purchase a good used 4 wheeler to save on gas and wear and tear on the Dodge.  He said plow can be put on the Dodge. A Master Meter tech to be in Fromberg on June 25th to review hand held equipment. Water line leak at corner of Carbon and Missouri.  Need to replace valves and water will need to be shut down all over town the day of replacing the valves.  Motion by Flint and seconded by Barnes to authorize PWD to purchase repair valves and use the monies from the reserve fund. Approved unanimously. Discussion on aerators needed.

Police Report by Chief Of Police, Ralph Dawson. Discussion held. Motion by Perkins and seconded by Barnes to approve the police report, PWD report and clerk report. Approved unanimously.

Correspondence:  Reviewed letter from Attorney Freeman to Paul and Annette Price regarding past-due water bill. A letter was sent to Joe Stricker council members unanimously passed a motion to reopen and continue Lovers Lane to Third Street at the May 7, 2012, Town Council Meeting. Letter sent to Scott Lauf, CC Historical Preservation Commission, informing Everette Edwards was appointed as volunteer as Historical Society Representative at May 7, 2012, Town Council Meeting. Reviewed letter from Mayor Ed Warner Combs to David Tipton, Portland, Oregon, thanking him for interest and application for the public works position.  Letter from HRDC case worker Ben Walter requesting free back room usage for meetings with his clients.  Motion by Flint and seconded by Perkins to let them use back room free of charge.  Approved unanimously. Reviewed letter from State of Montana giving UI contribution rate for fiscal year 2013 at 0.56%. Reviewed information from MMIA regarding liability program, workers comp., property program and a reminder letter from DEQ to sample disinfection by-products 3rd Qtr 2012.
Received a letter from Gary Gray, Joliet, regarding speeding and proof of insurance tickets issued to him by Chief Dawson. Discussion held.

Proposed Ordinances, Resolution and Opinion – Hope Freeman, Attorney.  Discussion held.  Hope will also help the town renew code books.

Resolution #      Budget Transfer:  Discussion held.

Zoning: None

Patrick Ranger – Sewer/Septic:  Mr. Granger moved in Sept. 2011. Stated been paying for sewer and finds out now on septic and asked for forgiveness. Motion by Flint and seconded by Perkins to refund for sewer charges 9/11 to current. Approved unanimously.

Property – Richard and Linda Alberta:  Not at meeting.

Fireworks Permission – Bill Gruel:  Discussion held.  Chief of Police, Dawson, made a memorandum giving permission for fireworks, weather permitting, to be allowed 8:00 AM to midnight Saturday, June 30 and Wednesday July 4, 2012.  Motion by Perkins and seconded by Barnes to approve this request according to Chief Dawson's recommendations.  Approved unanimously.

40 Acres – Jim Perkins:  Joel Cobetto would like road easement. Discussion held.

Open Container – Diane Dalin: Dalin requesting open container law be lifted on June 30th from 5:00 PM to July 1 at 2:00 AM in the Two Bear parking let and on front sidewalk of the bar for annual pig roast.  Motion by Barnes and seconded by Perkins to allow this request.  Approved unanimously.

Lovers Lane to 3rd Street – Jim Perkins: Joe Stricker asked if 60 foot road will be maintained by town.  Council said yes.  Discussion held. Stricker will take rails down and PWD Ventling to pull posts after Ventling gets water problems fixed. 

Water Leaks:  Town clerk showed council three persons with large water bills because of leaks. Discussion held.  Attorney Freeman suggested they check with their homeowners policy for liability insurance.

218 Carbon – Dave Jensen:  Discussion held on him not signing up for sewer/garbage at one of his sites. The town said since they move in and move out the town will not charge him a reconnect fee each time.

Delinquent Accounts On Taxes:  Attorney Freeman said letters need to be out to delinquent customers on or before July 7 each year with the attached MCA 7-13-4309 ruling.  Some persons no longer owning property and have moved away can be sent to small claims court.  Discussion held. Attorney Freeman will research this. 

MMIA Health Insurance For PWD:  Discussion held.  Motion by Flint and  seconded by Barnes for the Town to pay up to $650. for Ventling insurance and he pays the balance for himself and his wife. Approved unanimously.

Motion by Perkins and seconded by Barnes to approve the check register, receipt register and the bank reconciliation report all inclusive.  Approved unanimously.

 

Old Business: None

Other Business:  Ventling stated he found a part time, on call, backup person to work with him.  Discussion held.

Public Comment: None
 
YTD Budget Review: Mayor, Ed Warner-Combs said he chose not to review the budget tonight. Short discussion held.

Next Regular Town Council Meeting Date: Monday, July 9, 2012,  at 6:30 PM.

Adjourn: Motion by Barnes and seconded by Dalin to adjourn the meeting.

 

 

Monday, May 7, 2012

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Attorney, Hope Freeman was present. Town Council members present: James Perkins, Sharon Barnes and Dave Flint.  Council member Diane Dalin and  Chief of Police, Ralph Dawson, were not present. Dawson at training. PWD Mike Ventling and Town Clerk, Brenda Kansala were present. 

Mayor Ed Warner-Combs swore in Fromberg Town Attorney, Hope Freeman, with her Oath Of Office.

Review and Adopt Agenda:  Motion by Perkins and seconded by Barnes to approve the agenda as posted.  Approved unanimously.

Minutes:  Motion by Perkins and seconded by Barnes to approve the Minutes of  April 2, 2012, Town Council Meeting. Approved unanimously. Motion by Barnes and seconded by Perkins to approve the Minutes of April 16, 2012, and April 19, 2012, Town Council Meetings. Approved unanimously.

Bills: Motion by Flint and seconded by Barnes to approve the bills for the month of April, 2012.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk. Motion by Perkins and seconded by Flint to approve the clerk report, check register, receipt register and bank reconciliation report for the month of April, 2012 all inclusive.  Approved unanimously. 

Chief Of Police, Ralph Dawson, was at training out of town.  His report was not read.

Public Works Report by Mike Ventling:  He gave council gallons of water pump log  for month of April and lagoon log showing hours of pump #1 and pump #2. Discussion held on gallons of water usage and the hours of each motor at the sewer.  Ventling said at the pump house chlorine injector does not work, chlorine pump $650. and can be rebuilt. New water meter cost $1480., water meter head assembly rebuild $861. and still getting bids.  Discussion on fire hydrants and testing. The hydrant at 105 Lovers Lane will not open. Discussion on mower blades, backhoe, lagoons, aerators and the PER report needs to be back to DEQ by Feb. 28, 2014.  Will need grant for this report.  Motion by Perkins and seconded by Flint to approve the PWD report. Approved unanimously.

Correspondence:  Received a letter from JOLTS, Job Opening and Labor Turnover Report, stating we have reported to them for two years and do not have to report anymore.  Letter and refund of unused retainer check from Kent Young in the amount of $1594. Letter from CC Historical Preservation Commission stating Everette Edwards volunteered to be a representative. Motion by Flint and seconded by Perkins to appoint Everette Edwards to the CC Historical Preservation Commission.   Approved unanimously. Clerk to send letter of this appointment. Letter from CC Treasurer, Jane Swanson Webb.  Upon researching why the County's Errors and Omission insurance didn't pay the co-opt tax back it was found that it was a tax collection where an overpayment was made to the towns and cities resulting in a loss of revenue to the County, therefore the towns and cities are responsible to pay back the excess they received.

Zoning:  None.

Review of  Water Rates – Mayor:  Mayor Ed Warner-Combs tabled this topic as Diane Dalin not at the meeting and he wants to have full council for vote.  Discussion held.

40 Acres – Jim Perkins:  Doug and Dawn Campbell are interested in purchasing the 40 acres for $60,000.  Town Attorney, Hope Freeman, told them to write their proposal and  give to council to review.  Discussion held.

Road Closure -  Jim Perkins:  Discussion held.  Motion by Perkins and seconded by Barnes to reopen and continue Lovers Lane to Third Street. Clerk to send letter to Mr. & Mrs. Joe Stricker requesting fence and gate removal within a week. The Town of Fromberg will have the boundaries surveyed.  Approved unanimously. 

Fire Department / Ambulance – Mike Ventling:  House numbers are not on homes and if they are on the homes some are not on street side of homes.  This causes a dangerous problem when ambulance and fire department are called out and can't find the home.  Perkins, Ventling and other persons will get with fire department and get numbers out.  Discussion held.

Lagoon Fence – Richard Anderson:  Richard Anderson requested an okay from council to put up 33 stock panels, 50” tall and 16 ft. long, and 40 ft. of sheep and goat fencing north of the lagoon boundary at full cost to himself.  This can be taken down by him if he moves as is his expense.  Motion by Perkins and seconded by Barnes to approve as  the fencing does need to be done. Approved unanimously.

YTD Budget Review: Motion by Flint and seconded by Barnes to change the agenda and place YTD budget review after public comment on all future agendas.  Approved unanimously.

Old Business: Disussion on speed bumps and 15 MPH signs on School Street.

Other Business: Town Attorney, Hope Freeman, asked Town Council approval to take the Town of Fromberg Ordinance book to Red Lodge to copy pages and it will be returned Wednesday, May 9, 2012.  Town Council Members approved.

Public Comment: Mary Lou Pilati had questions on the sale of the 40 acres. Nothing has been established yet.  Discussion on CC Treasurer Errors and Omissions and checking with MMIA.  Town Attorney, Hope Freeman will look into this. Discussion held on water rates, fire hydrants and well.
 
YTD Budget Review: Mayor, Ed Warner-Combs suggested a special meeting on  this topic at another time.  Council said it will be open to the public and no other topics will be disussed.  Motion by Barnes and seconded by Perkins to hold a  Special YTD Budget Meeting Monday, May 14, 2012,  at 6:30 PM.
Approved unanimously.

Next Regular Town Council Meeting Date: Monday, June 4, 2012,  at 6:30 PM.

Adjourn: Motion by Perkins and seconded by Barnes to adjourn the meeting.

 

Thursday, April 19, 2012

 

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Diane Dalin and Dave Flint.  Chief of Police, Ralph Dawson was present and Town Clerk, Brenda Kansala was ill and not present.

Mayor Ed Warner-Combs and each council member were given a  folder with persons applying for the City Attorney position giving their letters of interest and applications which came from: Ronald R. Arneson, Esq., Arneson Law Offices, PLLC (Billings, Mt.), Ira Eakin, Attorney at Law (Laurel, Mt.) and Hope E. Freeman, Attorney at Law (Red Lodge, Mt.).

They also received a folder with applications for the Public Works Director position which came from: Ronald W. Poisel (Lewistown, Mt.), Jake Je Prentiss, AAS, BS (Wellington, Co.), Carolyn Cochran (Fromberg, Mt.) and  Mike J. Ventling (Fromberg, Mt.).

Interviewed were Hope Freeman, Attorney at Law, Carolyn Cochran and Mike Ventling. Discussion held.

Motion by Perkins and seconded by Barnes to hire Hope E. Freeman, Attorney at Law, for the Town of Fromberg to be our new City Attorney with wages of $10,000. per year and if need major litigation  with the help of MMIA cost would be higher.  Approved unanimously.

Motion by Barnes to hold off on approval of Mike Ventling as PWD until approval of council and said Town Codes supersedes mayor approval.  As new City Attorney Hope Freeman was in agreement with Barnes. Discussion held. At 6:56 PM motion by Barnes to recess until 7:15 PM for mayor to find PWD job application description. Discussion held. Motion by Barnes to go into executive session and start to move forward with the voting to hire a new PWD seconded by Flint. Approved unanimously. Council did go into executive session.  Motion by Flint and seconded by Perkins the person hired will be on the standard  probationary  period.  Approved unanimously.  Barnes said for the record the vote was split for PWD and Mayor Ed Warner-Combs broke the tie with his vote for Mike Ventling over Carolyn Cochran.

Adjourn:  Motion by Barnes and seconded by Dalin to adjourn the meeting.

 

Minutes for The Special Meeting of  The Town Council

Monday, April 16, 2012

 

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Diane Dalin and Dave Flint.  Chief of Police, Ralph Dawson and Town Clerk, Brenda Kansala were present.

Employee Benefits:  Discussion held on MMIA Insurance rates.  Dawson and Kansala both waived the health insurance part as they each have their own insurance they pay themselves.  However they are each asking for the town to pay: Kansala: dental $41. Plan 1, vision $8.70 Plan C, basic life $10. & AD&D $1.50 for a total of $61.20.  Dawson requesting the same but adding his wife on dental & vision.  Motion by Flint and seconded by Perkins to accept these insurance requests.  Approved unanimously. Discussion held.  Motion by Barnes to table insurance benefits for new PWD until more information is available.  Flint said need to continue benefits for PWD.  Flint made a motion to approve up to $650. for insurance for PWD position, add vision and dental out of pocket as Chapman had been paying.  Motion died for lack of second. Town decides which policy not employee. New PWD has a 30 day waiting period for insurance after date of hire.  Dawson said he would like to make sure council understood his request to add his wife.  Flint said didn't hear the part about wife and a second motion was made by Flint to amend his first motion and seconded by Perkins to add Dawson's wife for: Dawson: dental $82. Plan1 for both, vision $13.90 Plan C for both, Ralph only basic life $10. and Ralph only AD&D $1.50 for a total of $107. Approved unanimously.

Budget Review:  Discussion held.  Would like to set up a Budget Committee.  Motion by Flint to close this meeting until Thursday, April 19, 2012, at 6:30 PM to review applications for new attorney  and  PWD and do new hires, seconded by Perkins.  Approved unanimously.

Other Business: Ventling stated all new water meters must be 100 % lead free by 2014.  Discussion held.

Old Business: None
 
Public Comment: (For those items NOT on the agenda)  None
 
Next Meeting Date: Thursday, April 19, 2012,  at 6:30 PM

Adjourn:  Motion by Perkins and seconded by Barnes to adjourn the meeting.

 

 

Monday, April 2, 2012

 

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Sharon Barnes, Diane Dalin and Dave Flint.  Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala were present. 

Review and Adopt Agenda:  Motion by Perkins and seconded by Flint to add  City Attorney to the agenda and then approve the agenda as posted.  Approved unanimously.

Minutes:  Motion by Perkins and seconded by Barnes to approve the minutes of  March 12, 2012, Town Council Meeting after a correction on page two paragraph four which stated: Motion by Perkins and seconded by Flint to accept forgiveness of $171.40 because of the fire.  Approved unanimously.  Perkins said no he did not make this motion nor did he approve of this forgiveness. The correction is to read :  Motion by Flint and seconded by Barnes to accept forgiveness of $171.40 because of the fire. Approved unanimously.

Bills: Motion by Perkins and seconded by Barnes to approve the bills for the month of March, 2012.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk. Motion by Barnes and seconded by Perkins to approve the clerk report, check register, receipt register and bank reconciliation report for the month of March, 2012 as amended as all inclusive by Barnes.  Approved unanimously. 

Chief Of Police, Ralph Dawson, gave his report.  Discussion held on number of call outs, investigations, citations, warnings, motor vehicle violations and pending actions.  He stated the Community Crisis Center is sending the town a check in the amount $269.18 to cover his gas and mileage.  Motion by Flint and seconded by Perkins to approve the police report.  Approved unanimously.

Public Works Report by Ray Chapman:  Discussion held on gallons of water usage and the hours of each motor at the sewer. Chapman said loosing over 600,000 gallons of water which could be because  meters are not reading correctly. Chlorine pump is starting to make noise. Chlorine tester he has he does not like and the cost of a new tester is $432.95. Sewer needs a new three phase generator (GENERAC QTA25kw) at the cost of $19,562.  SolarBee personnel came  for the spring service and reset up the other SolarBee. Chapman gave the council a list of items which are needed and/or needs to be fixed.  Only have one sign post left. Chapman gave his letter of resignation effective April 15, 2012.  Motion by Perkins an seconded by Barnes to accept Chapman's resignation. Motion by Perkins and seconded by Flint to approve the PWD report.  Approved unanimously. Barnes made a comment about how appreciative she is of Chapman for the work he has done for the town.

 

Correspondence:  Mayor Ed Warner-Combs reviewed aloud a letter from Dave Flint donating his council meeting earnings back to the town and explained a letter from himself stating he will pay DEQ $300., if and when we need to, from his council meeting earnings.  Mayor Warner-Combs discussed a letter the Town received from Montana State DEQ requesting payment of a stipulated penalty in the amount of $300. for the Town's failure to comply with the Consent Order by not submitting the Plan as required. A letter from MMIA was received stating the new medical benefit program base rate will increase  by  approximately 5% when goes into effect July 1, 2012. Mayor discussed a letter drafted by Chad Hanson from Great West Engineering to  Montana State DEQ dated March 29, 2012, in response to the Administration Order of Consent submitting time lines.                                                                                                                        

Spring Cleanup – John Holst – Allied Waste:  John Holst explained no extra charge to the Town for this cleanup as is in our contract but City of Billings does charge $18. per ton.  Discussion held. Cleanup days will be Friday and Saturday, May 4  and 5, 8 AM to 3 PM and Sunday May 6.  Friday one truck, Saturday two trucks, Sunday two roll off boxes plus dumpsters will be at the park all three days.

Zoning:  None.

Carbon County Treasurer – Jane Swanson-Webb and Doug Tucker: Discussion held. Another error found when computing Motor Vehicle County Option Tax and need to add and show in financial report.  Failed    to include the figures 7-10 through 2-11 when the error was found.  The total the County will withhold will be $31,090.90.  The Town has about $17,000. and approximately 16 more months to pay.  Chuck Barnes asked them to look into Errors and Omissions insurance coverage they may have.  They will get back to us on that.

Great West Engineering – Chad Hanson: Chad Hanson wrote a Compliance Schedule for the Town per Mayor Warner-Combs and waiting for response back from Montana State DEQ.  Discussion held.    Council and town persons would like to set up a Committee to look into a Water Balance Study. Volunteers for this committee are: Chuck Barnes, Richard Anderson, Richard McCall and Dave Flint.  Chad Hanson said the DEQ would like an assessment on I & I (Infiltration and Inflow).  Mayor said we will wait to see if DEQ accepts our Compliance Schedule.

40 Acres:  Discussion held.  Mayor Warner-Combs wanted to be put on record that he is opposed  to the sale of this property until disclosure on deed in the form of hard copy is received.  Jim Perkins will get hard copy disclosed on all 40 acres.  Motion by Flint and seconded by Barnes to re advertise 40 acres after hard copy is received from DEQ.

Municipal Code Corporation – Codification of Ordinances:  Sharon Barnes said she knows a person who can do our re codification for approximately $3,800.  Discussion held.  Chief Dawson suggested we check with our new attorney with further discussion at another meeting.

Dog Clinic: Topic was discussed in clerk report as Dr. Randall from Bridger Vet. Clinic will come to new Town Shop located at 16 South Billings Avenue on Saturday, April 14th  from 10 AM to 12 noon with volunteers Sharon and Chuck Barnes, Autumn Ennis, Jim Perkins and Dave Flint.

YTD Budget Review: Discussion held on MMIA Insurance rates.  A Special Meeting will be held April 16th, 6:30 PM with employee benefits and budget review on the agenda.

Old Business: None

Other Business:  Mayor Warner-Combs and Town Council Members stated they received a call from our attorney, Kent Young, this AM stating he resigned.  Discussion held.  Motion by Perkins and seconded by Barnes to advertise for a new attorney and new PWD in Billings Gazette and Carbon County News for both positions and Rural Water website for PWD.  Approved unanimously. Dalin asked about take down of Christmas decorations which had been done by Rich and Annette Anderson.

Public Comment: Irwin Sankey asked when the speed bumps will be replaced.  Mayor Warner-Combs said looking into something else.  Discussion held.  Don Handeland said on 100 Block of School Street is a big hole in the street and his wife hit it with her tire.  Discussion held.  Jim Perkins said we need a sign at the Barley Field which says limbs, leaves and brush only as some persons putting other items there.

Next Meeting Date: May 7, 2012,  at 6:30 PM.

Adjourn: Motion by Perkins and seconded by Dalin to adjourn the meeting.

 

Monday, February 13, 2012

 

Town Council President, James Perkins, called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: James Perkins, Diane Dalin, Sharon Barnes and Dave Flint. City Attorney, Kent Young, Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala were present.  Mayor, Ed Warner-Combs was not present.

Review and Adopt Agenda:  Motion by Flint and seconded by Barnes to approve the agenda as posted.  Approved unanimously.

Minutes:  Motion by Flint and seconded by Barnes to approve the minutes of  January 9, 2012, Town Council Meeting with  the change on page two paragraph seven to add: Richard Anderson as Web Master on this Web Site as amended.  Approved unanimously. Motion by Barnes and seconded by Dalin to approve the minutes of The Special Town Council Meeting held on Saturday, February 4, 2012.  Approved unanimously.

Bills: Motion by Barnes and seconded by Dalin to approve the bills for the month of January, 2012.  Approved unanimously.

Employee Reports:
Clerk Report:  Clerk report read aloud by town clerk.  James Perkins read aloud pages given to the council by town clerk regarding four different issues:  (1) A signature page dated 1-11-12 by Mayor, Ed Warner-Combs which was sent to Montana DEQ  regarding Docket No. WQ-09-03 Administrative Order On Consent. (2) A letter to Mayor, ED Warner-Combs regarding traffic control and speed bumps from Steven Jenkins, Director, MT LTAP. (3) A copy of the letter dated February 6, 2012, as discussed on January 10, 2012, from Mayor Ed Warner-Combs to PWD Ray Chapman regarding unnecessary expense for him to attend the Great Falls, Mt. water school in February as he does not need the credit. (4) A copy of a Police Memorandum For Record from Officer Ralph Dawson regarding placement of traffic control devices IAW State Manual and Specifications. Motion by Dalin and seconded by Flint to approve the clerk report, check register, receipt register and bank reconciliation report for the month of January, 2012 all inclusive.  Approved unanimously. 

Public Works Report by Ray Chapman:  Discussion held on gallons of water usage and the need to fix the bulk water station filling pipe as it got hit. Chapman is charting a lagoon log for engineers of how much water we are putting into the lagoon. Solar Bee will be left alone till spring.  Grant applications are due this spring. Chapman asked the town council to pay for water school held by Rural Water in Great Falls, Mt. at a total cost of $781.68 February 22 thru February 24, 2012.  Chapman stated he does not need the credits from this school.  Barnes requested a copy of the agendas  for these schools when they come up. 
Discussion held. Motion by Barnes and seconded by Dalin to decline approval for this water school.
Approved unanimously. Chapman stated he will take vacation February 17 thru February 26, 2012, to attend this water school and Richard Anderson can cover for him while he is out of town. Discussion held on a new Fromberg City Shop sign made by FFA.  Motion by  Dalin and seconded by Barnes to make a donation of $50. from the Town of Fromberg to FFA for this new sign.  Approved unanimously. Discussion on three letters on water issues Chapman gave to mayor to review before sending out and mayor put on hold until he can speak to these persons himself.  City Attorney, Kent Young, said he would like to see these letters before they go out and needs to be heavily involved in this.  Duke Price discussed his own property regarding a shared water and sewer line. Attorney Young stated he would like the mayor to contact him on these issues. Chapman stated new 15MPH  signs going on West Carbon, Hill and Bartlett with also a new stop sign on Bartlett. Pilati asked who decided to put the signs up and when that decision was made.  Discussion only on signs and no vote was held February 4, 2012, Special Town Council Meeting open to the public. Motion by Flint and seconded by Barnes to approve the PWD report.  Approved unanimously.

Chief Of Police, Ralph Dawson, gave his report.  Discussion held on number of call outs, investigations, citations, warnings, motor vehicle violations and pending actions.  Junk vehicle exemptions granted calendar year 2011 have all expired January 1, 2012.  There are several addresses that have junk vehicles readily visible to the public and  have made no effort to shield, maintain shielding or get rid of.  Dawson  has two different classes coming April 11 and 24 in Billings which he will pay for himself. Motion by Flint and seconded by Barnes to approve the police report.  Approved unanimously.

Correspondence:  None

40 Acres: Denine Hritz – H Bar S Realty: Hritz not at this meeting.  Discussion held. Motion by Barnes and seconded by Dalin to table this for a later date.  Approved unanimously.

Garbage Ordinance # 254 -  Second Reading: An Ordinance To Implement And Define Solid Waste Management Policy was read aloud by James Perkins, Town Council President.  Discussion held. Motion by Flint and seconded by Barnes to approve this ordinance.  Approved unanimously.

Speed Bumps -  Jim Perkins:  Motion by Flint and seconded by Dalin to postpone discussion on speed bumps for two months.  Approved unanimously.

Barb Beck – Disaster Planning:  To try to prevent a natural disaster. Beck gave handout. Discussion held.  If town can get state funding we can use FEMA Grant Funding (75 them-25 us), possibly can help with cost of new fire hydrants we need, backup power for water/wastewater  system and a very much needed second source of water line to our town.  Can sign on at no cost to the town. Darrell Krum with CC Disaster and Emergency Services was also in attendance.  Town clerk to get to Barb the assets of the town.  Would need to pass ordinance to pass this plan at another time. Barb will get back to us with more information. 

Zoning -  Betty Anderson: Chuck Barnes and Lee Black went to site.  Discussion held on possibility of a new metal 45 X 50 storage shed. Needs survey per Kent Young and look at the site for footprint and also need to look at family trust documents.  Ms. Anderson said she will get survey.  Flint would like county or regional/state fire marshals to look at this property.  Motion by Barnes and seconded by Dalin to table and review at a later date. Approved unanimously.

Duties Of Town Officers And Town Council:  City Attorney, Kent Young, reviewed question of:  Does mayor have power to reduce some water bills?  Kent said mayor can do this as an administrative action and mayor is administrative agent for the town unless something in our Rural Development water loan documents state otherwise.  Discussion held. Council would need to pass an ordinance that this type of action cannot be done.  Kent stated the best course of action is for council and mayor to sit down as town and discuss any issues.   Mr Young discussed: (1) statutory law, (2) town ordinances, (3) case law and (4) contract law.  We have council mayor form of government.  Mr. Young stated our ordinances need to be re codified and should be every five years possibly by Sterling. Kent also discussed the matter of council holding their next meeting March 12 so he can be here. He said he cannot answer questions on an individual basis by council members but if asked by mayor ahead of time to be at a town council meeting in writing he will be there or can also be by three town council members. Town council can make ordinance with specifics on how to address mayor doing things on his own. Discussion held. 

Discussion Of Appointing A Spokesperson For The Council – Jim Perkins:  Discussion held.  Council decided not to take this action.  

Water Bill #1 Bartlett – Jim Perkins:  Duke Price spoke and stated he never asked the mayor to reduce his water bill only asked him to pay a certain amount on the bill now so could get the water turned on. PWD Chapman stated the water was shut off at the meter pit but was left on at the curb stop and the dumpster left as requested by John Specht for cleanup. Discussion held.

Proposed Resolution For Restricting Access To Town Records and Town Properties – Dave Flint:  Given to Attorney Kent Young for review.  No discussion held.

MMIA Training For New Mayor And Town Council:  MMIA was called by town clerk and they can come by appointment after Mayors Academy to be held  March 6, 7 & 8, 2012.  Kent Young would like to be placed on notice when this will happen and no charge to the town for this per Kent. 

YTD Budget Review:  No discussion held

Old Business: Chapman asked if public works & town clerk part time jobs had been posted yet. Clerk said mayor would like to talk to council before this is done.

Other Business: Daisy Hoffman would like to have a non permanent plastic greenhouse in her yard and will talk to zoning. Discussion held.

Public Comment: (For those items NOT on the agenda) Rich Anderson said on town site resolutions and  re indexed ordinances and town code book all on line now from '75 forward.

Next Meeting Date: March 12, 2012,  at 6:30 PM

Adjourn:  Motion by Dalin and seconded by Barnes to adjourn the meeting.

 

 

SPECIAL TOWN COUNCIL MEETING
Council Decision
Public Welcome

Saturday, February 4, 2012

2:30 PM

James Perkins, Town Council Member, called the meeting to order and opened the meeting with the Pledge Of Allegiance.  Other Town Council members present Diane Dalin, Sharon Barnes and Dave Flint.  Chief of Police, Ralph Dawson, PWD Chapman an Town Clerk, Brenda Kansala were also present. 

 

Discussion on town council organization and duties.  Motion by Dave Flint and seconded by Barnes to elect James Perkins as Town Council President.  Approved unanimously.  Discussion on Roberts Rules Of Order how they apply to our town.  Clerk to purchase this book to have in the town hall. Motion by Flint and seconded by Dalin to add to the agenda the words: Review and Adopt Agenda.  Approved unanimously.

 

Discussion regarding temporary help for town clerk and PWD.  Richard Anderson said since he knows the operation he will fill in for Town Clerk at her pay and will help out PWD at $25. per day for water testing and if needed hourly at Chapman's rate of pay until jobs posted in newspaper, interview done and new persons hired.  Motion by Flint and seconded by Barnes to have Mr. Anderson fill in. Approved unanimously.

Discussion on town office security and town office procedures.  Motion by Barnes and seconded by Dalin to change locks and combinations and passwords.  Approved unanimously.

 

Motion by Barnes and seconded by Dalin  to change the next meeting date from February 6, 2012, to February 13, 2012 at 6:30 PM.  Approved unanimously.

Motion by Flint and seconded by Dalin to adjourn the meeting.

 

 

Monday, January 9, 2012

On Tuesday, January 3, 2012,  at 11:00 AM, Judge Carol Anderson swore in Ed Warner-Combs as the new Mayor for the Town of Fromberg.
January 9, 2012, 7:00 PM,  Judge Carol Anderson swore in Diane Dalin and Sharon Barnes as elected Town Council Members.
Reading of Letters Of Intent to fill the vacant town council seat of Dave Wilt by Mayor Ed Warner-        Combs. Letters were received from Gearnie Black, David Flint, Dave Wilt, Richard McCall, Leza Vargas and Mike Ventling.  Mayor Ed Warner-Combs recommended Mike Ventling for the vacant council seat. There was a closed ballot vote for the council seat.  David Flint received unanimous votes and was sworn in by Judge Carol Anderson.

Mayor, Ed Warner-Combs called the meeting to order and opened the meeting with the Pledge Of Allegiance. Town Council members present: Jim Perkins, Sr., Diane Dalin, Sharon Barnes and Dave Flint. Chief of Police, Ralph Dawson, Judge Carol Anderson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes:  Motion by Perkins and seconded by Barnes to approve the minutes of  December 5, 2011.  Approved unanimously.

Bills: Motion by Perkins and seconded by Dalin to approve the bills for the month of December, 2011.  Approved unanimously.

Employee Reports: 

Public Works Report by Ray Chapman:  Discussion held on gallons of water usage, the need for a new head for the chlorine pump around $100. and new pump may cost about $850, hours on motors.  Solar Bee persons will be in town January 10 to work on system in cell two as got moved by wind. Discussion on plugged sewer line from paper towels and wipes, plugged pumps at lift station. Lagoon now up & running. Chapman said grant applications are due this spring. Discussion on Water Balance Study was tabled by Mayor Ed Warner-Combs without council approval. Chapman would like to have backup trained for his days off and may be able to get someone from Bridger on weekends for testing at the cost of $40 per day. Chapman requested a credit application be approved by council at Selby's when need copies of maps.  Motion by Flint and seconded by Perkins to approve the credit application for Selby's.  Approved unanimously. Motion by Perkins and seconded by Barnes to approve the PWD Report.  Approved unanimously.

Chief Of Police, Ralph Dawson, gave his report.  Cody Kessner, working as part time officer for the town, terminated his position December 13, 2011,  as other interests arose.  Discussion held.  Motion by Perkins and seconded by Barnes to approve the police report.  Approved unanimously.

Clerk Report:  Motion by Perkins and seconded by Barnes to approve the clerk report, check register, receipt register and bank reconciliation report for the month of December 2011, all inclusive.  Approved unanimously. 

 

 

Correspondence:  A letter from Tom O'Brien to the town was read aloud by Mayor, Ed Warner-Combs and a handout of Ordinance # 221 was given to council members from O'Brien on floodplains.  Discussion held.  A complaint was given to council from Irwin Sankey regarding removal of speed bumps
by the school. Removal was done by PWD Chapman under the direction of Mayor Warner-Combs on  January 10, 2012.  Discussion held.

40 Acres: Denine Hritz – H Bar S Realty: This topic was tabled by Mayor Ed Warner-Combs without council approval as he is checking with the state and waiting for reports.

Zoning: Business Variance – Richard Anderson:  Discussion held. This property is zoned as residential Ag at this time.  Motion by Barnes and seconded by Perkins to approve this business variance.  Approved unanimously.

Montana DEQ:  Docket No. WQ-09-03 Administrative Order On Consent. This document needed more time to be studied by Mayor Ed Warner-Combs before signing.

Discussion- City Attorney:  Received a letter from Kent E. Young stating he has been put on notice of  discussion at this January 9, 2012, Fromberg Town Council Meeting and will be unable to attend due to a family commitment on this date.   He would like to remain in his current position. Discussion held.  Town Council Members did tell Town Clerk to mail his pay check in the amount of $1900. for the months of January, February and March 2012.

Garbage Ordinance #254 - Second Reading: This was tabled by Mayor Ed Warner-Combs without council approval.

Town Web Site and E-Mails: Discussion held.  Motion by Perkins and seconded by Barnes to keep the same web site and internet service as is for $12.95 per month and about $100. per year at cost for web site www.fromberg-mt.gov.  Approved unanimously.

Speed Bumps – Jim Perkins: This was tabled by Mayor Ed Warner-Combs without council approval.

Water Balance Study – Ray Chapman:  This had been discussed in PWD Chapman's report.

Water School – February 22-24, 2012 – Ray Chapman:  This school in in Great Falls, Mt.  Motion by Barnes and seconded by Dalin to table this discussion  on the school until the mayor has more time to look into this.  Approved unanimously.

YTD Budget Review:  Discussion held.

Old Business: None
Other Business: Discussion on water balance study.
Public Comment: (For those items NOT on the agenda)

Next Meeting Date:  February 6, 2012,  at 6:30 PM

Adjourn:  Motion by Perkins and seconded by Dalin to adjourn the meeting.

 

 

Monday, December 5, 2011
7:30 PM

 

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr., Diane Dalin, Shirley Knutson and Sharon Barnes. Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes:  Motion by Perkins and seconded by Barnes to approve the minutes of  November 7, 2011.  Approved unanimously.

Bills: Motion by Perkins and seconded by Dalin to approve the bills for the month of November, 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Discussion held. Mayor Anderson thanked Shirley Knutson for donating her time to the zoning committee as she resigned in October and Bill Rivers returned to the zoning committee. Motion by Knutson and seconded by Perkins to approve the clerk report, check register, receipt register and the bank statement reconciliation report for the month of November 2011, all inclusive. Approved unanimously.

Public Works Report by Ray Chapman:  Discussion held on gallons of water usage and hours of usage on motors 1 and 2 for the sewer. Chapman stated the need for more sewer bugs at $400. per bucket.  Chapman suggested a change in vacation policy to be more like the state and have a build up of two years.  Discussion held.  Council can research this and if choose to make changes it would be done at the end of this year in May or June to come into effect in July 2012.  Plow truck needed a new alternator and regulator which have been fixed.  Motion by Perkins and seconded by Dalin to approve the PWD report. Approved unanimously.

Chief of Police, Ralph Dawson, gave his report. Discussion held. Motion by Knutson and seconded by Perkins to approve the police report. Approved unanimously.

Correspondence:  Mayor Anderson read aloud a letter from Carbon County Office Of The Election Administrator regarding voting and space at the Town Hall of Fromberg. A copy of the zoning  permit approved at the November Town Council Meeting for Rachel O'Rourke was given to each council member. Mayor Anderson also read aloud two letters from Tom O'Brien with complaints on variances, ordinances and setbacks. Discussion held.
 
Zoning:  Richard Anderson – Business Variance:  Discussion held. Person in the audience asked if this request could be discussed  at the next Town Council Meeting, January 9, 2012.  Anderson said yes.  Perkins said he wanted to be on record that he totally disagreed with this decision to not vote now.
Petition To Reconsider Rysavy Business Variance: Mayor Anderson asked for comment from the public.  Discussion held. Mayor Anderson asked the council if they would like to change the variance already given on the Rysavy Business.  There was no motion on this petition to make any change and the Rysavy Business Variance stands.
Garbage Ordinance # 254:  Mayor Anderson read aloud An Ordinance To Implement And Define Solid Waste Management Policy.  Motion by Knutson and seconded by Barnes at this first reading to implement this ordinance.  Approved unanimously.

Clark's Fork Valley Museum-Garbage:  Discussion held.  Since this is a non-profit community service the town council discussed not charge for garbage can as they never use garbage when they are open.  Motion by Barnes and seconded by Dalin to make this one exception for no garbage charge.  Approved unanimously.

Lease Part Of Town Shop – Sharon Barnes:  Discussion held.  No room to share.  Chapman said he has a new inventory list.

Employee Insurance:  Discussion held regarding insurance for town clerk.  She decided to stay with own personal insurance except for the dental in May of 2012 when it will be available thru MMIA.  Motion by Perkins and seconded by Dalin to approve the town to pay $117. and some cents for the clerks insurance.  Approved unanimously.


YTD Budget Review: The clerk gave the council YTD budget comparison for the month of November 2011.  Discussion held. Motion by Perkins and seconded by Barnes to have Chapman purchase two buckets of sewer bugs for the lagoon at a cost of $400. each.  Approved unanimously.

Old Business:  Discussion held on 40 Acres.  Motion by Perkins and seconded by Dalin to re list the 40 Acres with a Realtor.  Approved unanimously.  Discussion held alley/street usage to make access to Blewett. 

Other Business:  None

Public comment:  ( For those items NOT on the agenda)   None

Next Regular Town Council Meeting Date: January 9, 2012, at 7:30 PM

Motion by Barnes and seconded by Dalin to adjourn the meeting.

 

Monday, November 7, 2011
7:30 PM

 

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr., Diane Dalin, Shirley Knutson and Sharon Barnes. Not present Chief of Police, Ralph Dawson, he was attending a training in Miles City, MT.  PWD Ray
Chapman and Town Clerk, Brenda Kansala, were present.

Minutes:  Motion by Perkins and seconded by Knutson to approve the minutes of  October 3, 2011, after the correction on page 2 paragraph 9 changing the words under Old Business to: Mayor Anderson said he received an okay from Attorney Kent Young to send letters to possible persons involving the 40 Acres.  Approved unanimously.

Bills: Motion by Dalin and seconded by Perkins to approve the bills for the month of October, 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Discussion held. Motion by Perkins and seconded by Barnes to approve the clerk report, check register, receipt register and the bank statement reconciliation report for the month of October 2011, all inclusive. Approved unanimously.

Police Report by Chief of Police Ralph Dawson: Mayor Anderson read aloud Officer Dawson's report. Motion by Knutson and seconded by Perkins to approve the police report. Approved unanimously.

Public Works Report by Ray Chapman:  Discussion held on gallons of water usage.  Chapman suggested the purchase of tags for the sides of trucks to identify trucks using the towns water system. Discussion on hours of usage on motors 1 and 2 for the sewer. Dump truck is fixed. Discussion held on bids for the fence at the water tank, to go around reservoir on top of hill, 8 ft tall. Only one bid was received by Jim Perkins from Jares Fence Co with a bid of $9,355. for 260 ft chain link (65 ft x 65' ft), one 3 ft walk gate, one 20 ft drive gate, 9 gage wire with 3 barbwire on top, all pipe SS 40, will brace & truss, bottom tension wire with fence to follow slope of ground.  Customer to take down and dispose of old existing fence. Mayor Anderson requested the need for more bids before proceeding. Chapman requested for himself and Chief of Police Dawson to attend LTAP training in Billings December 1, 2011 at the cost of $35. each.  They will pay for their own meals if need be.  (Chapman later stated lunch will be provided). Motion by Dalin and seconded by Knutson to approve this request.  Approved unanimously. Discussion held on a complaint of a broken window on a house from a mower. C Chapman said Dawson suggested the person involved should turn this into their own insurance company.  Chapman requested a change in the towns vacation policy to be able to build up to 2 years vacation. Discussion held and will continue at another time.  Motion by Perkins and seconded by Dalin to approve the PWD report. Approved unanimously.

Correspondence:  Mayor Anderson read aloud the following letters:  A letter from Mt DEQ regarding potential water SRF loan recipients, letter from Red Lodge Area Community Foundation regarding their directory to connecting people ( this letter is posted on the front window of the Fromberg Town Hall), a Thank You letter from DSVS for $100. contribution to the Fun Run drive, and a letter from Mary Lou Pilati giving her personal comments regarding the county employees, the town council and the town personnel.
 
Zoning:  Lee Black suggested surveys for properties. Kevin Rysavy requested council approval to have a mechanical shop at 202 Lovers Lane with business hours from 8 AM to 6 PM.  At the Town Council Meeting, October 3, 2011, Rysavy asked to have a mechanical shop within this 40x60 pole barn on the rear of his property after it is built. The zoning committee gave him approval to build the pole barn at that same Town Council Meeting. Discussion held. Motion by Dalin and seconded by Perkins to approve a variance for a mechanical shop business. Barnes and Knutson abstained to vote.  Motion not passed.  More discussion held.  Motion by Dalin and seconded by Perkins to approve a variance for a mechanical shop business. Approved unanimously. No decision as of yet on alley usage.  A complaint was presented to the town council from Thomas O'Brien stating the set back is incorrect on the Ventling zoning permit of a pole barn which was approved at the September 12, 2011, Town Council Meeting. Discussion held. Motion by Perkins and seconded Barnes to approve a variance on this set back of the Ventling pole barn. Approved unanimously. Rachel O'Rourke brought her paper work for a zoning permit to town council on the property at 1 Bartlett owned by Duke Price.  Town clerk had not received this zoning paper work and O'Rourke said clerk would receive it on Tuesday, November 8, 2011. O'Rourke discussed with council moving in a 2003, 32 x 52, manufactured home onto this property.  Discussion held. PWD Chapman said they need a new water meter and Duke Price said he would pay for it.  Motion by Barnes and seconded by Dalin to approve this zoning application.  Approved unanimously.

40 Acres: Town council received a letter from Danean Hritz from H-Bar-S in Joliet, MT asking to be the listing real-estate agent on this property.  Council members have not decided on a Realtor at this time.  Discussion held on pricing of the 40 acres and of the 10 acres at the Barley Field. 

Historical Preservation Report – Annette Anderson:  Annette reported as a volunteer for the Carbon County Historical Preservation Committee. Current funding by Carbon County ends this current year. Annette expressed the importance of maintaining a record of local history by preserving it for future generations to enjoy and is asking for funding to continue research and documentation. Discussion held.

Garbage Ordinance # 254:  This ordinance is an: Ordinance to Implement And Define Solid Waste Management Policy which was passed as a first reading at the Town Council Meeting on September 12, 2011.  Discussion held.  Mayor Anderson will rewrite some adjustments needed and will present at next Town Council Meeting, December 5, 2011.

Micro-Comm Telemetry Service Contract: This service contract for the year 2012 went up from $1300. to $1400.  Motion by Barnes and seconded by Perkins to approve this service contract.  Approved unanimously.

Resolutions To Create Reserve Funds:  Mayor Anderson read aloud A Resolution Of Intention To Establish A Reserve Account For The Water System, By The Town Of Fromberg, Montana.  This resolution will place $1166. monthly into that account. Mayor Anderson read aloud A Resolution Of Intention To Establish A Reserve Account For The Sewer System, By The Town Of Fromberg, Montana. This resolution will place $800. monthly into that account.  Motion by Barnes and seconded by Dalin to accept the water and sewer resolutions as read.  Approved unanimously.

Bid Process:  Discussion held.  Council suggested at least three bids at the best pricing possible when making purchases.

YTD Budget Review: The clerk gave the council YTD budget comparison for the month of October 2011.  Discussion held. 

Old Business:  None

Other Business:  None

Public comment:  ( For those items NOT on the agenda)   None

Next Regular Town Council Meeting Date: December 5, 2011, at 7:30 PM

Motion by Knutson and seconded by Barnes to adjourn the meeting.

 

Monday, October 3, 2011

7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance. Town Council members present: Jim Perkins, Sr., Diane Dalin and Shirley Knutson which made a quorum. Not present Town Council member Sharon Barnes. Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes: Motion by Perkins and seconded by Dalin to approve the minutes of September 12, 2011. Approved unanimously. Motion by Knutson and seconded by Perkins to approve the notes/minutes of the Public Hearing of September 26, 2011. Approved unanimously.

Bills: Motion by Perkins and seconded by Dalin to approve the bills for the month of September, 2011. Approved unanimously.

Employee Reports:

Clerk Report: Discussion held. Motion by Perkins and seconded by Dalin to approve the clerk report, check register, receipt register and the bank statement reconciliation report for the month of September 2011, all inclusive. Approved unanimously.

Police Report by Chief of Police Ralph Dawson: Officer Dawson stated David Lawrence started as a part time officer on October 1, 2011. Discussion held on the number of call-outs, investigations, citations, warnings, violations, trainings he had been to and the mileage of his patrol unit for the month. Dawson stated needs new tires on the Tahoe. Dawson asked the council to approve lodging for two nights and one tank of gas for round trip to Miles City, MT., for Internet Investigation Training, November 8 to November 10, 2011, for a total cost of no more than $250. Motion by Perkins and seconded by Dalin to approve this request. Approved unanimously. Motion by Knutson and seconded by Perkins to approve the police report. Approved unanimously.

Public Works Report by Ray Chapman: Chapman said both pumps are running good. Discussion held on gallons of water usage. Discussion held on dump truck getting fixed by Kevin Rysavy. Kevin said the tanks should be fixed by the end of this week. Discussion held on the fence at the water tank and culvert under West River Street. Railroad crossing on East River Street is to be closed Friday, October 7th, starting at 8AM until finished, possibly eight hours, while fixing crossing rails on the track. Chapman stated he had an emergency repair on the starter for the town truck. Motion by Perkins and seconded by Knutson to approve PWD report. Approved unanimously.

Correspondence: The council received a letter from Fromberg Public Schools with a request to close off main street during the Homecoming Parade starting at 1:00 PM on Friday, October 14, 2011. Motion by Knutson and seconded Dalin to grant this request. Approved unanimously.

Zoning - Kevin Rysavy: Kevin requested council approval to build a 40X60 pole barn on the rear of his property at 202 Lovers Lane. Discussion held. Gearnie Black said the zoning application he turned in to the zoning committee only shows 10 Ft from the property line and must be 15 Ft. in. Kevin said he will comply with the 15 Ft. from the property line. The zoning committee gave approval for the construction of a personal building. Motion by Perkins and seconded by Knutson to approve this zoning permit for this pole barn construction as a personal building. Approved unanimously. Rysavy also asked the town council for approval to have a mechanical shop within this building after it is built. Council members explained to him the property is not zoned commercial and he would need to get signatures and addresses of all his neighbors on a petition of approval and then council could review this. Council suggested he also put his hours of business. Knutson suggested the need for more persons on the zoning committee.

Municipal Elections – Poll Election At Town Hall: Elections will be for the Town Of Fromberg Mayor and three Town Council Members held Tuesday, November 8, 2011, from 12 PM to 8:00 PM.

Garbage Ordinance # 254: This ordinance is an: Ordinance to Implement And Define Solid Waste Management Policy which was passed as a first reading at the Town Council Meeting on September 12, 2011. Discussion held. Clerk to get updated information from Allied Waste as to what can and cannot go into garbage cans on a Allied Waste letterhead. Motion by Dalin and seconded by Knutson to revise this ordinance and prepare for a first reading at the next Town Council Meeting November 7, 2011. Approved unanimously.

Resolution – Water Rates: Mayor Anderson read aloud in full: A Resolution Of Intention To, Increase The Rates And Charges For Water Services, Eliminate Base Gallons Allowed, Update The Rates And Fees In The Table Of Fees, By The Town Of Fromberg, Montana. Discussion held. Motion by Perkins and seconded by Knutson to pass this resolution. Approved unanimously.

Resolution – Sewer Rates: Mayor Anderson read aloud in full: A Resolution Of Intension To, Increase

The Rates And Charges For The Services Provided By The Sewer System, Update The Rates And Fees In The Table Of Fees, By The Town Of Fromberg, Montana. Discussion held. Motion by Dalin and seconded by Perkins to pass this resolution. Approved unanimously.

Resolution – Garbage Rates: Mayor Anderson read aloud in full: A Resolution Of Intension To, Increase The Rates And Charges For The Services Provided By The Garbage System, Update The Rates And Fees In The Table Of Fees, By The Town Of Fromberg, Montana. Discussion held. Motion by Knutson and

seconded by Dalin to pass this resolution. Approved unanimously.

Town Council Member, Sharon Barnes, was unable to attend this meeting but gave written absentee vote to the council as yes vote to resolutions on water, sewer, garbage and also to pass the Garbage Ordinance #254. Mayor Anderson said this vote will not need be counted as already approved by council. Discussion held on a possible resolution to create a reserve fund.

YTD Budget Review: The clerk gave the council YTD budget comparison for the month of September 2011. Discussion held.

Old Business: Mayor Anderson said he received an okay from Attorney Kent Young to send letters to possible persons involving the 40 Acres.

Other Business: Mayor Anderson suggested to PWD Chapman to winterize the concession stand and faucets at the ball field. Discussion on fire hydrants by the Dennis Teichroew home and sand in Sandy Bauwens water.

Public comment: ( For those items NOT on the agenda) None

Next Regular Town Council Meeting Date: November 7, 2011, at 7:30 PM

Motion by Knutson and seconded by Dalin to adjourn the meeting.


 

Monday, September 12, 2011

7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance. Town Council members present: Jim Perkins, Sr., Diane Dalin and Shirley Knutson. PWD Ray Chapman and Town Clerk, Brenda Kansala, were present. Chief of Police, Ralph Dawson, was at Sexual Assault Training.

Minutes: Motion by Perkins and seconded by Knutson to approve the minutes of August 1, 2011. Approved unanimously.

Bills: Motion by Knutson and seconded by Perkins to approve the bills for the month of August, 2011. Approved unanimously.

Employee Reports:

Clerk Report: Motion by Perkins and seconded by Knutson to approve the clerk report. Approved unanimously. Motion by Perkins and seconded by Knutson to approve the check register and receipt register for the month of August, 2011. Approved unanimously.

Public Works Report by Ray Chapman: Discussion held on gallons of water usage. Chapman stated if he is out of town or on vacation and we need someone for the weekends to check the water, Tim from Bridger will come for $80. to $120. ($120. being a 3 day weekend). Chapman stated he thinks the Black Mtn software may have a virus as there are two meter ID's that do not show up. Chapman said he didn't want to give addresses at this time. Chapman stated we could purchase a gas monitor in the amount of $895 for working in manholes and Bridger will split the cost. Jim Perkins will check with the Bridger Town Council for their approval of this purchase. Motion by Perkins and seconded by Dalin to purchase the gas monitor if Bridger will pay one half the cost. Approved unanimously. Chapman stated the manholes do need work and he will need help while working in them. Chapman stated the Fall Water School in Bozeman is Sept 27th thru Sept 29th with a cost of about $742. for school and his expenses. He said this is where he takes his tests. Motion by Perkins and seconded by Knutson to approve Chapman to attend this school. Approved unanimously. Discussion held on cost of computer for Chapman at his new town shop which would be close to $1000. for computer and supplies. Motion by Perkins and seconded by Barnes to approve the cost of $1000 for new computer and supplies. Approved unanimously. Received a bid from Kevin Rysavy of Samms Auto in the amount of $650. for all parts and labor on the dump truck to clean and fill tanks with metal surface protectant. Motion by Perkins and seconded by Dalin to have this done. Approved unanimously. Discussion held on cross training another person for meter reading and on the computer when Chapman not in town. Discussion held on the replacement of the fence at the water tank. Will be looking into bids for the cost of new chain link for this fence. Motion by Knutson and seconded by Barnes to approve Chapman's Public Works Report. Approved unanimously. .

Police Report by Chief of Police Ralph Dawson: Mayor Anderson read aloud the police report. Motion by Perkins and seconded by Knutson to approve the police report. Approved unanimously.

Correspondence: Town clerk sent a letter to Fromberg Fire Dept for their half of the Sheriff's Office Interlocal Agreement in the amount of $479.05. Town council received a letter from Sandy Bauwens stating she would like to go on record as a person that thinks the speed bumps on main street are unnecessary. Discussion held. The council decided the best place to place the speed bumps is before the curve at the town property line and Bill Gruel will assist Chapman regarding area of placement.

Zoning: Myrtle Skorupa stated the zoning committee members had been to the three following properties and had approved each new structure as follows: John L. Carter of 22 South Montana to relocate old log building 12x16 for a shed; Mike and Kelle Ventling of 430 East River Street to construct a 30x60x12 shop/garage and Rick Avants of 13 Billies Alley to construct a 30x40 pole barn. Motion by Perkins and seconded by Barnes to approve all three zoning permits. Approved unanimously.

Fire Department – Mike Ventling: Discussion held on testing of fire hydrants so they work well with good on/off water flow. Fire department does have flow meter. PWD, Chapman, will coordinate a time with Ventling soon to get this done.

40 Acres: The town has had this 40 acres surveyed and the survey team came back to stake the east boundary because of encroachments by other property owners onto the 40 acres. Mayor Anderson presented the council with pictures. Some other person has a driveway and fence line going into town property and also a round horse pen. Pictures show panels on the northeast corner of the town property which may belong to another person. Motion by Perkins and seconded by Knutson to have Mayor Anderson send these persons a copy of the survey and a letter asking them to remove and or change the driveway, fence line,horse pen and panels as the town does have this property for sale. Approved unanimously. Mayor is checking on the beehives also located on the property.

Solar Bee – Service Contract : Discussion held. Motion by Perkins and seconded by Dalin for another one year service contract in the amount of $4,437 for the Solar Bee Service Contract. Approved unanimously.

Resolution – Cable Service: Chris Davidson and Grady Trombley From Basin, Wyoming attended this meeting. They represent TCT West, Inc. Discussion held. This Resolution # 419 is for the Town of Fromberg to approve the transfer of franchise and lease from Cable Montana LLC to TCT West, Inc. doing an asset exchange with a closing date set for October 1, 2011. They stated they will honor the exact same contract we have with Cable Montana LLC. Motion by Barnes and seconded by Perkins to accept this resolution. Approved unanimously. Town clerk will send a letter to TCT West, Inc to sign and return stating they will honor the exact same contract as we had with Cable Montana LLC giving free internet to the town hall and town shop and continue to pay $200. per month as per lease agreement for the tract of land within the town on which the cable system is located.

Resolution – Mill Levy 2011 – 2012: This resolution is as follows for the breakout General (all purpose): 113.6144 mills at 78%, Health Insurance: 13.1094 mills at 9% and Liability Insurance: 18.9357 mills at 13% making a total of 145.6595 mills. Fromberg Rural Fire Department 18.400 mills making a total of 164.0595 mills. Discussion held. Mayor Anderson stated the health and liability figures need to be switched and they will be correct. Motion by Perkins and seconded by Dalin to approve the Mill Levy for 2011/2012 after the corrections. Approved unanimously.

Opening of Sealed Bids – 1992 Chevrolet Caprice: The sealed bid needed to be at least $500. and was in the amount of $950. from Rodney Willson for this car. Motion by Knutson and seconded by Barnes to accept this bid. Approved unanimously.

Garbage Ordinance: This ordinance is an: Ordinance to Implement And Define Solid Waste Management Policy. Discussion held. Motion by Knutson and seconded by Dalin to accept this first reading of this ordinance. Approved unanimously. Second and final reading will be at the October 3, 2011 Town Council Meeting if no changes are made.

Budget: The 2011/2012 budget was reviewed and discussion held. Motion by Perkins and seconded by Barnes to approve the 2011/2012 Budget. Approved unanimously.

Old Business: Discussion held on water, sewer and garbage bills.

Other Business: None

Public Comment: ( For those items NOT on the agenda) None

Next Regular Town Council Meeting Date: October 3, 2011, at 7:30 PM

Public Hearing Date: Monday, September 26, 2011, 7:30 PM

Motion by Knutson and seconded by Perkins to adjourn the meeting.

 

Monday, August 1, 2011
7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr., Diane Dalin and Shirley Knutson.  Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes:  Motion by Perkins and seconded by Knutson to approve the minutes of  July 11, 2011.  Approved unanimously.

Bills: Motion by Perkins and seconded by Dalin to approve the bills for the month of July, 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Discussion held. On the July check register, check # 17246  dated 7-12-11 to Liquid Engineering in the amount of $2520. was changed from 5310 (sewer acct) to 5210 (water acct). Motion by Perkins and seconded by Dalin to approve the clerk report, check register, after this change, and receipt register for the month of July 2011, all inclusive. Approved unanimously.

Public Works Report by Ray Chapman: Discussion held on gallons of water usage, gas monitor, schools for Chapman  in Billings Sept 1st and 2nd and Sept 27 through the 29th in Bozeman, the need for new mower blades and internet at the new town shop.  Chapman said can hold off on the mower blades for awhile. Discussion held. Motion by Perkins and seconded by Dalin to purchase two boxes, total of 12 new meters for $2,242. Approved unanimously. Motion by Perkins and seconded by Dalin to purchase two buckets of sewer bugs in the amount of $800. using acct # 5310-430640360 (Pump & Lift Maint/Repair).  Approved unanimously. Discussion held on speed bumps.  Council said yes to leaving the speed bump on the Corner of West River Street in front of the Fromberg Post Office. Chapman said the rumble strips will be placed on School Street. Motion by Knutson and seconded by Perkins to approve PWD report. Approved unanimously.

Police Report by Chief of Police Ralph Dawson:  Officer Dawson discussed the number of call-outs, investigations, citations, warnings, violations and the mileage of his patrol unit for the month. Dawson stated he needs a new radio for the 443 Unit with the cost around $1500. Motion by Knutson and seconded by Barnes to approve the purchase of this radio by Dawson for the Tahoe from acct #1000-420100200(PCS). Approved unanimously. Motion by Perkins and seconded by Knutson to approve the police report. Approved unanimously.

Correspondence: Mayor Anderson read aloud a letter for the request of a donation from the Domestic And Sexual Violence Services 2011 Fun Run for Charities with the check payable to the Red Lodge Area Community Foundation (RLACF). Discussion held. Motion by Perkins and seconded Dalin to donate $100. to this foundation. Approved unanimously. The town received a Continuation Certificate of Insurance from Travelers Casualty and Surety Company of America on behalf of Allied Waste Services of North America, LLC with conditions and terms through June 30, 2011.

Carbon County Sheriff's Office – Interlocal Agreement: Discussion held. Motion by Perkins and seconded by Knutson to approve this agreement.  Approved unanimously. Dawson is also checking on a call made to dispatch.

Allied Waste Contract:  John Holst from Allied Waste sent a letter stating the rates for the annual solid waste contract.  Last years rate was $2906.67 per month for 242 residential equivalent units. The 2011-2012 rate will be $2850.34 per month for 231 residential equivalent units.

Discussion of Ordinance Number 247:  Discussion held on garbage, refuse, rubbish disposal, violations and public nuisance fines. Motion by Knutson and seconded by Dalin to approve a Town of Fromberg Warning letter with the MCA 45-6-305 “Theft of Labor or Services or Use of Property” on the form.  Approved unanimously.  Chief Dawson will talk to our City Attorney, Kent Young regarding this.  The form is to help persons become aware the Fromberg Town Hall does sell garbage tags for $2. each to be placed on extra garbage bags, mattress and etc. that doesn't fit in your garbage can. Most persons are unaware of the cost to our town on garbage and tonnage paid to Allied Waste and the City of Billings landfill. 

Letter of Intent to Town Council: Sharon K. Barnes presented her letter of intent to Mayor Anderson and the Town Council Members seeking to fill the vacancy seat of one council member on a temporary basis until December 31, 2011. Discussion held. Motion by Dalin and seconded by Knutson to appoint Barnes to fill the vacancy seat of the council. Approved unanimously. Barnes was sworn in as Mayor, Richard Anderson, administered The Oath Of Office to Barnes.

Employee Retirement Plan:  Mayor Anderson is looking into this for the budget.

Budget Review: Discussion held. 

Old Business:  Discussion held on “proposed alley” property, 10 Ft each way, between Jim Perkins, Sr  and Dave Jensen.  Motion by Barnes and seconded by Dalin that the town has no interest in this property and is not exercising any use of an easement for a proposed alley.  Approved unanimously.

Other Business:  Diane Dalin presented to the council a letter from the Fromberg Improvement Committee. The Annual Fromberg Days Celebration will be Saturday, August 27th and Sunday, August 28th, 2011.  The parade will begin at 12 noon ending with a street dance that night. The committee is asking the town to lift the open container law from 11:00 AM on the 27th to 2:00 AM on the 28th in the 100 block of West River Street with the street blocked off starting at 9AM. The town offered and will pay up to $200. for port-a-potties.  Improvement Committee will be checking into who pays for the extra security at that time. Motion by Knutson and seconded by Perkins to approve lifting the open container ban for this period of time. Approved unanimously. Motion by Knutson and seconded by Perkins to accept the Town of Fromberg to pay for the port-a-potties for the Fromberg Days Celebration.  Approved unamimously. Chief Dawson gave the council a folder on animal control ordinances to review, make changes and get back to him.

Public Comment: ( For those items NOT on the agenda) None
Special Public Meeting – Budget workshop – Date: Monday, August 15, 2011, 7:30 PM
Next Regular Town Council Meeting Date: September 12, 2011, at 7:30 PM

Motion by Knutson and seconded by Barnes to adjourn the meeting.

 

Monday, July 11, 2011
7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr., Diane Dalin and Shirley Knutson. Not present: Dave Wilt and PWD Ray Chapman, Ray was on vacation. Chief of Police, Ralph Dawson and Town Clerk, Brenda Kansala, were present.

Minutes:  Mayor Anderson stated a correction in the minutes of June 13, 2011, in paragraph three as follows: Mr. Cobetto is aware the Town of Fromberg has on the market 10 acres (correction is 40 acres) of property which is located close to his property and would like to have road easement rights before the property is sold. Motion by Perkins and seconded by Knutson to approve the minutes of  June 13, 2011, with correction. Approved unanimously.

Bills: Motion by Knutson and seconded by Perkins to approve the bills for the month of June, 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Clerk presented to Mayor Anderson and each council member a copy of the financial review from Stefeni Freese at Anderson Zurmuehlen & Co., PC.  Discussion held. Motion by Perkins and seconded by Dalin to approve the clerk report, check register and receipt register for the month of June 2011, all inclusive. Approved unanimously.

Public Works Written Report by Ray Chapman: Chapman is on vacation. He reported water gallon usage.   The dump truck is now fixed. He said the ACS lists the average medium household income for Fromberg from 2005-2009 as $42,001 and suggests we raise the sewer and water rates. The water leak behind town hall which is a service line to Edwards Shop and the “old” town shop has been repaired.  The “old” town shop does not have its own meter. Requesting that the new owner install a new meter before the water is turned on. Sewer: Chapman stated the need for more bugs for the at $400. per bucket, needing one bucket now and five more for the year when needed. Chapman requested a $3.00 an hour raise and PERS (Public Employees' Retirement System). Discussion held. Mayor Anderson said the town will check into doing their own survey for income regarding water, sewer and garbage rates. Regarding new meters, Mayor Anderson said to have Chapman send letters out to Edwards Shop, the new owner of the old town shop and the fire hall that they each need new meters. Discussion held.  Motion by Perkins and seconded by Dalin to approve PWD report. Approved unanimously.

Police Report by Chief of Police Ralph Dawson:  Officer Dawson discussed the number of call-outs, citations, warnings, violations and the mileage of his patrol unit for the month.  Discussion held on noise ordinances. Dawson will check on this.  Dawson said will advertise the old police car, 1992 Chevy Caprice Sedan, for 30 days. Motion by Knutson and seconded by Perkins to approve the police report. Approved unanimously.

Correspondence: The town received an invitation to the Beartooth RC&D Open House Thursday, July 21, at their new location at 110 South Main Street in Joliet from 2PM to 5:30 PM.  Received a letter from MMIA announcing a reduction in workers compensation rates FY 2011/2012 by 8.3%.  MMIA also stated the Liability Risk Retention Program specifies that a retrospective rating calculation be performed each year by the Programs actuary. The Town of Fromberg's portion is negative $574. which indicates a return of assessment.  Montana Department of Transportation sent a letter stating the state fuel tax allocation FY 2012 will go down to $10,969.06 from $11,070.60 FY 2011. Received a letter from Julie Jones stating the Jones family fixed the terrible chuckholes on Benson Drive by putting gravel in them and would like the town to pay further attention to these problems.  Also, she stated the flower garden area on the highway and West River Street presents a problem and is unsafe for motorists as you cannot see the oncoming traffic because of overgrowth.

Municipal Elections:  Ed Warner-Combs and Frank (Bill) Gruel have filed for Mayor of Fromberg. Sharon Kay Barnes, Gearnie Lee Black and Diane Dalin have filed for Council.  Deadline for filing as a write in candidate is at 5:00 PM on October 13, 2011.  Candidate may call Red Lodge at 446-1220 and they will mail out the form.  The Town Council decided to have a poll election at the Town Hall.  The General Election date is November 8, 2011.

40 Acre Land Sale:  Mayor Anderson stated the last offer on this property was terminated by the buyer and a new offer from Kay Lynn Allen & William Brown for $20,000. was received but Town Council decided not to accept this offer as offer too low.  Only about two acres were used for landfill so more research will be done.

Opening of Closed Bids – Old Town Shop (Lot 5 and the part of Lot 4 Block 1, Fromberg Original Townsite ):  Mayor Anderson and each council member present opened a sealed bid for the old town shop at 110 West River Street, Fromberg. The four bids were:  
Randy Wike $20,150. ; Tim Nottingham $10,201.  ; Doug Vanvalkenburgh $6,001.  and Gordon May  $3,000.  Motion by Knutson and seconded Dalin to accept the Randy Wike bid of $20,150 and authorize the Mayor to proceed and complete sale.  Approved unanimously.

Town of Fromberg Income Survey:  This discussion was included in PWD Chapman report.

Fire Hall, Town Hall, Edwards Shop and Old Town Shop – Meters:  This discussion was included in PWD Chapman report.

The Little Cowboy – Shirley Smith:  A request from Shirley Smith to block off ½ of main street on West River Street from Edwards Shop to the east around the corner on Harley Street for one block on Friday, July 15,  for Beartooth Rally Bud Run and have the open contaiuner ban lifted that day in the area from 9AM to 6PM on West River Street only.  Motion by Perkins and seconded by Dalin to approve the closure and lift the open container law for the time requested.  Approved unanimously. 

Zoning – Jim Perkins:  A request from James A. Perkins for the town to abandon the proposed alley for 10 feet each way between his property at 220 Carbon and the property of  Dave Jensen Country Mobile Home Park which has a ditch at the end of the proposed alley. Discussion held.  Mayor Anderson said he will look into this and the proper procedure.

Neighbors Helping Neighbors:  Discussion held.

Budget Review: Discussion held.  Chief of Police, Dawson, gave his proposed budget to the council and Judge Anderson had given hers to Mayor Anderson.

Old Business:  Mayor Anderson said he had talked to Council Member Dave Wilt and Mr. Wilt wanted to continue to be on the Town Council.  Dave Wilt has missed 3 plus meetings. His last council meeting attended was March 7, 2011. The M.C.A. 7-4-4111 Determination of vacancy in municipal office. An office becomes vacant on the happening of any of the following events before the expiration of the term of the incumbent:  (6)  the incumbent's open neglect or refusal to discharge duties. (8) the incumbent's ceasing to discharge  the duty of office for a period of 3 consecutive months, except when prevented by illness or when absent from the city or town approved by the governing body.  Discussion held. A motion by Knutson and seconded by Perkins to remove Dave Wilt from the town council seat as allowed by law.
Motion carried. 

Other Business:  Discussion held on storage of Christmas supplies.

Public Comment: ( For those items NOT on the agenda) None

Next Regular Town Council Meeting Date:  August 1, 2011, at 7:30 PM

Motion by Knutson and seconded by Dalin to adjourn the meeting.

 

Monday, June 13, 2011
7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr., Diane Dalin and Shirley Knutson. Not present: Dave Wilt. Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Council was waiting for more council persons to arrive so moved forward on the agenda to:

Joel Cobetto: Road Easement -   Mr. Cobetto is aware the Town of Fromberg has on the market 10 acres of property which is located close to his property and would like to have road easement rights before the property is sold.  Discussion held on McCormick road being a county road.  Mayor Anderson said he would talk to the county, the buyer and our city attorney regarding this matter.

40 Acre Land Sale: Mayor Anderson said we have an agreement to sell this property for $59,900. He had polled the Town Council Members by phone (conference call) to sell this property and received an aye vote from all except Dave Wilt who could not be reached. Approved unanimously. A second bid did come in from Kay Lynn Allen and William Brown in the amount of $60,000. but this property had already been sold.  Discussion held.

Council Member Dalin joined the council meeting.

Pastor Russell Prewett:  Town Park, June 18 – June 22  Town council gave their approval for use of  the park on those dates for the vacation bible school.

Diane Dalin – Two Bear Tavern: Dalin let council know the Two Bear Tavern is having a pig roast on Saturday June 25th  is on private property so no need for a lift of the open container law.

Fireworks – Fourth of July: Motion by Knutson and seconded by Perkins to allow fireworks on Saturday, Sunday and Monday, July 2nd, 3rd and 4th until midnight depending on weather conditions. Approved unanimously.

Sale of Current Town Shop:  Mayor Anderson had polled the Town Council Members by phone (conference call) to sell this town shop and received an aye vote from all except Dave Wilt who could not be reached.  Approved unanimously. The town bought the Doug Tucker building as the new town shop for $52,000. Discussion held. Motion by Perkins and seconded by Dalin to transfer $25,000 from the gas tax fund, $10,000 from the Valley Credit Union and $17,000 from Water R&D fund to make this purchase.  Approved unanimously.

Municipal Elections:  A letter came from Carbon County Office of Elections saying our municipal elections have been done mostly at the polls.  There has been a great deal of talk the last couple of years of moving to all mail ballot elections in Montana and many municipalities are already doing all elections by mail.  They would like the Town of Fromberg to consider this option.  The town has 266 registered voters; 33 are registered as permanent absentee voters. A suggestion was given to have the elections at the Town Hall of Fromberg instead of at the school. Mayor Anderson said more discussion will be held at the  July 11, 2011, Town Council Meeting.

Minutes: Motion by Perkins and seconded by Dalin to approve the minutes of  May, 2011. Approved unanimously.

Bills: Motion by Perkins and seconded by Knutson to approve the bills for the month of May, 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Motion by Perkins and seconded by Knutson to approve the clerk report, check register and receipt register for the month of May, 2011, all inclusive. Approved unanimously.

Public Works Report by Ray Chapman: Chapman reported on water gallon usage, well abandonment, sewer discharging, number of hours on motors #1 and #2, and said sludge testing was done on June 14, 2011.  Chapman discussed possible sewer fee rate increases, said the backhoe is now fixed but the dump truck is down. Chapman asked the Town Council Members to approve him for the MMIA Work site            Wellness Program as our On site Health Champion. Discussion held. Motion by Perkins and seconded by Knutson to allow Chapman this program.  Approved unanimously. Motion by Perkins and seconded by Knutson to approve PWD report. Approved unanimously.

Police Report by Chief of Police Ralph Dawson:  Officer Dawson discussed the number of call-outs, citations, warnings, violations and the mileage of his patrol unit for the month.  Discussion held. Motion by Knutson and seconded by Perkins to approve the police report. Approved unanimously.

Correspondence: The town clerk sent a letter to Scott Lauf at the Carbon County Historical Commission to inform him Annette Anderson has volunteered as the representative from Fromberg. The town received  letters from USDA Rural Development thanking the Town of Fromberg for participating in the compliance review and stating were are in compliance with the civil rights laws and statutes. The second letter from them thanked PWD Chapman for his assistance in conducting the Security Inspection of the water treatment facility on Thursday, April 28, 2011.  The water systems treatment facility appears to be properly maintained and operated in accordance with USDA Rural Development guidelines and instructions.

City Of Billings - Landfill Use Agreement:  Discussion held as the rates have increased.  Motion by Perkins and seconded by Dalin to approve the City of Billings Landfill Use Agreement. Approved unanimously.

Zoning:  No Discussion.

Old Business:  None 

Other Business: Dalin asked  if Town of Fromberg would like to share in the cost of a belly dump of gravel.  Discussion held.  Janice Meyer asked  council members to extend her length of payback to the town for a water leak on her rental property from 3 months to 5 months payback. Discussion held.  Motion by Perkins and seconded by Knutson to allow this extension. Approved unanimously. Tim Nottingham stated he is interested in the purchase of the current town shop if the town puts it for sale. Mayor Anderson said the town will advertise the town shop in the Carbon County News for sealed bids to close at 4 PM the Business Day of July 11, 2011.  Motion by Perkins and seconded by Knutson to sell the Town Shop on West River Street contingent on the purchase of the new Town Shop owned by Doug Tucker.  Approved unanimously.

Public Comment: ( For those items NOT on the agenda) None.

Next regular Town Council Meeting: Monday, July 11, 2011, at 7:30 PM

Motion by Perkins and seconded by Dalin to adjourn the meeting.

 

Monday, May 2, 2011
7:30 PM

Mayor, Richard Anderson, called the meeting to order and opened the meeting with Pledge Of Allegiance.   Town Council members present: Jim Perkins, Sr. and Shirley Knutson. Not present: Dave Wilt and Diane Dalin. Chief of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes, bills, employee reports or any business could not be voted on due to lack of quorum. The minutes and bills were reviewed.

Doug Tucker, owner of Triangle E Fabrications, brought an offer of $52,000 to the Town Council Members to possibly by his shop at 16 South Hiway Avenue for the use of a Town Shop for Fromberg. Discussion held.

Zoning:  MJ Nichol, Maxwell J. Nichol, would like to park a RV and place a shed on commercial property he is renting from Ann Peabody Royce at 214 Harley. Discussion held.

Correspondence: The town received a letter from Bill Coty, due to girls softball games, requesting the main ball field be mowed,  the water cannon be moved to a different location and the building frame moved or put up which is located in the parking lot. Discussion held.  Ed Yedlicka sent a letter to the town council resigning as a member  from Fromberg of the Historic Preservation Board. Discussion held on the letter sent to Mr. Scott and Fromberg School Board regarding the $2000. tapping fees owning to the Town of Fromberg which will not be forgiven.

County Option Tax: The Town of Fromberg received a letter from the Board of Commissioners offering the Towns a choice of a 4 year payback instead of 2 years starting with the April, 2011, collections to receive ½ of the allotted co-opt each month.  Discussion held.

Barley Field: Discussion Held

Appointment Of  Volunteer For Historic Preservation  Board:  Annette Anderson volunteered for this position.
 
MMIA Employee Insurance:  Discussion held.

Municipal Elections: Handouts from Carbon County Office of the Election Administrator  were given to Mayor Anderson  and all council members.

Town Shop: Discussion held.

Blight Removal:  Discussion held on cleanup of Duke Price property at 1 Bartlett and contact of Kent Young on Ed Warner Combs red building on corner of West River Street.

Old Business: None

Other Business: None

Public Comment: (For those items NOT on the agenda) None

The next regular Town Council Meeting date will be  Monday, June 13, 2011, at 7:30 PM.

This meeting was recessed at 9:30 PM and will resume Thursday, May 5, 2011 at 10:00 AM.

Town Council Meeting of May 2, 2011, at 7:30 PM was under recess.  Mayor Anderson opened this meeting with the Pledge of Allegiance on Thursday, May 5, 2011, at 10:00 AM.  Town Council Members present James Perkins, Sr, Shirley Knutson and Diane Dalin. Not Present Dave Wilt.  Chief  of Police, Ralph Dawson, PWD Ray Chapman and Town Clerk, Brenda Kansala, were present.

Minutes: Motion by Perkins and seconded by Dalin to approve the minutes of April 4, 2011. Approved unanimously.

Bills: Motion by Knutson and seconded by Perkins to approve the bills for the month of April 2011.  Approved unanimously.

Employee Reports: 

Clerk Report:  Motion by Perkins and seconded by Knutson to approve the clerk report, check register and receipt register for the month of April, 2011, all inclusive. Approved unanimously.

Public Works Report by Ray Chapman: Discussion held on water gallon usage, well abandonment and discharge testing fees. Motion by Knutson and seconded by Perkins for PWD Chapman to have the back hoe fixed at Carbon Equipment. Approved unanimously. Chapman presented to the council several bids from contractors regarding the road reconstruction on Kids Court. Discussion held. Motion by Perkins and seconded by Knutson to approve PWD report. Approved unanimously.

Police Report by Chief of Police Ralph Dawson:  Officer Dawson discussed the number of call-outs, citations, warnings, violations and the mileage of his patrol unit for the month.  Discussion held. Motion by Perkins and seconded by Dalin to approve the police report. Approved unanimously.

Correspondence: The town council discussed the letters from Bill Coty and Ed Yedlicka.  Also discussed was the letter from the State of Montana regarding the Workplace Safety Order and the letter sent to Mr. Scott and the Fromberg School Board.

Zoning:  Motion by Knutson and seconded by Perkins to approve the MJ Nichol zoning permit. Approved unanimously.  Discussion held on  alley right-of-way for Betty Anderson zoning application.  Alley has been abandoned. Motion by Perkins and seconded by Knutson to not approve Betty Anderson zoning application at this time.  Needs further investigation with the County Fire Marshall and or our Fromberg Fire Chief. Approved unanimously.

County Option Tax: The Town of Fromberg received a letter from the Board of Commissioners offering the Towns a choice of a 4 year payback instead of 2 years starting with the April, 2011, collections to receive ½ of the allotted co-opt each month.  Discussion held. Motion by Perkins and seconded by Dalin to keep this at 2 years so the payback does not take as long. Approved unanimously.

 Barley Field:   Mayor Anderson will put this on the market, 10 irrigated acres, unsure if annexed into the town.  Discussion held.

 The town received a buy-sell agreement from Kay Lynn Allen and William Brown for the 40 acres  in the amount of $20,000. Council said this offer is low and will have Kent Young give a counter offer. Discussion held.

Appointment of Volunteer For Historic Preservation Commission:  Motion by Perkins and seconded by Knutson to appoint Annette Anderson to the Historical Preservation Board.  Approved unanimously.
 
 
MMIA Employee Insurance:  Discussion held. Motion by Dalin and seconded by Perkins to continue to pay health insurance and to also include $50,000 life insurance paid by the Town of Fromberg. Approved unanimously.  Chapman said he will pay for his own dental as a payroll withdrawal, once a month and the last payday of each month, in the amount of $41. starting June 21, 2011, for the month of July, 2011.

Municipal Elections: Handouts from Carbon County Office of the Election Administrator  were given to Mayor Anderson  and all council members at the May 2, 2011, Town Council Meeting.

Town Shop: Discussion held on Doug Tucker building for sale. Motion by Perkins and seconded by Dalin to look into the purchase of this building. Approved unanimously.

Blight Removal:  Discussion held at Council Meeting May 2, 2011.

Old Business:  None 

Other Business: None

Public Comment: ( For those items NOT on the agenda)

Next regular Town Council Meeting: Monday, June 13, 2011, at 7:30 PM

Motion by Knutson and seconded by Perkins to adjourn the meeting.

 

 

 

 

 

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